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<h3>Job Description</h3>
Job DescriptionDescription:
IMA Executive Assistant Job Description
Job Title: Executive Assistant
Department: Administration
Reports To: Practice Administrator &amp; CEO
Supervises: Not Applicable
Overtime Status: ? Non-exempt
Job Summary: This position is responsible for assisting the Practice Administrator &amp; CEO with daily activities and projects performing a variety of clerical duties. 
Primary Job Responsibilities:
1. Monitors the current status of the work and projects for Administration.
2. Maintains Administration travel arrangements and the Practice Administrator &amp; CEO appointment calendar. Arranges appointments, meetings, and conferences. Contacts the appropriate persons to attend.
3. Attends meetings or conferences as assigned and comprehensively takes notes on major points and actions resolved or to be taken.
4. Resolves administrative problems by preparing reports, analyzing data, and identified solutions. 
5. Handles variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public.
6. Composes correspondence and disseminates to appropriate individuals. Answers phones, questions, and requests.
7. Processes mail and invoices and submits to appropriate departments.
8. Assists in developing and updating administrative systems to make them more efficient.
9. Prepares various documents and handles confidential matters in accordance with clinic rules and procedures.
10. Ensures equipment operation, calls for repairs, maintains equipment inventories, and evaluates new equipment and techniques.
11. Provide maintenance, assistance, or training to personnel on the electronic medical record system, personal computer or outside applications.
12. Communicate and work to resolve issues with the electronic medical record system, server, or outside applications with technical support.
13. Coordinate technical support alongside outside vendor.
14. Assists with maintaining daily, monthly, and yearly backups of servers.
15. Maintain passwords for security issues on operation system.
16. Research and purchase office equipment and supplies.
17. Research projects and make suggestions for change (ie: cellular usage, magazine subscriptions, etc).
18. Orient new employees with office policies and procedures and Employee Handbook.
19. Begin OSHA video training for new hires.
20. Edit Employee policies/procedures as assigned.
21. Run errands on IMA’s behalf (Costco runs, daily pick up of mail, etc.)
22. Performs other duties as assigned.
 Education: High school diploma or equivalent. Some college preferred. 
Experience: Minimum two years of administrative experience, including one year with a health care organization. 
Other Requirements: Must possess a valid Alaska State Driver’s license. 
Performance Requirements:
Knowledge:
1. Knowledge of organizational policies, procedures, and systems.
2. Knowledge of office management techniques and practices.
3. Knowledge of research methods and procedures sufficient to compile data and prepare reports.
4. Knowledge of grammar, spelling, and punctuation.
5. Knowledge of purchasing, budgeting, and inventory control.
 Skills:
1. Skill in taking and transcribing dictation and operating office equipment.
2. Skill in answering the phone and responding to questions.
3. Skill in time management, prioritization, and multitasking.
4. Skill in problem-solving.
5. Skill in writing and communicating effectively.
 Abilities:
1. Ability to establish and maintain effective working relationships with other employees and the public.
2. Ability to work under pressure, communicate and present information.
3. Ability to read, interpret, and apply clinic policies and procedures.
4. Ability to identify problems, recommend solutions, organize and analyze information.
5. Ability to multi-task, establish priorities, and coordinate work activities.
6. Ability to collaborate with all levels of clinicians and staff to meet needs.
7. Ability to analyze data reports and make recommendations for improvement.
8. Ability to type 60 words per minute using word processing software.
9. Ability to flexibly respond to changing demands.
10. Ability to organize and prioritize tasks effectively.
11. Ability to work with little supervision.
12. Ability to establish and maintain effective working relationships with patients, employees, and the public.
13. Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.
Required Competencies
· Ethical Conduct
· Time Management
· Organization Skills
· Professional Conduct
· Accountability
· Customer Service Skills
· Project Management
· Personal Effectiveness/Credibility
Qualifications &amp; Minimum Requirements:
<ul>
<li>Competency in Microsoft applications including Word, Excel and Outlook. </li>
<li>Organizational, verbal and written communication skills a must. </li>
<li>Ability to deal sensitively with confidential material</li>
<li>Ability to communicate with co-workers, management and the Owners.</li>
<li>Attention to detail and ability to multi-task is an asset. </li>
<li>Ability to deal effectively with vendors and outside offices</li>
<li>Ability to deal effectively with and resolve conflict situations</li>
<li>Ability to follow both written and verbal instructions</li>
</ul>
Equipment Operated: Standard office equipment with emphasis on telephone, fax, photocopier, and computer hardware/software. 
Work Environment: Work performed in a medical office environment that is well lighted and well ventilated. Work may be stressful due to a busy office. This position involves continual interaction with other IMA personnel and with patients, both face-to-face, through means of written correspondence, and on the phone. 
Supervisory Responsibility:
This position has no supervisory responsibilities. 
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to do routine physical activities, to include but not limited to stretching, bending, reaching, carrying, climbing, standing, and pushing/pulling movements.
Position Type/Expected Hours of Work
The employee must be available during the work hours of 8:00 am and 4:30 pm and is scheduled to work 40 hours each week to satisfy the needs of this position. Occasional overtime work may be required as job duties demand, per Supervisor authorization and direction.
Position Interactions: 
· Responsible to:
o Practice Administrator &amp; CEO
Other Duties:
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
 Employee signature below constitutes employee’s understanding of the requirements, essential functions and duties of the position.
Requirements:

Executive Assistant

<h3>Job Description</h3>
Job DescriptionSnelling is currently recruiting an experienced Executive Assistant for a company in the greater Bessemer area. The starting salary for this opening is $50,000-70,000, depending on experience. Job Summary of Executive Assistant: We are seeking an experienced Executive Assistant to provide high-level administrative and organizational support to our senior leadership team. In this pivotal role, you will be responsible for managing executive calendars, coordinating travel, preparing for meetings, and handling a variety of other tasks to ensure the smooth and efficient operation of our executive offices. Exemplary communication skills, as well as the ability to multitask and meet deadlines. The ideal candidate must be proactive, able to work independently and take the initiative. Additionally, must be pleasant, professional, trustworthy, and exhibits discretion. Key Responsibilities of Executive Assistant:
<ul>
<li>Manage the daily calendars and schedules of senior executives, coordinating meetings and appointments</li>
<li>Arrange domestic and international travel for executives, including booking flights, hotels, and ground transportation</li>
<li>Prepare agendas, materials, and presentations for executive meetings and events</li>
<li>Provide administrative support, drafting correspondence, processing expense reports, and maintaining filing systems</li>
<li>Act as a liaison between executives and internal departments, as well as external partners and stakeholders</li>
<li>Assist with special projects and ad-hoc tasks as needed</li>
</ul>
Qualifications Required of Executive Assistant:
<ul>
<li>5+ years of experience as an Executive Assistant or in a similar high-level administrative role</li>
<li>Exceptional organizational and time management skills, with the ability to prioritize and multitask</li>
<li>Strong written and verbal communication skills, with the confidence to interact with executives and stakeholders at all levels</li>
<li>Proficient in Microsoft Office Suite and other office productivity software</li>
<li>Ability to maintain a high level of confidentiality and discretion</li>
<li>Bachelor's degree or equivalent combination of education and experience</li>
</ul>
Interested and qualified candidates for the Executive Assistant should submit their resumes to <a href="mailto:whittney@snellingbham.com" target="_blank">whittney@snellingbham.com</a> for immediate consideration. Resumes will be reviewed as quickly as possible and qualified applicants will be contacted to arrange an interview. For additional information, please contact Whittney Taylor at 205.879.9950 SNELLING is a full-service recruiting firm, placing candidates in temporary, temp-to-hire and direct hire positions in the Jefferson and Shelby County areas for over 70 years. SNELLING is a drug free workplace. All inquiries are strictly confidential, and all search fees are paid by our clients. Contact us TODAY with confidence!

<h3>Job Description</h3>
Job Description
Max Tallent Management is seeking a highly professional and discreet&nbsp;Personal/Executive Assistant&nbsp;to support an Ultra High Net Worth Individual (UHNWI) in managing their personal and household affairs with precision, confidentiality, and excellence. This dynamic role blends traditional executive support with high-level personal assistance, household coordination, and lifestyle management, ensuring the client’s daily life operates seamlessly. Candidates&nbsp;must currently reside in South Florida&nbsp;and be comfortable in a pet-friendly environment.
Key Responsibilities:
<ul>
<li>Executive &amp; Personal Support:&nbsp;Manage complex schedules, coordinate appointments, oversee correspondence, and anticipate the personal and professional needs of the principal.</li>
<li>Household Oversight:&nbsp;Collaborate with the household manager and staff to ensure a meticulously maintained and well-run residence. Handle high-level communication with service providers, vendors, and staff.</li>
<li>Event Coordination:&nbsp;Plan and execute private events, dinners, and social gatherings, ensuring every detail aligns with the principal’s preferences and high standards.</li>
<li>Travel &amp; Logistics:&nbsp;Organize domestic and international travel, including itineraries, private charters, accommodations, and on-the-ground logistics, ensuring a seamless travel experience.</li>
<li>Wardrobe &amp; Lifestyle Management:&nbsp;Oversee the organization and maintenance of a high-end wardrobe, coordinate packing for travel, and ensure readiness for all engagements and events.</li>
<li>Discretion &amp; Confidentiality:&nbsp;Act as a trusted gatekeeper, maintaining strict confidentiality in all matters related to the principal’s personal and professional life.</li>
<li>Vendor &amp; Relationship Management:&nbsp;Serve as liaison to external partners, managing vendor relationships, negotiating contracts, and ensuring services and goods meet the client’s expectations.</li>
</ul>
Qualifications:
<ul>
<li>Proven experience as a personal assistant, executive assistant, or similar role within a private, high-net-worth environment.</li>
<li>Impeccable organizational skills with a proactive and anticipatory mindset.</li>
<li>Strong interpersonal and communication abilities, both written and verbal.</li>
<li>Experience managing luxury lifestyles, including travel, events, wardrobe, and formal service.</li>
<li>Discreet, loyal, and professional, with a demonstrated ability to maintain confidentiality and work with integrity.</li>
<li>Adept in multitasking and prioritizing within fast-paced, high-expectation environments.</li>
<li>A refined understanding of etiquette, discretion, and high-touch service culture.</li>
</ul>
FOR THIS POSITION YOU MUST ALREADY BE IN SOUTH FLORIDA (FORT LAUDERDALE-MIAMI) AREA. YOU WILL NOT BE CONSIDERED IF YOU ARE OUT OF STATE.

Personal/ Executive Assistant

<h3>Job Description</h3>
Job Description
We are seeking&nbsp;a Legal Executive Assistant&nbsp;to become a&nbsp;part of our team!&nbsp;You will provide&nbsp;overall support to attorneys' business needs.&nbsp;
Responsibilities:
<ul>
<li>Conduct research to support legal proceedings</li>
<li>Assist with the drafting and&nbsp;reviewing of legal documents</li>
<li>Investigate facts to help in the negotiation of legal disputes</li>
<li>Monitor and ensure compliance with&nbsp;state and federal regulations&nbsp;</li>
<li>Record and store&nbsp;client information</li>
</ul>
​Qualifications:
<ul>
<li>Previous experience as a paralegal or other legal field</li>
<li>Familiarity with legal research</li>
<li>Ability to prioritize and multitask</li>
<li>Excellent written and verbal communication skills</li>
<li>Deadline and detail-oriented</li>
</ul>

Legal Executive Assistant

<h3>Job Description</h3>
Job Description
About Us
We are a high-performing real estate investment company that identifies, acquires, renovates, and sells high-value real estate assets. From underwriting and capital raising to project execution and investor relations, we manage the full lifecycle of each deal. As we scale toward launching a $100M Regulation D 506(b) real estate fund, we’re building out a powerhouse internal team—and we’re looking for an Executive Assistant to directly support our CEO/COO in maximizing productivity and driving growth.
This is an independent contractor (1099) position, not an employment opportunity and the hourly rate is up to $31.25/hour
In office Monday-Friday 9am-5pm
Role Summary
The Executive Assistant will play a critical role in enabling leadership to focus on high-level priorities like business development, fundraising, and investor engagement. This person will manage schedules, communications, and operational tasks, ensuring the CEO/COO stays focused and organized. You’ll be trusted with sensitive information, help streamline company processes, and serve as a reliable right hand to the executive team.
Key Responsibilities
Executive Support
 Manage CEO/COO calendar, appointments, and meetings
 Screen emails and manage high-level correspondence
 Prepare meeting agendas, take notes, and follow up on action items
 Coordinate investor meetings, internal briefings, and vendor calls
Task &amp; Project Management
Track and delegate tasks in Podio and Monday.com
 Manage internal deadlines and recurring check-ins
Help coordinate team and project updates across departments
Communication &amp; Coordination
 Draft communications, proposals, and presentation support
 Serve as a point of contact for vendors, partners, and stakeholders
 Coordinate with Office Manager, Project Manager, and Underwriting team as needed
 Assist with internal and investor event planning
Administrative Support
 Handle basic reporting, data entry, and expense tracking
 Book travel, organize files, and order executive supplies
 Support recruiting and onboarding efforts when needed
Qualifications
 1+ years of experience supporting a senior executive or founder
 Strong organizational, multitasking, and communication skills
 Experience in real estate, investing, or a high-growth startup is a plus
 Tech-savvy with fluency in Google Workspace, Podio, and Monday.com
 Professional, discreet, and trustworthy with sensitive information
Must thrive in a fast-paced, high-performance, in-office environment

<h3>Job Description</h3>
Job Description
We are looking for a highly organized and proactive Executive Assistant to join our team in Irvine, California. This contract only position offers an opportunity to support senior leadership while contributing to the success of the organization. The position is hybrid and requires the candidate to be local, no remote offered. 
 
Responsibilities:
• Provide comprehensive administrative support to senior executives, ensuring seamless daily operations.
• Manage complex calendars, including scheduling meetings, conference calls, and coordinating appointments.
• Handle travel arrangements, including booking flights, accommodations, and preparing itineraries.
• Oversee correspondence by drafting, reviewing, and responding to emails and other communications.
• Utilize CRM systems to maintain and update client and organizational records.
• Process expense reports and invoices using tools like Concur and QuickBooks.
• Coordinate and prepare for team meetings, including creating agendas and documenting minutes.
• Maintain accurate documentation and records to support organizational goals and compliance.
• Collaborate with internal teams to ensure smooth execution of projects and initiatives.
• Assist in organizing company-wide events and activities, including annual team trips.
• Proven experience as an Executive Assistant or in a similar administrative role. • Proficiency in tools such as Office Suite, QuickBooks, and Concur. • Strong expertise in calendar management and scheduling. • Excellent communication skills, both written and verbal. • Familiarity with CRM systems and their functionalities. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • Strong attention to detail and organizational skills. • Experience in handling travel arrangements and expense reporting.

<h3>Job Description</h3>
Job Description
The American Trucking Associations (ATA), the nation’s leading trade and lobby association representing the trucking industry, is actively seeking a detail-oriented and professional Executive Assistant. 
The Executive Assistant plays a crucial role in supporting our executives, ensuring their schedules are managed efficiently, and facilitating seamless communication within the organization.
The Executive Assistant provides executive support in a one-on-one working relationship with each of the association’s executives, three to four executives specifically. The incumbent in this position is regularly required to work outside of normal business hours and must be able to work effectively with individuals of varied personalities and professional disciplines, while maintaining confidentiality of information. This position interacts with ATA staff, ATA members, Federation partners, elected officials, other trade associations, government agencies, and the public. This position has no budgetary or supervisory responsibilities. 
The incumbent is expected to adhere to company policies and procedures, promote and foster a team-based work environment. The incumbent will demonstrate flexible and efficient time management and can work in a fast-paced environment while maintaining a positive and professional disposition. The incumbent must consistently report to work on time prepared to perform the duties of the position. 
This position requires the incumbent to be onsite 3-4 days per week, including Monday and Tuesday. 
 
CORE FUNCTIONS: 
<ul>
<li>Manages an extremely active outlook calendar of appointments and commitments; prepares and arranges meeting agendas; schedules and calendars meetings; sets location, time and appropriate duration; identifies, invites and confirms participants; and facility arrangements when required.</li>
<li>Researches, prioritizes, and follows up on incoming issues and concerns addressed to ATA’s Executives, including those of a sensitive or confidential nature.</li>
<li>Plans, coordinates and ensures executive schedule are followed and respected; acts in a “gatekeeper” capacity for direct access to executives’ time and office.</li>
<li>Keep executives well informed of upcoming commitments and responsibilities and follow up appropriately. </li>
<li>Communicates daily with ATA staff, elected officials, volunteers, past presidents, members and customers. Assures smooth communication flow among elected officials, board members, and staff.</li>
<li>Coordinates and schedules Monday meetings with Senior Leadership.</li>
<li>Monitors and maintains the president’s internal and external correspondence, letters, phone calls, etc. Drafts acknowledgement and thank you letters, personal correspondence and other correspondence as needed.</li>
<li>Prioritizes conflicting needs; handles all matters expeditiously, proactively and follows through on projects to successful completion, often with deadline pressures.</li>
<li>Sets up daily briefing binder, meeting files and agendas.</li>
<li>Works in conjunction with ATA staff and partners to prepare the executives for any meetings, travel and/or speaking engagements.  This includes briefings, members, affiliates or prospect background and other projects as required.  Briefings should be completed 48 hours prior to the scheduled event.</li>
<li>Prepares travel arrangements, expense reports and all items needed to ensure the executives’ successful focus on external relations and organizational growth.</li>
<li>Practices discretion when working closely with the President &amp; CEO’s immediate family on scheduling and travel needs; anticipates potential issues or changes in travel schedules.</li>
<li>Partners with MIS department to provide basic-level technology support to the Executives.</li>
<li>Organizes and coordinates executive outreach and external relations efforts; and oversees special projects. </li>
<li>Travel to at least three ATA Meetings per year.</li>
<li>Other duties as assigned</li>
</ul>
BACKGROUND REQUIREMENTS: 
 
Education/Relevant Experience –BS/BA preferred. At least five years’ experience of increasing professional level responsibility in executive support or related field. Any combination equivalent of experience and education that could provide the required knowledge and abilities would qualify. Trade association or nonprofit experience a plus; experience in one or more of the following areas preferred: local government, member service organization and/or state or federal officials’ office.  
Skill Requirements – Proficient working on digital communication platforms such as Zoom, Microsoft Teams, and WebEx. Proven success scheduling and facilitating video conference meetings. Proficiency in Microsoft Office is required. Must have experience in the use of a database system, such as Personify. Incumbent must have exceptional communication skills, both verbal and written. Strong organizational skills and the ability to work under pressure. Requires the ability to work independently as well as within a team environment on projects from inception to completion. Must be able to handle a wide variety of activities and confidential matters with discretion. Demonstrate flexible and efficient time management; work in a fast-paced environment while maintaining a positive and professional disposition. This position requires working with a sense of urgency while applying well-honed attention to detail. This position is required to travel to ATA’s Executive Committee Meeting, Mid-Year Management Session, and Management Conference and Exhibition. 
Professional Certification and Affiliations – None required. 
ADA QUALIFICATIONS: 
Work is sedentary and often performed in an office setting. The work area is adequately lit, heated, and ventilated. The employee may occasionally lift and/or move up to 15 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
ADDITIONAL INFORMATION: 
Statements included in this job description do not necessarily represent an exhaustive list of all responsibilities, skills, duties, requirements, efforts or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed as circumstances change. 
 
Why ATA: 
ATA is the voice of the industry America depends on most to move our nation’s freight. We are a 90-year-old federation with state trucking association affiliates in all 50 states. We represent every sector of the industry, from LTL to truckload, agriculture, and livestock to auto haulers, and from large motor carriers to small mom-and-pop operations. 
<ul>
<li>
 ATA offers:
</li>
</ul>
<ul>
<li>a competitive salary and benefits package </li>
<li>Flexible hybrid work schedule </li>
<li>Education assistance </li>
<li>Various retirement plans with employer match </li>
<li>Medical, dental &amp; vision benefits at affordable cost </li>
<li>HSA and FSA plans with employer contributions </li>
</ul>
Applicants must be eligible to work in the United States. The American Trucking Associations is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or other protected veteran status.

<h3>Job Description</h3>
Job Description
Robertshaw is a private equity-owned global design, engineering, and manufacturing company selling product solutions to the appliance, automotive, and HVAC industries. We are an industry leader in advanced flow control components and systems for water, gas, and other fluids to help build extraordinary products that improve safety, comfort, health, and happiness.
When you join Robertshaw, you’re joining a company with over 125 years of experience and a global team with focus on innovation. 
Position Summary 
We are seeking a highly organized and proactive Junior Executive Administrative Assistant to support senior leadership across multiple departments. This role requires strong attention to detail, excellent communication skills, and the ability to prioritize and manage multiple complex projects simultaneously.
Responsibilities
<ul>
<li>Manage and process expense reports using Concur for multiple executives</li>
<li>Book domestic and international travel arrangements, including securing visas and complying with travel policies</li>
<li>Maintain and coordinate complex calendars across time zones for senior leaders</li>
<li>Schedule and organize internal and external meetings, including conference room bookings and A/V setup</li>
<li>Assist with preparation for Board of Director meetings, including assembling materials and handling logistics</li>
<li>Provide event support for executive-level events, town halls, and off-site meetings</li>
<li>Serve as point of contact for facilities management, ensuring high standards and coordination with cleaning staff</li>
<li>Maintain a professional and discreet demeanor with exposure to confidential and sensitive information</li>
<li>Create clear and concise written communication and meeting materials as needed</li>
<li>Manage competing priorities with a high level of organization and attention to deadlines</li>
<li>Support ad-hoc administrative tasks and special projects as assigned by executive leadership</li>
</ul>
Qualifications
<ul>
<li>3–5 years of experience in an Executive Assistant or Administrative role</li>
<li>Bachelor’s degree preferred</li>
<li>Proficiency with Microsoft Office Suite and Concur (or similar expense and travel systems)</li>
<li>Strong written communication skills and attention to detail</li>
<li>Demonstrated executive presence and professionalism in interactions at all levels</li>
<li>Ability to multi-task, prioritize, and adapt in a fast-paced, high-pressure environment</li>
<li>Experience working with senior executives, including VPs and SVPs, preferred</li>
</ul>
The base salary range for this position is $80,000 to $90,000. Actual salary offer may vary based on work experience. The base pay range is subject to change and may be modified in the future. Our current Benefits include: Comprehensive Medical, Dental and Vision Plans, 401k Match, PTO &amp; Paid Holiday Schedule, Legal and Life Insurance, Tuition Assistance (Benefits listed may vary depending on the nature of your employment and/or work location)

<h3>Job Description</h3>
Job Description
Executive Assistant
Location: Port Richey, FL
Pay Range: $21.11
Schedule: Full-time
Employment Type: Temporary with potential to become permanent for the right candidate
About the Role:
Our client is seeking a highly organized and proactive Executive Assistant to support the operations of a large, complex department. This position is responsible for managing a wide range of administrative tasks and serves as a key liaison between department leadership, internal staff, and external contacts.
 
Key Responsibilities:
<ul>
<li>Provide direct administrative support to the department director</li>
<li>Manage calendars, schedule meetings, and coordinate travel arrangements</li>
<li>Take meeting minutes and prepare reports and correspondence</li>
<li>Screen and direct calls and visitors appropriately</li>
<li>Track requests, maintain files, and process purchasing and travel documentation</li>
<li>Coordinate closely with Human Resources and outside vendors</li>
<li>Handle confidential documents with discretion</li>
<li>Support budget preparation and day-to-day office operations</li>
</ul>
Qualifications:
<ul>
<li>Associate degree with 2 years of clerical or secretarial experience, or</li>
<li>High school diploma/equivalency with 4 years of relevant experience</li>
<li>Strong computer skills, including Microsoft Office Suite</li>
<li>Familiarity with systems such as Munis, NeoGov, Civic Clerk, or Publisher is a plus</li>
<li>Excellent organizational, communication, and time-management skills</li>
<li>Must possess a valid Florida driver’s license</li>
</ul>
Additional Details:
<ul>
<li>This is a temporary position with the potential for permanent placement based on performance and client needs</li>
<li>Candidates may be required to work during emergency response or recovery periods</li>
</ul>
 
IND3

<h3>Job Description</h3>
Job Description
We are seeking a highly skilled and experienced Executive Assistant to provide comprehensive administrative and personal support to our CEO, President, Executive Leadership Team and the CEO’s family. Successful candidates will have at least 5+ years experience supporting C-Suite level leaders.
This role is on site and requires exceptional organizational abilities, sound judgment, discretion, and the ability to manage a broad range of responsibilities with a high level of professionalism.
This is a critical position within our organization. The Executive Assistant will serve as a trusted partner to the CEO, ensuring day-to-day operations are executed seamlessly and that leadership priorities are managed efficiently and effectively.
What You’ll Do:
<ul>
<li>Maintain the highest level of professionalism and confidentiality while managing sensitive personal and business matters.</li>
<li>Serve as Executive Assistant to the CEO and President, prioritizing their email, calendar, and scheduling needs.</li>
<li>Provide administrative support to the Executive Leadership Team and the Weaver family, including travel, correspondence, and event coordination.</li>
<li>Perform personal assistant duties for the CEO, including daily errands, travel arrangements, and scheduling.</li>
<li>Plan and attend key events such as annual buying shows, partner dinners, leadership offsites, and customer meetings.</li>
<li>Track, manage, and support executive-level initiatives and strategic projects (e.g., EOS software implementation).</li>
<li>Coordinate and support meetings by scheduling, preparing agendas and minutes, setting up spaces, and facilitating communication.</li>
<li>Prepare complex and confidential reports, presentations, and correspondence; respond to internal and external inquiries.</li>
<li>Manage Lancaster office logistics including supplies, mail, kitchen stocking, and inter-office packages.</li>
<li>Support board meeting preparation, executive event planning, and other special projects as directed.</li>
</ul>
What We Are Looking For:
<ul>
<li>Bachelor’s degree in Business Administration or a related field.</li>
<li>5–8 years of experience as an executive assistant supporting senior-level leadership in a fast-paced, high-stakes environment.</li>
<li>Strong organizational skills, excellent attention to detail, and the ability to manage multiple priorities with minimal supervision.</li>
<li>Excellent written and verbal communication skills; professional presence and sound judgment.</li>
<li>Proven ability to handle confidential information with discretion.</li>
<li>Advanced proficiency in Microsoft Office Suite; comfort with technology and openness to AI-enabled tools.</li>
<li>Ability to work independently, anticipate needs, and maintain a proactive approach to problem-solving.</li>
</ul>
Why Join APR Supply?
<ul>
<li>Be a trusted partner to our CEO and executive team</li>
<li>Contribute to meaningful work in a dynamic, growth-focused company</li>
<li>Enjoy a visible and impactful role where no two days are the same</li>
<li>Receive a competitive salary commensurate with experience</li>
<li>Access a comprehensive benefits package, including:
<ul>
<li>Medical, dental, and vision insurance</li>
<li>401(k) with company match</li>
<li>Paid vacation and sick time and holidays</li>
<li>Company-paid life insurance</li>
<li>Professional development opportunities</li>
<li>Employee discount programs</li>
</ul>
</li>
</ul>
This role offers the opportunity to work closely with top leadership and directly contribute to the smooth functioning of key executive operations. We are looking for a professional who is dependable, responsive, and capable of managing complex responsibilities with the highest level of integrity.
If you are committed to excellence, thrive in a dynamic environment, and are ready to be an integral part of our leadership team, we encourage you to apply.
#IND-APR

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