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<h3>Job Description</h3>
Job Description
This is a high-caliber Executive Assistant role for a professional operating at the top of their field.
The Executive Assistant to the President will serve as a trusted extension of the President, responsible for executive enablement, time optimization, decision support, and high-impact execution across travel, scheduling, hospitality, office experience, and client engagement.
This role is designed to replace a significant portion of the time and energy the President currently spends on logistics, coordination, planning, and execution — while maintaining quality at a minimum and ideally enhancing the President’s vision, output, and impact.
The Executive Assistant will have exceptional exposure to the President, clients, prospects, partners, vendors, and internal leaders. As a result, this role requires absolute trust, discretion, sound judgment, and the ability to operate independently without constant direction.
This is not a reactive or task-based role. Success requires anticipation, ownership, decisiveness, and the confidence to act on behalf of the President.
Key Responsibilities:Executive Enablement &amp; Time Optimization
<ul>
<li>Own and manage the President’s calendar with precision and strategic intent.</li>
<li>Proactively prioritize meetings and commitments based on business impact.</li>
<li>Serve as the primary gatekeeper for the President’s time.</li>
<li>Anticipate needs, identify conflicts, and resolve scheduling challenges independently.</li>
<li>Prepare the President for meetings, travel, and key interactions.</li>
<li>Execute high-priority administrative and operational tasks without requiring oversight.</li>
</ul>
Travel, Logistics &amp; Executive Operations
<ul>
<li>Design, book, and manage complex domestic travel itineraries aligned with business priorities.</li>
<li>Anticipate travel disruptions and proactively build contingency plans.</li>
<li>Travel with, or ahead of, colleagues when necessary to ensure flawless setup and execution.</li>
<li>Manage travel arrangements for other employees attending client or company events.</li>
<li>Maintain vendor relationships and manage the supplier’s performance for travel, transportation, lodging, and logistics.</li>
</ul>
Client, Prospect &amp; Partner Hospitality
<ul>
<li>Curate exceptional in-person experiences for clients, prospects, referral partners, and executives tailored to the audience.</li>
<li>Proactively identify opportunities to engage clients and partners in cities where the team is traveling.</li>
<li>Plan and execute hospitality experiences ranging from intimate 1:1 meetings to large-scale events.</li>
<li>Select venues, restaurants, and experiences that align with brand standards and audience preferences.</li>
<li>Purchase and manage thoughtful, on-brand client and prospect gifts.</li>
<li>Communicate directly with clients, prospects, and partners on behalf of the President when appropriate. This includes communication with meeting or event attendees to coordinate visits and identify the overall most appropriate timing for each meeting.</li>
</ul>
Events &amp; Experiences
<ul>
<li>Plan and execute company-sponsored events, including:
<ul>
<li>Client hospitality events</li>
<li>Product launches</li>
<li>Internal gatherings</li>
<li>Leadership and partner meetings</li>
</ul>
</li>
<li>Oversee event logistics, timelines, vendors, and on-site execution.</li>
<li>Ensure events reflect the company’s standards for professionalism, warmth, and excellence.</li>
</ul>
Office Experience &amp; Workplace Operations
<ul>
<li>Own the Chapel Hill office environment and visitor experience, ensuring visitors have a pleasant experience at the office and during their stay in the Chapel Hill area.</li>
<li>Ensure the office is welcoming, polished, and conducive to collaboration.</li>
<li>Maintain strong relationships with building staff and facilities vendors.</li>
<li>Coordinate food, beverages, and setup for day-to-day offerings, on-site meetings, and special events.</li>
<li>Enforce security and visitor protocols (e.g., visitor logs) while maintaining a hospitable atmosphere.</li>
</ul>
Vendor Management &amp; Administrative Oversight
<ul>
<li>Manage relationships and performance for relevant vendors and suppliers.</li>
<li>Coordinate with corporate attorneys and CPAs to ensure compliance and timely filings (e.g., tax filings, Secretary of State filings, audits).</li>
<li>Pay vendor bills and approve expense reports within established authority.</li>
<li>Maintain confidentiality and discretion across all executive and business matters.</li>
</ul>
Exposure, Trust &amp; Autonomy
This role operates with significant visibility and authority. The Executive Assistant will:
<ul>
<li>Interact directly with senior clients, prospects, partners, and vendors.</li>
<li>Represent the President and the company in high-stakes settings.</li>
<li>Be trusted to make decisions independently within defined parameters.</li>
<li>Have access to sensitive business, financial, and personnel information.</li>
</ul>
As a result, integrity, discretion, judgment, and reliability are non-negotiable.
About the Company:
This is a multi-generational, family-owned business operating in the software industry. While the company has grown and evolved significantly over time, it remains deeply grounded in the values, relationships, and long-term perspective that come with family ownership.
The organization blends high professional standards with a strong sense of care, pride, and personal responsibility. Decisions are made thoughtfully, relationships matter, and reputation is taken seriously, both internally and externally.&nbsp;
As a family-owned business, we value:
<ul>
<li>Long-term thinking over short-term wins</li>
<li>Loyalty, accountability, and discretion</li>
<li>Respect across generations, roles, and perspectives</li>
<li>A warm, welcoming, and relationship-driven environment</li>
<li>High standards paired with genuine care for people</li>
</ul>
This environment is well-suited for someone who appreciates stability, trust, and influence, and who takes pride in supporting leadership in a way that is both professional and deeply human.Cultural FitThis role is best suited for an Executive Assistant who:
<ul>
<li>Is comfortable working closely with senior leadership in a family-owned business</li>
<li>Understands the nuance, discretion, and diplomacy required in multi-generational environments</li>
<li>Can adapt their communication style to different audiences and generations</li>
<li>Values relationships, loyalty, and long-term impact</li>
<li>Is confident, steady, and grounded, not transactional or purely task-driven</li>
</ul>
Required Experience and Qualifications:
<ul>
<li>Minimum 2+ years of experience supporting a senior executive (President, CEO, Founder, or equivalent).</li>
<li>Demonstrated ability to operate independently with minimal direction.</li>
<li>Excellent analytical and problem-solving skills.&nbsp;</li>
<li>Exceptional organizational, prioritization, and time-management skills.&nbsp;</li>
<li>Strong attention to detail.</li>
<li>Strong executive presence and professional judgment.</li>
<li>Excellent written and verbal communication skills.</li>
<li>Proven experience managing complex travel, scheduling, and logistics.</li>
<li>Comfort acting as a gatekeeper and decision-maker on behalf of an executive.</li>
<li>High level of discretion with confidential information.</li>
<li>Proficiency with Microsoft Office Suite and related productivity tools.</li>
<li>Valid driver’s license.</li>
</ul>
Preferred (but not required)
<ul>
<li>Experience in hospitality, events, executive operations, or client-facing roles.</li>
<li>Experience supporting a fast-paced, growth-oriented organization.</li>
<li>Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA).</li>
<li>Fluency in Spanish or French.</li>
</ul>
Physical Requirements
<ul>
<li>Prolonged periods of sitting at a desk and working on a computer.</li>
<li>Must be able to lift up to 45 pounds at times.</li>
<li>Must be able to stand for extended periods of time.</li>
</ul>
Working Style &amp; Expectations:
<ul>
<li>Primarily onsite role in Chapel Hill, NC (not a temporary requirement).</li>
<li>Flexibility to support early mornings, evenings, and occasional weekends during events or travel.</li>
<li>Willingness to adapt to fluctuating workloads tied to business cycles.</li>
<li>Comfort managing periods of high intensity with professionalism and composure.</li>
</ul>
Measures of Success:
<ul>
<li>The President’s time is optimized, protected, and focused on the highest-value priorities.</li>
<li>Travel, meetings, and events run smoothly with minimal disruption.</li>
<li>Clients, partners, and visitors consistently experience a high standard of hospitality.</li>
<li>The office environment reflects professionalism, warmth, and attention to detail.</li>
<li>The Executive Assistant reduces the President’s operational burden while enhancing overall impact.</li>
</ul>
Compensation, Relocation &amp; Other Benefits:
The anticipated starting salary range for this role is $90,000 – $115,000 annually, depending on experience, skill set, and demonstrated ability to operate at a high level of independence and impact. Compensation will be aligned with the scope, seniority, and trust required for this role.
A relocation package will be offered for the successful candidate if they are not currently residing within 50 miles of the Chapel Hill, NC area.
Additional Benefits
<ul>
<li>Generous paid time off</li>
<li>Paid holidays</li>
<li>401(k) with company match</li>
<li>Medical, Life, and Disability Insurance</li>
<li>Home Office Reimbursement&nbsp;</li>
</ul>
EEO Statement:
Company is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, disability, military status, or national origin, or any other characteristic protected under applicable federal, state, or local law.
This job description is provided to outline what is expected of the employee in this role during their employment, and is not to be construed as an employment contract or guarantee of continued employment. This job description is not intended to be all-inclusive of the responsibilities, duties, and activities of the position; it is subject to change. 
 &nbsp;
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2IChnwI2RA

Executive Assistant

<h3>Job Description</h3>
Job Description
Are you hard-working and detail-oriented? Love systems, processes, and procedures? Enjoy a fast-paced work environment with lots to do? Love serving people and checking things off your to-do list? Are you someone who consistently goes above and beyond to do a great job and deliver great customer service? Ready to join the exciting world of real estate? We should probably talk!
 
An Executive Assistant is needed for a top-ranking real estate team in the Fort Myers area. With the help of this individual, the agents are hoping to focus more on selling real estate and much less on the back-end and daily administrative tasks. We are looking for an exceptional, in-office candidate who is willing to go above and beyond, just like other members of the team.
 
The ultimate goal of this hire is to bring on a true “ace” Executive Assistant who can help streamline operations, strengthen systems, and ultimately help the team double its business by freeing up the owners’ time.
 
The ideal candidate may have a background in real estate; however, this is not a requirement. The candidate should have a proven (or clearly demonstrated) ability to create, implement, and follow systems and procedures in an office environment. 
 
This person will have a strong sense of urgency, excellent problem-solving skills, and must genuinely enjoy to-do lists, checklists, and taking ownership of responsibilities. The ideal candidate works well with minimal supervision and is eager to grow into more responsibility and leadership within the team.
 
Compensation
<ul>
<li>Salary Range: $50,000 – $60,000</li>
<li>Paid Time Off (PTO)</li>
<li>Bonuses: Considered after 6 month period</li>
<li>Growth potential</li>
</ul>
Compensation:
$50,000 – $60,000 yearly
Responsibilities:
This person’s primary responsibilities include, but are not limited to:
<ul>
<li>Assisting and supporting the owner(s) in all business and personal areas needing assistance</li>
<li>Taking over full Transaction Coordination (TC) from contract to close, ensuring accuracy, deadlines, and a smooth client experience</li>
<li>Maintaining and organizing database management systems</li>
<li>Transitioning and managing the team’s database within a professional CRM (e.g., BoldTrail, KV Core)</li>
<li>Supporting newsletters, client events, and outbound communication (telethons, follow-ups, etc)</li>
<li>Screening and directing phone calls; distributing correspondence</li>
<li>Handling requests and queries appropriately</li>
<li>Scheduling meetings and appointments</li>
<li>Producing reports, presentations, and briefs</li>
<li>Assisting clients and ensuring an extraordinary client experience</li>
<li>Managing day-to-day office operations</li>
<li>Tracking expenses accurately and assisting with budgets</li>
<li>Lead management assistance</li>
<li>Marketing listings, the business, and the team through social media and other channels</li>
<li>Supporting consistent marketing efforts, including content coordination and execution</li>
<li>Helping clients through the closing process</li>
<li>Building and maintaining systems, processes, and procedures</li>
<li>Assisting with the creation of an operations manual and employee handbook</li>
<li>(Eventually) hiring, training, and holding team members accountable</li>
<li>This person will LOVE checklists, paperwork, systems, and seeing things run smoothly</li>
</ul>
Qualifications:
<ul>
<li>Outstanding organizational skills</li>
<li>Strong attention to detail</li>
<li>Highly focused, reliable, dependable, and accountable</li>
<li>Growth-minded with strong problem-solving abilities (this is critical)</li>
<li>Tech-savvy; up-to-date with office technology and able to learn new systems quickly</li>
<li>Comfortable with computers, CRMs, and social media platforms (Instagram, Facebook)</li>
<li>Experience with design tools such as Canva is a plus</li>
<li>Ability to multitask and prioritize daily workload; able to manage multiple projects at once</li>
<li>Able to work independently and manage time effectively</li>
<li>Effective interpersonal skills, including excellent written and verbal communication</li>
<li>Discretion and confidentiality</li>
<li>Strong customer service mindset</li>
<li>Real estate experience preferred but not required</li>
<li>Social media experience preferred</li>
<li>Comfortable handling strong personalities</li>
<li>Must have a CAN and WILL DO attitude and be fully dedicated to the team</li>
<li>Must live within a 30-minute commute of the Fort Myers office</li>
</ul>
About Company 
At The Furbay Team, real estate is about more than buying and selling homes; it’s about delivering a smooth, thoughtful, and reliable experience for every client. As part of Experience Real Estate Group, the team is committed to serving its clients with care, responsiveness, and attention to detail at every stage of the process.
The Furbay Team is collaborative, motivated, and growth-minded, with a strong focus on professionalism and accountability. They believe that a well-run business behind the scenes creates better outcomes for clients and a better experience for the team as a whole. Each team member plays an important role, and success is built through clear communication, trust, and shared responsibility.
With a fast-paced environment and a supportive, down-to-earth culture, The Furbay Team takes pride in doing great work, supporting one another, and continuously improving how they serve their clients and their community.

<h3>Job Description</h3>
Job Description
Make the Road States (MRstates) is the national home for the second-generation Make the Road family of organizations in Connecticut, New Jersey, Pennsylvania and Nevada, this in addition to New York, that serves to uplift the voices of working-class, immigrants, women, LGBTQIA people, and people of color across the Make the Road States umbrella. From an operational spectrum it serves as the Finance and Human Resources Compliance Officers for the umbrella at large. 
Make the Road Action (MRA), a 501(c)(4) organization is committed to building power for justice in immigrant and low-income working-class communities of color. MRA operates in fi ve states - New York, New Jersey, Connecticut, Nevada, and Pennsylvania. We work to create social change, connect voters to the candidates and issues that are most important to them, and work hands-on in a fast-paced environment to create long-term impact in the communities that need it most. 
Current Opening:
Make the Road States/Action is seeking a full-time Executive Assistant. The Executive Assistant plays a crucial role in ensuring the efficiency of organizational operations while providing high-level support to the Co-Executive Directors (Co-EDs) and Executive Team. This role is ideal for a detail-oriented, proactive individual who excels at managing administrative tasks, coordinating operational functions, and supporting executive leadership.to provide day-to-day administrative support. The position will support the administrative departments across multiple states and assist in project management reporting to the Chief of Staff. For the office location, this position is flexible with a remote option (northeast US preferred).
Key Responsibilities but not limited to:
Executive Support
<ul>
<li>Provide scheduling and calendar management support for the Executive Team (ET), with a strong understanding of priorities, including: responding promptly to all incoming requests for meetings involving ET members, finalizing and confirming appts ahead of each calendar item, making sure location, zoom or call in number, info and context of mtg, and all participants are listed clearly in calendar invite; and proactively rescheduling any conflicts.</li>
<li>Assist with travel arrangements, timesheet submissions, and general administrative needs for ET members.</li>
<li>Confirm agreements/contracts have been reviewed by respective Directors, Compliance, Legal counsel, get approval for signature and proper fi ling of documents.</li>
<li>Support Board meeting preparation, including scheduling, materials coordination, and minute-taking.</li>
<li>Facilitate internal and external relationship management, helping the ET engage with funders, allies, and elected officials.</li>
</ul>
Operations &amp; Policy Management
<ul>
<li>Maintain accurate records of relevant organizational information.</li>
<li>Assess, develop, and implement policies and procedures in coordination with the Chief of Staff</li>
<li>Ensure compliance with organizational policies, working closely with the Compliance Manager.</li>
<li>Assist with project management and participate in the Operations Cohort meetings.</li>
<li>Provide support during Finance and HR audits.</li>
</ul>
Events &amp; Membership Coordination
<ul>
<li>Lead event logistics for organizational gatherings, including MRS/MRA membership events and actions.</li>
<li>Work closely with administrative staff at all sites to coordinate event logistics and supplies.</li>
<li>Support membership communication and engagement efforts.</li>
<li>Provide in-person support during meetings, actions, and special events as needed.</li>
<li>Assist in the production and ordering of materials (e.g., t-shirts, sweatshirts, swag, etc).</li>
</ul>
Financial &amp; Compliance Support
<ul>
<li>Manage and submit required finance reports (Amex, reimbursements, etc)</li>
<li>Collaborate with the Compliance Manager to maintain updated grant and compliance information.</li>
<li>Work with Finance and Chief of Staff to ensure adherence to policies, timely processing, and tracking of expenses.</li>
</ul>
Collaboration &amp; Internal Support
<ul>
<li>Establish and maintain strong working relationships with staff and members.</li>
<li>Work with the IT Director to ensure ET members and staff have necessary and functioning equipment.</li>
<li>Assist with staff onboarding and internal operations coordination.</li>
</ul>
Additional duties:
<ul>
<li>Perform other duties as assigned to support the organization’s mission and goals.</li>
</ul>
Requirements:
<ul>
<li>Eligible to work in the U.S</li>
<li>Bachelor’s Degree preferred </li>
<li>2 to 5 years of experience in office management systems and procedures</li>
<li>Proficient in Microsoft Office (Word, Excel, and PowerPoint)</li>
<li>Bilingual fluency in English/Spanish</li>
</ul>
Job Competencies:
<ul>
<li>Self-starter with strong organizational skills and strong attention to detail</li>
<li>Be highly professional and team oriented with a passion for excellence and eagerness to help the department meet our goals</li>
<li>Ability to multi-task, prioritize, and complete assignments under strict deadlines with minimal supervision in a fast paced environment.</li>
<li>Ability to work under pressure required.</li>
<li>Have a working knowledge of spreadsheets, Microsoft Office suite, and using a database (ideally Salesforce) to run reports.</li>
<li>Flexible work schedule, some evenings or weekends required</li>
<li>Strong verbal and written communication skills</li>
<li>High level of accountability and initiative; needs to be a self-starter and eager to do team work to support the organization as a whole</li>
</ul>
Salary and Benefits:
MRStates offers an excellent benefit package including health insurance, 401K, and generous paid vacation, sick, personal days. The salary range for this position is from $70,500 to $81,900.
How to Apply:
Please attach cover letter/resume and submit all documents to the Make the Road States career center.
Make the Road believes that social change is best achieved through grassroots community-based organizing that flows directly from and engages the community demanding the change. As a membership-based organization, we are committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, criminal history, or Veteran status. We strongly encourage those from historically excluded groups to apply.

<h3>Job Description</h3>
Job Description
We are seeking a highly organized, tech-savvy, and proactiveExecutive Assistantto provide comprehensive support to our C-Suite executives. This role requires exceptional attention to detail, exemplary communication skills, and the ability to manage complex schedules, travel logistics, and confidential information with the utmost discretion. The ideal candidate will be a strategic partner, anticipating needs and ensuring the Leadership time is optimized for maximum impact.
The ideal candidate will have strong depth and breadth of experience in:
Executive Support
<ul>
<li>Manage and optimize the Chief Officer's calendar, including scheduling meetings, appointments, and travel.</li>
<li>Triage incoming email to ensure focus on top priorities, ensuring timely responses and follow-ups.</li>
<li>Serve as the primary point of contact between the Executive(s) and internal and external stakeholders.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.</li>
<li>Handle confidential and sensitive information with integrity and discretion.</li>
</ul>
AI-Driven Productivity &amp; Digital Tools
<ul>
<li>Leverage AI tools (e.g., ChatGPT, Grammarly, x.ai, Calendly, etc.) to draft communications, synthesize meeting notes, automate recurring tasks, and streamline workflows.</li>
<li>Assist in preparing presentations and reports using data analytics tools and AI-enhanced visualization platforms.</li>
</ul>
Travel &amp; Logistics
<ul>
<li>Plan and coordinate complex domestic and international travel itineraries.</li>
<li>Arrange accommodations, ground transportation, and meeting logistics.</li>
<li>Prepare detailed travel briefs and ensure all travel-related documents are organized and accessible.</li>
<li>Monitor travel schedules and adjust plans as needed in real-time.</li>
</ul>
Meeting &amp; Event Coordination
<ul>
<li>Organize and support executive meetings, board meetings, and off-site events.</li>
<li>Prepare agendas, take minutes, and track action items.</li>
<li>Coordinate logistics for virtual and in-person meetings, including technology setup and catering.</li>
</ul>
Project &amp; Office Management
<ul>
<li>Assist with special projects and initiatives as directed by the executive leadership team.</li>
<li>Liaise with other departments to ensure alignment and execution of executive priorities.</li>
<li>Maintain filing systems, databases, and contact lists.</li>
<li>Support the departmental budget, manage expense reporting, and track the budget for the executive office.</li>
</ul>
To qualify, ideal candidates should possess the following qualifications:
-Bachelor’s degree or equivalent combination of education and experience.
-A minimum of 5+ years of experience supporting C-level executives.
-Experience with AI Productivity tools and a strong interest in emerging technologies.
-High emotional intelligence, professionalism, decision-making and a proactive attitude.
-Exceptional organizational and time-management skills.
-Superb written and verbal communication abilities.
-Proficiency in Microsoft Office Suite, Concur, and calendar management tools.
-Ability to work independently, handle multiple priorities, and adapt to changing demands.
-Elevated level of professionalism, discretion, and confidentiality.
You should be proficient in:
<ul>
<li>Scheduling Experience</li>
<li>Excellent Communication Skills</li>
<li>Microsoft Excel</li>
</ul>

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Executive assistants perform more than administrative tasks; they are often the executives right-hand person who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executives role so that the executive can focus on the high-level leadership and strategy functions. Your job description should include a brief overview of the company and the positions key functions, as well as detailed information about responsibilities, skills and qualifications and benefits. Executive Assistant Responsibilities 
<ul>
<li>Manage scheduling for company executive(s)</li>
<li>Draft, review and send communications on behalf of company executive(s)</li>
<li>Organize and prepare for meetings, including gathering documents and attending to logistics of meetings</li>
<li>Answer and respond to phone calls, communicate messages and information to the executive</li>
<li>Prioritize emails and respond when necessary</li>
<li>Coordinate travel arrangements</li>
<li>Maintain various records and documents for company executive(s)</li>
</ul>
Executive Assistant Skills and Qualifications Executive assistants typically have a high school diploma or GED, but some companies will prefer that applicants have a bachelors degree, as well. Some of the key skills for an executive assistant are: 
<ul>
<li>Excellent written and verbal communication skills</li>
<li>Time-management skills</li>
<li>Ability to pay attention to detail</li>
<li>Organization skills</li>
<li>Ability to multitask</li>
<li>Basic understanding of frequently used computer software and programs, such as Microsoft Office</li>
<li>Interpersonal skills</li>
</ul>

<h3>Job Description</h3>
FM is a leading property insurer of the world's largest businesses, providing more than one-third of FORTUNE 1000-size companies with engineering-based risk management and property insurance solutions. FM helps clients maintain continuity in their business operations by drawing upon state-of-the-art loss-prevention engineering and research; risk management skills and support services; tailored risk transfer capabilities; and superior financial strength. To do so, we rely on a dynamic, culturally diverse group of employees, working in more than 100 countries, in a variety of challenging roles.
The Western Division is looking for an Executive Administrative Assistant to handle the administrative duties for the Operation Manager of the Dallas Office (Frisco, TX).&nbsp; This person will deal with activities that require organization and confidentiality.&nbsp; Considerable judgment and initiative are needed to determine the approach or action to take in non-routine situations.
 
<ul>
<li>
Under minimum supervision, works independently using considerable judgment and initiative to handle all executive secretarial and administrative functions on behalf of the senior executive.&nbsp;
</li>
<li>
Anticipates and prepares materials needed by the senior executives for conferences, correspondence, trips, appointments, meetings, telephone calls, etc. Summarizes the content of incoming materials, specially gathered information, or meetings to assist executive; coordinates the information with background office sources; draws attention to important parts or conflict. Anticipates ways in which executive time may be saved.
</li>
<li>
Handles details of a confidential nature, and performs administrative functions based on understanding of company policy, executive's views, and philosophy, which can be assumed by this level of administrative assistant.
</li>
<li>
Schedules appointments for senior executives; arranges travel schedule and reservations.
</li>
<li>
Will interact with all levels of company personnel as well as clients and vendors.
</li>
<li>
Handles correspondence, monthly, and quarterly reports, and builds/monitors various tracking logs/reports.&nbsp;
</li>
<li>
Prepares ad hoc reports and presentations as needed identifying and researching information for inclusion in the report and use of discretion regarding report content, format, and presentation. &nbsp;
</li>
<li>
Organizes special events.
</li>
<li>
Coordinates off-site meetings/events for both clients and employees.
</li>
</ul>
 
<ul>
<li>
High School diploma or equivalent; some college preferred.
</li>
<li>
&nbsp;8+ years of administrative/executive secretarial experience supporting senior management.
</li>
<li>
Proficiency in both English and Spanish is a plus, but not required.
</li>
<li>
Excellent MS Office skills – Advanced Word, Excel, and Power Point&nbsp; (working knowledge of other spreadsheet or database software helpful)
</li>
<li>
Excellent written and verbal communication skills.
</li>
<li>
Excellent keyboard skills, including typing speed and accuracy.
</li>
<li>
Meticulous attention to detail
</li>
<li>
Strong organizational skills&nbsp;&nbsp;
</li>
<li>
Outstanding interpersonal skills
</li>
<li>
Highly refined telephone skills
</li>
<li>
Strong problem-solving and customer-relation skills
</li>
<li>
Significant ability to appropriately handle and maintain confidential and sensitive information and material.
</li>
<li>
Ability to provide leadership to other secretarial and clerical staff.
</li>
<li>
Ability to multi-task and work both independently and in a team environment
</li>
<li>
Ability to identify problems and complete tasks without requiring instruction or guidance.
</li>
</ul>

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