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<h3>Job Description</h3>
Job Description
Executive Assistant 

Location: MacDill AFB, Tampa, Florida (On-site)

Company Overview: STS is a Woman Owned Small Business (WOSB) that carries a passion for problem-solving in support of today’s warfighters and government entities by providing Strategic Advisory and Program Management, C5ISR Enterprise Architecture and Design, Cybersecurity, IT Services, and ServiceNow Solutions. Committed to innovation and excellence, STS integrates high-end engineering services to deliver cost-effective, nonproprietary software systems across mission-critical operations.
Position Summary: STS is seeking a highly organized professional Executive Assistant who is detail-oriented with excellent communication and multitasking skills. The EA will have to manage multiple priorities in a fast-paced environment. You will be tasked to support the leadership team, manage calendars, coordinate office operations, and provide administrative assistance.
Key Responsibilities:
<ul>
<li>Manage complex and dynamic calendars, scheduling meetings, appointments, and events for senior leadership</li>
<li>Oversee day-to-day office operations, ensuring smooth and efficient workflows</li>
<li>Handle correspondence and emails, prepare reports, presentations, and meeting materials as needed</li>
<li>Coordinate travel arrangements, including flights, accommodation, and expense reports</li>
<li>Serve as the primary point of contact for internal and external stakeholders, maintaining strong professional relationships</li>
<li>Conduct data calls and manage workflow tasks</li>
<li>Set up and execute VTC meetings in secure environments</li>
<li>Maintain and update various databases, ensuring accuracy and confidentiality</li>
<li>Assist in planning and organizing office events, meetings, and conferences</li>
<li>Work on-site at MacDill AFB Monday through Friday, with some flexibility as needed</li>
</ul>
Qualifications:
<ul>
<li>Exceptional organizational and time-management skills</li>
<li>Ability to manage multiple priorities in a fast-paced environment</li>
<li>Strong written and verbal communication skills</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)</li>
<li>Familiarity with databases and basic data entry</li>
<li>Fast learner with the ability to adapt to new tasks and responsibilities quickly</li>
<li>Self-motivated, detail-oriented, and able to work independently with minimal supervision</li>
<li>Ability to handle sensitive and confidential information with discretion</li>
<li>No specific knowledge of government operations is required, but prior experience in a government environment is a plus</li>
</ul>
Clearance:
<ul>
<li>Secret clearance required; Top Secret clearance preferred</li>
</ul>
Benefits:
<ul>
<li>Competitive salary and comprehensive benefits package</li>
<li>100% paid medical</li>
<li>Opportunities for professional growth and development in a dynamic and collaborative environment. Training reimbursement</li>
<li>Work in a dynamic and mission-driven environment</li>
</ul>

Equal Opportunity Employer: SOFtact Solutions is an equal opportunity and affirmative action employer. We consider applicants without regard to race, color, religion, creed, gender, national origin, age, disability, genetic information, marital or veteran status, or any other category protected by federal, state, or local law.

Executive Assistant

<h3>Job Description</h3>
Job DescriptionExecutive Assistant | $32.00/hr. | Monday–Friday, 8 AM–5 PM | Onsite | TemporaryWhat Matters Most:
<ul>
<li>Competitive pay of $32.00 per hour</li>
<li>Schedule: Monday through Friday, 8:00 AM to 5:00 PM</li>
<li>Location: San Antonio, TX</li>
<li>Temporary opportunity offering valuable professional experience</li>
<li>Weekly pay with direct deposit or pay card</li>
<li>When you work through The Reserves Network, you are eligible to enroll in dental, vision, and medical insurance as well as 401K, direct deposit, and our referral bonus program</li>
</ul>
Job Description: A leading organization in San Antonio is seeking a highly organized Executive Assistant to support senior leadership with scheduling, correspondence, travel coordination, and office administration. This is a full-time, temporary opportunity for a polished professional with excellent communication skills and a strong sense of discretion.Responsibilities:
<ul>
<li>Manage calendars, coordinate meetings, and arrange travel logistics</li>
<li>Draft and prepare official correspondence, reports, and meeting materials</li>
<li>Monitor departmental communications and ensure timely responses to priority items</li>
<li>Process requisitions, reimbursements, and vendor payments</li>
<li>Serve as liaison across departments to ensure policy and procedural compliance</li>
</ul>
Qualifications and Requirements:
<ul>
<li>Bachelor’s degree in a related field required</li>
<li>At least 5 years of executive-level administrative support experience</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li>
<li>Exceptional verbal and written communication skills</li>
<li>Highly organized with the ability to manage multiple priorities</li>
</ul>
Benefits and Perks:
<ul>
<li>$32.00 per hour</li>
<li>Medical, dental, and vision insurance</li>
<li>401(k) retirement plan</li>
<li>Weekly pay with direct deposit</li>
<li>Access to training and career development resources</li>
</ul>
Your New Organization: Join a mission-driven organization with a collaborative culture and professional environment. This is a great opportunity to contribute meaningfully while expanding your experience in a respected institution.Your Career Partner: The Reserves Network, a veteran-founded and family-owned company, specializes in connecting exceptional talent with rewarding opportunities. With extensive industry experience, we are dedicated to helping you achieve your professional goals and shine in your field. The Reserves Network values diversity and encourages applicants from all backgrounds to apply. As an equal-opportunity employer, we foster an environment of respect, integrity, and trust in every aspect of employment.Pay Transparency Statement: In the spirit of pay transparency, we want to share the base salary range for this position is $66,560 - $66,560, not including benefits, potential bonuses, or additional compensation. If you are hired, your base salary will be determined based on factors such as individual skills, qualifications, experience, and geographic location. We also believe in the importance of pay equity and consider the internal equity of our current team members as a part of any final offer. The range mentioned above is the full base salary range for the role, and hiring at the maximum of the range would not be typical to allow for future and continued salary growth.

<h3>Job Description</h3>
Job Description
The Center for Courageous Kids (CCK) is a world-class camp serving children with serious illness and their families since February, 2008. Our year-round camp programs have served over 42,000 campers from 46 states and 13 countries. We serve children who typically would not be able to attend camp due to their illness and financial constraints. CCK provides respite and support for these children and their families and is designed exclusively for the use of an underserved and medically fragile population. The children and families who attend CCK are able to experience activities like horseback riding, boating, fishing, rock climbing and bowling with no limitations or barriers. CCK family retreats and summer camp sessions are offered at NO COST to the children and families we serve.
The Center for Courageous Kids, Scottsville, Kentucky, is seeking a dynamic and highly organized Executive Assistant to provide exceptional support to our CEO. The ideal candidate will possess strong administrative skills, impeccable attention to detail, and a passion for our mission. This role is pivotal in ensuring smooth operations and effective communication within the organization.
Minimum Qualifications:
<ul>
<li>Minimum 3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.</li>
<li>High School Degree or GED equivalent; Associates degree preferred </li>
<li>Proven ability to manage multiple priorities and deadlines efficiently </li>
<li>Proficiency with office equipment and applications (e.g., outlook e-calendars and copy machines).</li>
<li>Excellent verbal and written communication skills.</li>
<li>Demonstrate discretion and confidentiality.</li>
<li>Availability to work after hours if necessary</li>
<li>Excellent organizational, time management and analytical skills.</li>
<li>Experience with Word, Excel, and PowerPoint</li>
<li>Must be a team player</li>
</ul>

<h3>Job Description</h3>
Job Description
Role Overview: We are seeking a polished and highly organized Executive Assistant to support a high impact senior executive working in a regulatory and compliance-driven environment. This role requires exceptional judgment, discretion, and the ability to manage a wide range of administrative responsibilities, with a strong emphasis on high-level meeting coordination, schedule management, and communication support.
Key Responsibilities:
Meeting &amp; Calendar Coordination
· Manage the executives complex calendar, including scheduling internal and external meetings, briefings, and strategic planning sessions.
· Coordinate all meeting logistics prepare agendas and materials, manage video conferencing tools, arrange meeting space, and track follow-ups.
· Serve as liaison to internal teams and external stakeholders, including senior-level contacts and representatives from regulatory or industry organizations.
Document &amp; Information Management
· Draft, format, and proofread correspondence, presentations, and professional documentation related to regulatory or compliance work.
· Organize and maintain files, monitor key deadlines, and ensure timely delivery of materials needed for reports, meetings, or reviews.
· Support preparation of executive-level briefing books, tracking documents, and project summaries.
Communication &amp; Stakeholder Engagement
· Act as the executives primary administrative point of contact, ensuring timely and professional responses to internal and external inquiries.
· Maintain a high degree of confidentiality while handling sensitive communications and information.
· Track outstanding items and follow-ups from meetings, ensuring smooth information flow between departments and stakeholders.
Operational &amp; Administrative Support
· Prepare and submit expense reports, reconcile invoices, and coordinate with vendors or service providers as needed.
· Maintain contact lists, scheduling trackers, and workflow tools to help keep the executives priorities aligned and on track.
· Proactively identify opportunities to improve administrative efficiency and reduce scheduling or logistical conflicts.
 Preferred Skills &amp; Experience:
· Minimum of 7 years of experience supporting a senior executive, preferably in a regulatory, healthcare, or compliance-intensive organization.
· Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and experience with virtual meeting tools and scheduling software.
· Impeccable organization, attention to detail, and time management.
· Discretion and professionalism in handling confidential matters.
· Bachelor's degree preferred. Other Information :
· Benefits: Paid parking, medical including dental and vision, 401K match @ 6%, tuition reimbursement, bonus eligible.

<h3>Job Description</h3>
Job DescriptionYour MissionThe MASY Group is a growing Nunn Perry award-winning government service company providing intelligence analysis, educational services, and operational support to federal agencies like the Department of Defense and Intelligence Community. We offer our team members a competitive salary as well as competitive benefits, such as 5% matching 401k with no vesting period, family leave, and Healthcare/Dependent Care Flexible Spending Accounts -- just to name a few! The National Intelligence University (NIU) runs both Bachelor's and Master's degree programs in support of the Department of Defense and Intelligence Community. In your role, you will facilitate the formulation, coordination, integration, and synchronization of staff actions, events and student support activities. You will assist faculty, staff, and other university personnel in the full spectrum of university operational and administrative matters. Your Responsibilities• Course scheduling, courseware production, and student communications• Conduct individual consultations with university leadership and faculty and staff on operational matters of the university• Attend faculty and staff meetings/committees as required Your Qualifications• Minimum of three years' experience working in/on the specialty area of this portfolio or working with senior university officials• Demonstrated strong writing skills• Demonstrated strong organizational skills• Ability to work evenings and/or weekends and the various university locations• Bachelor's degree (5 years of experience may serve in lieu of a degree)• TS/SCI with CI Polygraph required

<h3>Job Description</h3>
Job DescriptionExecutive Assistant Location:New Castle, DePay Rate: $27.50 - $29.50 per hour based on experience Job Summary Seeking an experienced Executive Assistant to provide high-level administrative and organizational support to our senior leadership team. In this critical role, you will be responsible for managing the executive's schedule, coordinating meetings, preparing reports and presentations, and handling a wide range of administrative tasks. Key Responsibilities - Manage the executive's calendar and coordinate complex schedules and travel arrangements - Prepare and distribute meeting agendas, take detailed notes, and follow up on action items - Conduct research, compile data, and draft reports, presentations, and other documents - Serve as a point of contact for internal and external stakeholders, handling inquiries and requests - Provide general administrative support, including file management, expense reporting, and other duties as assigned Qualifications - 5+ years of experience as an Executive Assistant or in a similar high-level administrative role - Excellent organizational, time management, and multitasking skills - Strong written and verbal communication abilities, with the ability to interact effectively with all levels of the organization - Proficiency in Microsoft Office Suite and experience with calendar management and scheduling tools - Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment - Bachelor's degree or equivalent combination of education and experience

<h3>Job Description</h3>
Job Description
Healthcare quality is declining and soaring costs are crushing American families and businesses. At Garner, we've developed a revolutionary approach to evaluating doctor performance and a unique incentive model that's reshaping the healthcare economy to ensure everyone can afford high quality care. By providing organizations relief from surging healthcare costs, we've experienced rapid adoption in the market and have more than doubled our revenue annually over the last 5 years, becoming the fastest growing company in our space. To support our continued growth, we're expanding our team by over 50% each year, seeking exceptional talent to shape our unique, award winning culture (for example, USA Today Top Workplaces 2025) designed to cultivate teamwork, trust, autonomy, exceptional results, and individual growth that creates an inflection point in your career.
About the role:
We are looking for an Executive Assistant to provide administrative support to the CEO. This role will also provide calendar support for 1-2 other executives. This role will report to the CEO, and is required to be in person in New York City on Monday-Thursday with the option to work remotely on Fridays.
What you will do:
<ul>
<li>Provide high-level administrative support to the CEO, including managing calendars, scheduling meetings, coordinating travel arrangements, and handling confidential information with discretion</li>
<li>Act as a liaison between the CEO and other internal / external stakeholders, prioritize meetings, and prepare correspondence</li>
<li>Assist in planning and execution of strategic projects, as well as other administrative tasks (e.g. within Garner's office) as needed</li>
<li>Complete personal tasks for the CEO (e.g. home management tasks, planning events, and other special projects)</li>
<li>Manage the calendars of 1-2 additional senior executives</li>
</ul>
What you will bring to the team:
<ul>
<li>Previous executive and personal assistant experience, preferably at a fast-moving startup</li>
<li>Excellent skills in verbal and written communication and stakeholder management</li>
<li>Detail-oriented organization systems and effective prioritization abilities</li>
<li>An ability to independently manage day-to-day responsibilities, solve problems, and drive initiatives forward</li>
<li>A desire and ability to work well in a fast-paced, constantly-evolving startup environment</li>
<li>Strong personal drive to learn and grow as a professional and contribute to the company's mission</li>
</ul>
Compensation Transparency:
The target salary range for this position is $90,000 - $110,000. Individual compensation for this role will depend on various factors, including qualifications, skills, and applicable laws. In addition to base compensation, this role is eligible to participate in our equity incentive and competitive benefits plans, including but not limited to: flexible PTO, Medical/Dental/Vision plan options, 401(k), Teladoc Health and more.
Fraud and Security Notice: 
Please be aware of recent job scam attempts. Our recruiters use getgarner.com email domain exclusively. If you have been contacted by someone claiming to be a Garner recruiter or a hiring manager from a different domain about a potential job, please report it to law enforcement here and to <a href="mailto:candidateprotection@getgarner.com" target="_blank">candidateprotection@getgarner.com</a>.
Equal Employment Opportunity: Garner Health is proud to be an Equal Employment Opportunity employer and values diversity in the workplace. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, political views or activity, or other applicable legally protected characteristics.
Garner Health is committed to providing accommodations for qualified individuals with disabilities in our recruiting process. If you need assistance or an accommodation due to a disability, you may contact us at <a href="mailto:talent@getgarner.com" target="_blank">talent@getgarner.com</a>.

<h3>Job Description</h3>
Job Description
Executive Assistant
Work Location: 601 First Street NW, Grand Rapids, MI 49504
Position Classification: Full-Time Regular
About this Opportunity
<ul>
<li>The Executive Assistant plays a key role in maximizing the effectiveness of executive leadership by providing high-level administrative and strategic support. This position ensures the seamless coordination of executive operations, the tracking of departmental initiatives, and the handling of sensitive information with the utmost discretion. The role is essential to the development, implementation, and ongoing management of Rockford's strategic priorities.</li>
</ul>
This is a terrific opportunity to join a growing company with excellent advancement opportunities! If this position interests you, please apply online today.
Key Responsibilities
<ul>
<li>Champion DEI:</li>
<ul>
<li>Promote and contribute to an inclusive workplace culture that reflects Rockford’s commitment to diversity, equity, and inclusion.</li>
</ul>
<li>Executive &amp; Administrative Support:</li>
</ul>
<ol>
<ul>
<li>Provide direct, confidential administrative support to the executive team.</li>
<li>Manage and coordinate complex calendars, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Serve as a professional and welcoming point of contact for internal and external stakeholders.</li>
</ul>
</ol>
<ul>
<li>Communication &amp; Correspondence:</li>
</ul>
<ol>
<ul>
<li>Draft, review, and edit communications including memos, letters, reports, and presentations.</li>
<li>Read and prioritize incoming correspondence and determine appropriate handling.</li>
<li>Prepare meeting agendas and materials; take and distribute accurate meeting minutes.</li>
</ul>
</ol>
<ul>
<li>Meeting &amp; Event Coordination:</li>
</ul>
<ol>
<ul>
<li>Plan and prepare logistics for meetings, conferences, and presentations, including room setup, technology coordination, food and beverage, and cleanup.</li>
<li>Moderate virtual meeting participation as needed.</li>
</ul>
</ol>
<ul>
<li>Project &amp; Strategic Initiative Support:</li>
</ul>
<ol>
<ul>
<li>Track key deliverables, deadlines, and follow-up items to ensure timely execution of executive and departmental priorities.</li>
<li>Maintain and update CRM systems to track meetings, business opportunities, awards, and associated documentation.</li>
<li>Conduct research and prepare briefing materials on clients, industry trends, and strategic initiatives.</li>
</ul>
</ol>
<ul>
<li>Confidentiality &amp; Discretion:</li>
</ul>
<ol>
<ul>
<li>Handle sensitive information including compensation plans, personnel matters, internal investigations, and company trade secrets with utmost confidentiality.</li>
<li>Exercise sound judgment and independent decision-making on matters of significance.</li>
</ul>
</ol>
<ul>
<li>Liaison &amp; Representation:</li>
</ul>
<ol>
<ul>
<li>Serve as a liaison between the executive, staff, departments, board members, and external stakeholders.</li>
<li>Represent the executive in meetings and communications as needed.</li>
</ul>
</ol>
<ul>
<li>Documentation &amp; Recordkeeping:</li>
</ul>
<ol>
<ul>
<li>Maintain accurate files, reports, and statistical information.</li>
<li>Coordinate travel itineraries, expense reporting, and travel record maintenance.</li>
</ul>
</ol>
<ul>
<li>Strategic &amp; Operational Involvement:</li>
</ul>
<ol>
<ul>
<li>Support the planning and execution of short- and long-term business objectives.</li>
<li>Take ownership of major assignments that impact the operational success of Rockford Construction.</li>
</ul>
</ol>
<ul>
<li>Additional Duties:</li>
</ul>
<ul>
<ul>
<li>Take on special projects and other responsibilities as assigned to support evolving business needs.</li>
</ul>
</ul>
Requirements
<ul>
<li>Associate’s degree required; Bachelor’s degree strongly preferred </li>
<li> At least 5 years of experience providing executive-level administrative support </li>
<li> Exceptional organizational skills with the proven ability to manage, prioritize, and balance multiple projects and deadlines </li>
<li> Outstanding written and verbal communication skills, with a professional and approachable demeanor </li>
<li> Ability to work independently, take initiative, and exercise sound judgment </li>
<li> Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) </li>
<li> Experience working with CRM systems, especially Salesforce, is highly desirable</li>
</ul>
Benefits
At Rockford, we believe that investing in our people is essential to our success. We offer a competitive compensation package along with a 401(k) plan featuring a company match to help you plan for the future. Our team members have access to comprehensive healthcare coverage, generous paid time off, and flexible work schedules that support work-life balance. We encourage continued growth through tuition reimbursement and professional development opportunities, and we promote well-being through on-site health and wellness programs. Rockford also provides industry-leading technology to empower our teams and offers meaningful ways to give back through volunteer time off and partnerships with local organizations. Joining Rockford means more than just a job. It’s an opportunity to shape your career while helping to build stronger communities.
Who We Are
For nearly 40 years, Rockford has been a trusted partner to thousands of clients across the U.S. With construction management, real estate development and property management services all under one roof, we view space from every angle. We think like owners, build with precision and operate to achieve long-term value—always committed to craftsmanship, quality and service.
Our talented team brings expertise and innovation to commercial, educational, industrial, health + well-being, hospitality, multi-unit and retail markets. From complex, large-scale construction, to smaller renovations, we tailor our services and approach to meet the unique needs of our clients and the communities they serve.
Recognized by Engineering News-Record as one of the Top 200 Contractors in the nation and consistently honored as one of the 101 Best and Brightest Companies to Work For, Rockford delivers more than buildings. We deliver results that last. We’re deeply invested in our people, our communities and the continued success of every project we touch—driven by a clear purpose: to Build a Better World.
Office Work Environment
The work environment for this position is a typical office environment with occasional construction site visits. When in the office, the physical demands require the ability to sit for long periods of time. Intermittent movement, such as accessing centrally located office equipment, lifting of 35 lbs, bending, stooping, kneeling, and climbing, may be necessary to perform the requirements of this position. Site visits may subject the individual to hazards commonly associated with construction.
Rockford is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment. Rockford will not discriminate based on religion, race, color, national origin, age, sex (including pregnancy and related conditions, gender identity, and sexual orientation), height, weight, marital status, military service, partisan consideration, disability, genetic information, or any other reason prohibited by applicable federal and state laws.

<h3>Job Description</h3>
Job DescriptionSnelling is currently recruiting an experienced Executive Assistant for a company in the greater Bessemer area. The starting salary for this opening is $50,000-70,000, depending on experience. Job Summary of Executive Assistant: We are seeking an experienced Executive Assistant to provide high-level administrative and organizational support to our senior leadership team. In this pivotal role, you will be responsible for managing executive calendars, coordinating travel, preparing for meetings, and handling a variety of other tasks to ensure the smooth and efficient operation of our executive offices. Exemplary communication skills, as well as the ability to multitask and meet deadlines. The ideal candidate must be proactive, able to work independently and take the initiative. Additionally, must be pleasant, professional, trustworthy, and exhibits discretion. Key Responsibilities of Executive Assistant:
<ul>
<li>Manage the daily calendars and schedules of senior executives, coordinating meetings and appointments</li>
<li>Arrange domestic and international travel for executives, including booking flights, hotels, and ground transportation</li>
<li>Prepare agendas, materials, and presentations for executive meetings and events</li>
<li>Provide administrative support, drafting correspondence, processing expense reports, and maintaining filing systems</li>
<li>Act as a liaison between executives and internal departments, as well as external partners and stakeholders</li>
<li>Assist with special projects and ad-hoc tasks as needed</li>
</ul>
Qualifications Required of Executive Assistant:
<ul>
<li>5+ years of experience as an Executive Assistant or in a similar high-level administrative role</li>
<li>Exceptional organizational and time management skills, with the ability to prioritize and multitask</li>
<li>Strong written and verbal communication skills, with the confidence to interact with executives and stakeholders at all levels</li>
<li>Proficient in Microsoft Office Suite and other office productivity software</li>
<li>Ability to maintain a high level of confidentiality and discretion</li>
<li>Bachelor's degree or equivalent combination of education and experience</li>
</ul>
Interested and qualified candidates for the Executive Assistant should submit their resumes to <a href="mailto:whittney@snellingbham.com" target="_blank">whittney@snellingbham.com</a> for immediate consideration. Resumes will be reviewed as quickly as possible and qualified applicants will be contacted to arrange an interview. For additional information, please contact Whittney Taylor at 205.879.9950 SNELLING is a full-service recruiting firm, placing candidates in temporary, temp-to-hire and direct hire positions in the Jefferson and Shelby County areas for over 70 years. SNELLING is a drug free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients. Contact us TODAY with confidence!

<h3>Job Description</h3>
Job Description
Position/Title: Executive Assistant
Department: Administration
Supervisor: CEO/VP of Sales/VP of Business Operations
FLSA Status: Non-Exempt
About the Company: Valencia Technologies is a neuromodulation company transforming the standard of care for urgency urinary incontinence with the development of our revolutionary eCoin technology. Valencia Technologies is ramping up all aspects of business to deliver effective therapy and impact the lives of millions. Join our mission to become the market leader in overactive bladder care as we bring patients and physicians a better therapy now and beyond, put patients first, and be a place of respect, excellence, and honesty for our employees and clients. 
Job Summary: The Executive Assistant provides top-level support to the Chief Executive Officer (CEO), Vice President of Business Operations, and Vice President of Sales. This individual will play a vital role in maintaining efficiency and focus across the executive team by managing schedules, coordinating meetings, supporting strategic initiatives, and ensuring seamless day-to-day operations. The ideal candidate thrives in a fast-paced, high-growth environment and is confident working with confidential information and cross-functional teams. 
Responsibilities/Tasks: As Executive Assistant, you will be responsible for:
<ul>
<li>Manage complex calendars, prioritize meetings, and coordinate travel arrangements for the CEO, VP of Business Operations, and VP of Sales</li>
<li>Schedule and prepare materials for internal and external meetings, presentations, and board communications</li>
<li>Support project tracking, follow-ups, and execution of strategic initiatives across departments</li>
<li>Serve as a liaison between executives and internal/external stakeholders, demonstrating excellent communication and professionalism</li>
<li>Handle expense reports, invoice processing, and budget tracking as needed</li>
<li>Maintain confidential files, documents, agreements, and records with discretion and accuracy</li>
<li>Coordinate company events, offsites, team meetings, and conference participation as directed</li>
<li>Assist with drafting correspondence, reports, and other executive communications</li>
<li>Manage executive communications and requests, verbal and electronic, following up as necessary to ensure delivery</li>
<li>Anticipate needs and proactively manage logistics to ensure executive readiness</li>
<li>Provide occasional after-hours or weekend support as needed based on executive schedules and business demands</li>
<li>Accompany executives on travel as required for meetings, events, or conferences</li>
</ul>
Qualifications: 
<ul>
<li>Bachelor’s degree preferred; equivalent experience considered</li>
<li>5+ years of executive-level administrative support, preferably in the medical device, biotech, or healthcare industry</li>
<li>Exceptional organizational skills and attention to detail</li>
<li>Strong proficiency in Microsoft Office Suite, and calendaring tools (e.g., Outlook, Teams, Zoom)</li>
<li>Ability to handle confidential information with the utmost integrity</li>
<li>Excellent written and verbal communication skills</li>
<li>Proven ability to manage multiple priorities and deadlines with grace under pressure</li>
<li>Experience supporting multiple executives simultaneously</li>
</ul>
Benefits: 
<ul>
<li>Medical Insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>401K with Employer Matching</li>
<li>Paid Time Off</li>
<li>Paid Holidays</li>
<li>Professional Development Reimbursement</li>
<li>Annual Bonus Eligibility</li>
</ul>
Valencia Technologies is proud to be an equal opportunity workplace and is an affirmative action employer

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