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<h3>Job Description</h3>
Job Description
Job description
About the Opportunity
Aligned Providers (AP), an innovative and rapidly growing contract management services group is seeking a detail-oriented Director of Executive Staff Services to support the Chief Executive Officer and corporate partners.
The Director of Executive Staff Services serves as the primary administrative support to the Chief Executive Officer (CEO) and Corporate Partners by overseeing a broad array of administrative and project-based duties. This position will serve as the liaison and bridge for smooth communication for executives, potential clients, current clients, and the team across the organization. This position assists with client-hospital and provider activities and handles all scheduling and travel for the Executive office. The director will participate in strategic and operational meetings and will support and develop corporate communications.
 
Job Type: Full-time, flexible hours
Remote 
 
Reporting: This position will report to the Chief Executive Officer
 
Essential Duties
The position is responsible to perform the following, but not limited to key items:
<ul>
<li>Provide executive level administrative support to the corporate executives</li>
<li>Plan and direct administrative and operational activities as directed</li>
<li>Provide oversight and support for high priority projects on behalf of corporate executives</li>
<li>Manage complex calendars, update contacts, schedule travel, meetings, calls, and appointments, and manage client relationships </li>
<li>Ensure all requests and commitments are aligned with strategic and operational priorities</li>
<li>Proactively collect information for use in discussions, meetings, projects, and prepares presentation materials. Ensures presentation and conference call technology is set-up and working properly</li>
<li>Prioritize critical issues and monitor action items or to-do lists on behalf of executives</li>
<li>Review and prioritize incoming communications and replies directly to routine inquiries. Ensures follow-up and determines escalation levels as appropriate</li>
<li>Collaborates in opportunities for growth by scheduling speaking engagements, community forums, educational offerings, media, and other opportunities to communicate the organizations vision and mission</li>
<li>Attend critical meetings, document discussions and share information with appropriate parties. Act as project manager on critical projects which require cross-functional coordination and scheduling on behalf of leadership</li>
<li>Prepare memos, reports, spreadsheets, historical data, and other relevant documents</li>
<li>Coordinate travel arrangements and compile expense reports</li>
<li>Plan and execute meetings and other events as needed</li>
<li>Manage corporate calendars and perform administrative tasks and errands as needed</li>
<li>Maintain professional discretion and demeanor with sensitive and highly confidential information at all times</li>
<li>Assists CEO with implementing new or revised policies and procedures</li>
<li>Maintain files, supplies, and other items for leadership</li>
</ul>
Perform other duties and support the corporate team and other senior staff in the organization as required, or assigned.
 
Expectations of Teammate
"Our core values are all aligned around a culture of service to our hospital partners and our staff."
<ul>
<li>Trust- Always do the right thing</li>
<li>Growth- Continuously build on past success</li>
<li>Partnership- Every relationship is essential to our success</li>
<li>Quality- Constantly enhance experiences by replicating successful practices &amp; innovations</li>
</ul>
 
To be successful in this position, you will possess a set of prerequisite skills:
<ul>
<li>Demonstrate leadership and management skills</li>
<li>Ability to multi-task</li>
<li>Take initiative</li>
<li>Work independently </li>
<li>Highly collaborative self-starter</li>
<li>Deft organizational skills</li>
<li>Ability to manage multiple priorities and meet deadlines</li>
<li>Flexibility to meet the needs of the company</li>
<li>Creative problem-solving skills</li>
</ul>
Work Environment
<ul>
<li>Remote position</li>
<li>Travel may be required from time to time</li>
<li>May work under stressful circumstances at times</li>
<li>Organization will supply computer and office equipment</li>
</ul>
 
Minimum Qualifications
Education
Bachelor's required.
Licensure/Certification: Professional certification a plus. 
 
Experience
<ul>
<li>Minimum of 7 years' experience as an Executive Assistant, Administrative Specialist, or similar role</li>
<li> Proficiency in Microsoft Office, particularly with Excel</li>
<li>Proven experience supporting executive-level management and driving interdepartmental collaboration</li>
<li>Expert level of proficiency with Outlook (calendaring and email) with the ability to learn new software quickly</li>
</ul>
Preferred
Background in the medical or healthcare industry.
 
Knowledge &amp; Skills
<ul>
<li>Proactive, resourceful, and instinctive. Solves problems easily, takes initiative and critically analyzes processes and procedures to push toward constant improvement</li>
<li> Ability to train and learn</li>
<li> Ability to work with little or minimum supervision</li>
<li>Work well with diverse groups</li>
<li>Skilled at building trust with all leadership, board members, and teammates</li>
<li>Organized, detail-oriented, and extremely thorough while having the confidence and communication skills to ensure work processes are completed accurately, effectively, and with a sense of urgency</li>
<li>Ability to prioritize, lead discussions, and coordinate objectives among a diversified group of stakeholders</li>
<li>Excellent oral and written communication skills. Ability to articulate and explain complex issues to various individuals in different functioning roles</li>
<li>Exceptional ability to multi-task and remain calm under pressure</li>
</ul>
Job Type: Full-time
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Flexible schedule</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
<li>Work from home</li>
</ul>
Physical setting:
<ul>
<li>Remote </li>
</ul>
Schedule:
<ul>
<li>Monday to Friday</li>
<li>Occasional weekends as needed</li>
</ul>
 
 
This position requires successful completion of a background investigation and drug screening, which are conditions of employment.
<ul>
<li>Background Investigation: We will verify the information you provided, such as your employment history, education, and references. Depending on the position and local laws, a criminal background check may also be conducted. You are obligated to disclose any information that may be revealed in the background check. Falsification or misrepresentation of information may negatively impact your candidacy.</li>
<li>Drug Screening: You will be required to undergo a drug screening test. A positive test result for illegal substances, refusal to take the test, or tampering with the results may lead to the withdrawal of a job offer or termination of employment.</li>
</ul>

Director of Executive Staff Services

<h3>Job Description</h3>
Job DescriptionSalary: Starting at $60,000 annually 
Join CSI Group A Thriving Career Awaits You!
CSI Group is a leading financial services firm dedicated to enriching lives and legacies by providing personalized services that guide individuals and families to achieve lasting financial prosperity.
We specialize in financial planning, tax preparation, and estate planning, offering a comprehensive suite of services tailored to meet the unique needs of middle-class individuals and families. Our mission is rooted in the belief that financial security and expert guidance should be accessible to everyonenot just the wealthy.
Through ourone-stop-shop approach, we make high-quality financial services bothaffordable and accessible, empowering clients to confidently navigate their financial journeys and secure brighter futures for themselves and their loved ones.
Join CSI Group and become part of a team that is transforming lives and communities by delivering meaningful, lasting financial solutions.Be part of a team that values your contributions and invests in your growth!
Job Summary:
The Executive Assistant, reporting to CEO's, provides high-level administrative support to senior executives, ensuring efficient operation of their daily activities. This role involves managing calendars, coordinating meetings, handling communications, and performing various tasks to assist executives in achieving their business objectives. The ideal candidate is highly organized, proactive, and capable of handling confidential information with discretion.
Key Responsibilities:
<ul>
<li>Administrative Support:
<ul>
<li>Manage and maintain executives calendars, including scheduling meetings, appointments, and travel arrangements.</li>
<li>Prepare and edit correspondence, communications, presentations, and other documents.</li>
<li>Handle incoming and outgoing communications, including emails, phone calls, and written correspondence, ensuring prompt responses and follow-ups.</li>
<li>Coordinate and organize meetings, including preparing agendas, booking meeting rooms, and taking minutes.</li>
</ul>
</li>
<li>Project Management:
<ul>
<li>Assist with the planning and execution of special projects, ensuring deadlines are met.</li>
<li>Coordinate cross-departmental initiatives and track progress to ensure alignment with executive priorities.</li>
</ul>
</li>
<li>Confidentiality &amp; Discretion:
<ul>
<li>Handle sensitive information with the utmost confidentiality and professionalism.</li>
<li>Act as a gatekeeper, managing access to the executive and prioritizing requests.</li>
</ul>
</li>
<li>Office Management:
<ul>
<li>Manage office supplies, equipment, and any other resources needed for the executive's operations.</li>
</ul>
</li>
<li>Relationship Management:
<ul>
<li>Build and maintain relationships with internal and external stakeholders, acting as a representative of the executive.</li>
<li>Coordinate and manage communications with board members, clients, and other key contacts.</li>
</ul>
</li>
<li>Event Planning &amp; Coordination:
<ul>
<li>Organize company events, meetings, and executive off-sites, including managing logistics and preparing materials.</li>
<li>Coordinate the logistics of external and internal events as required.</li>
</ul>
</li>
<li>Research &amp; Reporting:
<ul>
<li>Conduct research on various topics as requested by the executive, providing concise summaries and insights.</li>
<li>Prepare reports, summaries, and presentations for meetings, ensuring the executive has all necessary information.</li>
</ul>
</li>
</ul>
Qualifications:
<ul>
<li>Bachelors degree in Business Administration, Communications, or a related field (preferred).</li>
<li>5+ years of experience as an Executive Assistant or in a similar role.</li>
<li>Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office management software.</li>
<li>Strong organizational, time-management, and multitasking skills.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability to work independently and prioritize tasks effectively.</li>
<li>High level of discretion and confidentiality.</li>
<li>Strong attention to detail and problem-solving skills.</li>
<li>Experience in a corporate environment is preferred.</li>
</ul>
Competencies:
<ul>
<li>Organization:Exceptional organizational skills with the ability to manage multiple tasks and priorities simultaneously.</li>
<li>Communication:Strong communication skills, both written and verbal, with the ability to interact effectively with senior executives and stakeholders.</li>
<li>Adaptability to New Tools:Quickly learns and adopts new software, tools, or systems that can enhance administrative efficiency. Stays informed about the latest technology and tools relevant to administrative work.</li>
<li>Discretion:Ability to handle confidential information with integrity and professionalism.</li>
<li>Time Management:Efficient time management skills, ensuring tasks are completed within deadlines.</li>
<li>Proactivity:A proactive approach to identifying issues and solving problems before they escalate.</li>
</ul>

Executive Assistant

<h3>Job Description</h3>
Job Description
Who We Are…
Since our founding in 1901, Limbach’s primary core value has always been: We Care. 
We are committed to creating a culture of belonging for our employees, our We Care culture, and our industry as a whole.
Limbach Company, LLC, a subsidiary of Limbach Holdings, Inc., (NASDAQ: LMB) is an integrated building systems solutions firm whose expertise is the design, installation, management, service, and maintenance of HVAC, mechanical, electrical, plumbing and control systems.
We engineer, construct, and service the mechanical, plumbing, air conditioning, heating, building automation, electrical and control systems in both new and existing buildings and infrastructure. We work for building owners in the private, not-for-profit, and public/government sectors.
Our vision is to create value for building owners targeting opportunities for long term relationships.
Our purpose is to create great opportunities for people. 
We carry out our vision and purpose through a commitment to our four core values…
<ul>
<li>We Care</li>
<li>We Act with Integrity</li>
<li>We Are Innovative</li>
<li>We Are Accountable</li>
</ul>
The Benefits &amp; Perks…
<ul>
<li>Base salary range of $170K - $225K</li>
<li>Full portfolio of medical, dental, and vision benefits, along with 401K plan and company match.</li>
<li>HSA, FSA, and life insurance offerings.</li>
<li>Maximize your professional development with our award-winning Learning &amp; Engagement team.</li>
<li>Engage in our “We Care” culture through our ERGs, brought to you by EMBRACE.</li>
<li>Career pathing flexibility and mobility.</li>
</ul>
Who You Are…
As Associate Branch Manager, you will be responsible for leading a growing satellite branch. This role will partner with key leaders at the location to develop and implement common business strategies through the Company. This individual will oversee and direct the day-to-day functions of the location, and is responsible for the brand and/or image within the local market and throughout the Company. You are expected to provide leadership and guidance to the local team and facilitate an environment of continuous improvement to meet or exceed key business performance objectives. Finally, this role will be counted on to ensure the growth and profitability of the branch by managing budget, controlling expenses, prioritizing safety, and building/maintaining customer relationships.
This Position…
Some examples of the work you might do includes:
<ul>
<li>Advocates and reinforces the guiding principles, wellness program, and safety culture of the Company.</li>
<li>Leadership &amp; Strategy Implementation: The Associate Branch Manager is the driving force behind the branch’s strategic direction and overall success. Their primary responsibility will be to align the location’s operational goals with the broader company vision, ensuring both short-term achievements and long-term growth, and to communicate that vision in a manner that inspires the local team. S/he will develop and implement a comprehensive operating plan that integrates corporate objectives into local initiatives, guiding the team to deliver results that meet or exceed business targets. By fostering collaboration with senior leadership, s/he will ensure the branch is not only responsive to immediate demands but also well-positioned for future success.</li>
<li>Cross-Functional Collaboration: The Associate Branch Manager serves as the critical link between the branch and key corporate departments such as LFPS, finance, marketing and people and culture. S/he will be responsible for actively facilitating communication and teamwork across these areas, ensuring that local initiatives are seamlessly integrated with company-wide goals. S/he will participate in and drive cross-functional projects that improve operational efficiency, boost financial performance, engage branch employees, and elevate customer satisfaction, ensuring that the branch remains a key contributor to the company’s overall success.</li>
<li>Financial Leadership: The Associate Branch Manager takes ownership of the branch’s financial health, overseeing forecasting, budgeting, and performance tracking. S/he is responsible for developing and executing business plans that are strategically aligned with the company’s growth objectives, optimizing resource allocation and ensuring the branch meets its financial goals. Weekly branch reviews, leadership team meetings, and quarterly offsites to allow for identification of areas for improvement and implement corrective actions where necessary. Additionally, the Associate Branch Manager ensures that all operations are in strict compliance with corporate policies and risk management procedures, optimizing profitability and operational efficiency at every turn.</li>
<li>Customer-Centric Leadership: A core responsibility in this role is to champion a customer-first culture within the branch. The Associate Branch Manager will ensure that customer satisfaction is a top priority, working closely with the team to understand customer needs and provide innovative solutions that drive loyalty, long-term partnerships, and impactful returns for the end user. Through regular engagement with key clients, including on-site visits and personalized service, s/he will foster relationships that solidify the branch’s indispensable vision and support its continued market expansion.</li>
<li>Sales Strategist Development: The Associate Branch Manager is instrumental in executing the branch’s sales strategy, identifying and nurturing key accounts to drive revenue growth. S/he will work closely with the team to develop relationships with both existing and new clients, positioning the branch for continued success in an evolving market. The Branch Manager’s sales expertise and business acumen will enable them to identify emerging markets and services, driving business development initiatives that align with the company’s growth ambitions and further enhance the branch’s market presence. By partnering with the VP of Sales and General Manager, s/he will be responsible for developing executive-level strategies for “must-win” accounts.</li>
<li>Attractor and Developer of Talent: A strategic talent architect, the Associate Branch Manager takes responsibility for sourcing and retaining top-tier talent in the local market. S/he holds their leadership team members accountable for recruiting and nurturing high-performing individuals, ensuring a strong talent pipeline, identifying current and emerging talent, developing succession strategies, and providing mentorship as needed. In close collaboration with the local team, they develop short-term and long-term Account Teams, and related field and office succession plans, that provide indispensable customer service and drive revenue growth at Top Accounts.</li>
<li>Operational Excellence: The Associate Branch Manager maintains a laser focus on operational efficiency and risk management. By identifying potential risks within the business and collaborating with the leadership team and Legal and Risk team to mitigate them, they ensure smooth operations. They enforce adherence to corporate policies, procedures, and internal controls, optimizing profitability and efficiency. Through active resource and cost management, the Branch Manager ensures the local business unit consistently achieves financial targets, including positive cash flow and booked margins. The Associate Branch Manager also owns dispute resolution, claims, and customer complaints, driving continuous improvement and ensuring optimal outcomes.</li>
<li>Hearts &amp; Minds Leadership: Partnering with the Regional Safety Director, the Associate Branch Manager fosters a culture of safety that prioritizes both regulatory compliance and internal safety standards. In partnership with local leadership, the team ensures a proactive approach to safety, responding to both positive and negative safety incidents and holding employees accountable for implementing corrective actions. Their efforts in promoting a "Hearts &amp; Minds" safety culture reduces risk and reinforces the company’s commitment to safety excellence.</li>
<li>Culture Stewardship: As the owner of the local culture, the Associate Branch Manager is dedicated to building and nurturing a dynamic, values-driven environment characterized by collaboration, trust, and innovation. As a steward of the company’s mission, vision, and values, they ensure that these principles are embedded in the daily operations of their team. The Associate Branch Manager partners with People &amp; Culture to implement programs designed to elevate employee engagement, professional development, job satisfaction, and long-term retention, creating a high-performing workforce that thrives on continuous improvement and shared success.</li>
</ul>
What You Need…
<ul>
<li>Bachelor’s Degree or equivalent.</li>
<li>8+ years of industry-specific experience.</li>
<li>Demonstrated ability to engage in effective collaboration and communication (both written and verbal).</li>
<li>Strong computer skills, including proficiency with Microsoft Office or Google Suite</li>
<li>Capacity to leverage interpersonal skills to develop and enhance business relationships. </li>
<li>Strong financial expertise in the areas of planning, gross profit redemption, overhead control, and ROI.</li>
<li>Must have a valid driver's license.</li>
<li>Must have a driving record compliant with the Company's policies and MVR requirements, and consent to ongoing driving record monitoring by the Company.</li>
<li>Ability to travel up to 30% of the time.</li>
</ul>
Preferred Qualifications:
<ul>
<li>Demonstrated knowledge of mechanical systems, in terms of design, installation, and commissioning.</li>
<li>Experience leading direct report and cross-functional teams.</li>
<li>Ability to translate company strategy into meaningful action.</li>
<li>Experience in customer-facing roles, preferably in a sales capacity.</li>
<li>Demonstrated success developing talent and high performing teams.</li>
<li>Prior management of operations and projects in construction or a similar industry.</li>
<li>Active champion for creating a safe work environment and culture.</li>
</ul>
Conduct Standards: 
<ul>
<li>Maintains appropriate Company confidentiality at all times. </li>
<li>Protects the assets of the Company and ethically upholds the Code of Conduct &amp; Ethics in all situations. </li>
<li>Cultivates and promotes the “Hearts &amp; Minds” safety culture. </li>
<li>Consistently exemplifies the Core Values of the Company (we CARE, we act with INTEGRITY, we are INNOVATIVE, and we are ACCOUNTABLE). </li>
</ul>
Work Environment: 
<ul>
<li>This position is required to execute job functions and responsibilities in both an office setting and jobsite setting.</li>
<li>In an office environment, this position routinely utilizes standard office equipment, such as computers, phones, copiers, and filing cabinets.</li>
<li>When traveling to a local job site, intermittent exposure to the conditions typically associated with a construction site may be experienced.</li>
</ul>
Physical Demands: 
<ul>
<li>In performing the duties of this job, the incumbent is regularly required to talk, hear, perform repetitive motion, and possess an appropriate degree of both visual acuity and manual dexterity.</li>
<li>This is considered a light work position, which means possible exertion of up to twenty (20) pounds of force occasionally, and/or up to ten (10) pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull, or otherwise move objects.</li>
</ul>
This job description is intended to describe the general nature of work being performed by the individual who assumes this role, not an exhaustive list of responsibilities. Duties, responsibilities, and activities may change at any time, with or without notice, as business needs dictate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. Limbach Facility Services LLC is an Equal Opportunity Employer.

Associate Branch Manager

<h3>Job Description</h3>
Job Description
Job Title: Executive Assistant
Department: Corporate
Direct Manager: Chief Executive Officer 
Office Location: Miami HQ
Essential Duties and Responsibilities
This incumbent is expected to be a creative problem solver for the CEO. S/he must be proactive, curious, and efficient to help the CEO optimize his time, create trust-based relationships within his network, and deliver high-quality work. You will interact with the Executive Team, board directors, investors, physicians/KOL and other internal/external colleagues.
Operational Efficiency
<ul>
<li>Project Management: Lead and coordinate major projects and initiatives, ensuring timely completion and alignment with business objectives.</li>
<li>Process Improvement: Identify opportunities for process improvements and operational efficiencies across the organization.</li>
<li>Problem-Solving: Act as a key problem-solver for complex issues, leveraging cross-functional teams to address challenges and implement solutions.</li>
<li>Team Coordination: Coordinate and manage the executive team’s activities, including agenda setting, meeting facilitation, and follow-up on action items.</li>
</ul>
Communication and Liaison
<ul>
<li>Internal Communication: Facilitate effective communication between the CEO and the executive team, as well as across the organization.</li>
<li>Reporting: Prepare comprehensive reports, presentations, and briefings for the CEO and the executive team.</li>
</ul>
This role involves organizing, strategically managing, and maintaining detailed and complex calendars, including preparation of research materials, meeting agendas, post-meeting action plans and other substantive work products related to company operations.
Under minimal supervision, you will be accountable to show initiative, follow-through on action items, secure data and information from employees and others to meet the timelines and expectations of project plans. You will alert the CEO when unexpected delays are anticipated and/or when obstacles arise. In most situations, you should obtain detailed information and present the causes and potential solutions at the time you surface issues.
Your responsibilities will include planning and coordinating client and internal meetings, conference calls, conferences, events, and lunches or dinners, as well as sending out reminders. You will also coordinate complex international and local travel arrangements, manage travel logistics, and accommodate individual preferences.
Additional duties include tracking and managing all incoming communications, responding to correspondence that does not require the CEO/CFO’s attention, and assuming responsibility for planning, organizing, and executing major projects with minimal guidance. 
Requirements (Relevant Education/ Languages, Skills)
<ul>
<li>An undergraduate degree is preferred, with at least 10 years supporting senior level executives or comparable experience.</li>
<li>Polished, professional maturity and previous corporate environment experience. Proven effectiveness in interactions and communications with senior level management. Excellent judgment and impeccable discretion; ability to maintain the highest level of confidentiality.</li>
<li>Outstanding administrative and organization skills; detail oriented; able to prioritize and multitask; strong ownership evident through responsibility and accountability for work; highly proactive mindset.</li>
<li>Excellent interpersonal skills; embodies a positive attitude; ability to build relationships within the company and key stakeholders.</li>
<li>Self-starter with a sense of ownership with the initiative to proactively identify and resolve issues and know when to seek clarification or assistance.</li>
<li>Excellent written and grammatical skills (i.e. for generating and editing memos and emails) and are proficient in MS Office (SharePoint, Office Teams, Microsoft Word, Excel, PowerPoint, and Outlook)</li>
<li>Competency with Concur/Expense Reporting software required.</li>
</ul>

<h3>Job Description</h3>
Job Description
A leading global law firm with strong San Francisco, CA roots is seeking a high-performing Executive Assistant to provide senior-level support to three corporate partners. This position is ideal for a proactive, detail-oriented professional with experience supporting senior law firm partners or C-suite executives. The role requires excellent judgment, strong client service skills, and the ability to thrive in a fast-paced environment.
Key Responsibilities
Administrative &amp; Team Support
<ul>
<li>Manage complex calendars and meeting schedules, resolve conflicts, and send reminders.</li>
<li>Provide comprehensive travel planning, including itineraries and timely expense reports.</li>
<li>Support document production, electronic filing, and ensure technology proficiency.</li>
<li>Coordinate with billing to edit pro formas and generate timely client bills.</li>
<li>Track and enter time entries with attention to client billing preferences.</li>
<li>Notarize documents as needed and provide back-up support to other team assistants.</li>
<li>Foster a collaborative working environment and improve team processes.</li>
</ul>
Business Development
<ul>
<li>Maintain and update CRM/IA database; research contacts and track business activity.</li>
<li>Support client engagement by scheduling calls, meetings, and assisting with small events and gift selection.</li>
<li>Prepare materials for pitches, meetings, and proposals; collaborate with the marketing team.</li>
<li>Build strong relationships with clients and their administrative contacts.</li>
</ul>
Candidate Qualifications
<ul>
<li>5+ years supporting senior-level law firm partners, practice heads, or C-suite executives.</li>
<li>Exceptional communication, organizational, and interpersonal skills.</li>
<li>Highly proficient in Microsoft Word, Excel, and PowerPoint.</li>
<li>Ability to anticipate needs, think ahead, and handle multiple high-priority tasks.</li>
<li>Demonstrated discretion in handling confidential information.</li>
<li>Proven ability to meet deadlines in a fast-paced, high-pressure environment.</li>
<li>Strong judgment and problem-solving skills.</li>
</ul>
Benefits
<ul>
<li>Competitive salary and comprehensive benefits package.</li>
<li>Opportunity to support top-tier legal professionals and work in a collaborative environment.</li>
<li>Access to professional development resources and firm-sponsored training.</li>
<li>Engage in high-impact client and business development initiatives.</li>
</ul>
Salary: $100,000 - $130,000
Reference: 147521

Executive Assistant | Business | 147521

<h3>Job Description</h3>
Job DescriptionDescription:
Sunflower Bank, N.A. is looking for a highly motivated individual to fill the position of a full-time Executive Assistant at our Dallas Preston location! The Executive Assistant provides high-level administrative and secretarial support for the Executive Management Team. This position handles highly confidential information and organizes/prioritizes corporate mail including incoming phone calls and e-mails, compiles and submits expense reports, provides calendar management, coordinates meetings and travel arrangements, and prepares reports and other correspondence as necessary. This position may assist with special projects and events, as well as establishing and maintaining files. The Executive Assistant will interact with all areas of the organization, as well as with senior executives of outside companies.
Primary Responsibilities
<ul>
<li>Compile and handle Expense Report-related duties for the Executive Team.</li>
<li>Review and approve invoices for assigned Meta Viewer staff.</li>
<li>Arrange and coordinate hotel reservations, meal planning, travel, and expenses for the Board of Directors, Management Committee Meeting attendees and other meetings, as necessary.</li>
<li>Prepare materials for the Executive Team for Board Meetings, Management Committee Meetings, Financial Review meetings and other meetings, as necessary.</li>
<li>Compose and prepare confidential correspondence, reports, and other documents as directed by Executive Management.</li>
<li>Complete regulatory filings for the Executive Team.</li>
</ul>
Education / Experience
<ul>
<li>Bachelor’s Degree, preferred.</li>
<li>5+ years of providing support to High-Level Executives, preferred.</li>
<li>Must possess proven ability to maintain confidentiality and be proactive in approach to duties.</li>
<li>Must possess excellent interpersonal skills, including the ability to interact with all levels and various departments throughout the Company.</li>
<li>Must be a self-starter able to work with or independent of others.</li>
<li>Must possess strong verbal and written communication skills along with the ability to meet deadlines.</li>
<li>Must be proficient in Microsoft Office Products and familiarity with BoardVantage and Open Voice a plus.</li>
<li>Work hours will vary.</li>
</ul>
Pay is dependent on knowledge, skills, abilities, experience, and location.
 
Sunflower Bank Benefits
Employees enjoy outstanding benefits, including:
<ul>
<li>401(k) Plan with 6% Match</li>
<li>Health/Dental/Vision Insurance</li>
<li>Company-paid Life Insurance</li>
<li>Tuition Reimbursement</li>
<li>Fitness Reimbursement</li>
<li>Paid Time Off</li>
<li>Volunteer Leave</li>
<li>Paid Holidays</li>
<li>Plus many more employee perks &amp; incentives!</li>
</ul>
People choose to “bank” with us, but for those we serve, we’re more than a bank. We strive to be the financial backbone of their lives and we know that starts with our team.
 
If you qualify, apply online at <a href="http://www.sunflowerbank.com/careers" target="_blank">www.sunflowerbank.com/careers</a>.
 
You’ve never worked anyplace like Sunflower Bank!
 
EOE/AA: Minorities/Females/Disabled/Vets
 
Open until filled; early application encouraged. This vacancy announcement may be used to fill similar positions within 90 days.
 
If you are a California resident, you may be entitled to certain rights regarding your personal information, which is information that identifies, relates to, or could reasonably be linked with a particular California resident or household. Additional information about our data collection practices and location specific notices is available on our privacy policy.
Requirements:

<h3>Job Description</h3>
Job DescriptionDescription:
We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative support to our executive leadership. The ideal candidate will thrive in a fast-paced environment and maintain a high level of confidentiality. The successful candidate will play a key role in ensuring smooth day-to-day operations at the executive level and be a vital liaison across departments, clients, and vendors. 
 
Heritage Auctions, headquartered in Dallas, Texas, with offices in New York, Chicago, Beverly Hills, London, Hong Kong, and other cities. For the past 47 years, Heritage Auctions has been the largest auction house founded in the U.S. and serves more than 50 different auction categories, including Coins, Sports, Comics, Historical, Jewelry, Fine &amp; Decorative Art, Wine, and many more. 
SUMMARY: This role will perform various executive and legal administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced corporate environment. 
 
BENEFITS:
<ul>
<li>Comprehensive Benefits Package: Medical, Dental, and Vision coverage</li>
<li>Paid Time Off (PTO)</li>
<li>401(k) Savings Plan</li>
<li>Daily Pay: Access your earned pay when you need it</li>
</ul>
LOCATION: Conveniently located south of Dallas/Fort Worth International Airport, at the NW corner of W. Airport Freeway (Hwy. 183) and Valley View Lane.
 
COMPENSATION: Commensurate with experience 
ESSENTIAL DUTIES AND RESPONSIBILITIES
<ul>
<li>Overseeing multiple projects concurrently and communicating important issues to our Executive members. </li>
<li>Handling numerous confidential matters, both professional and personal, with discretion and diplomacy. </li>
<li>Coordinating travel arrangements. </li>
<li>Maintaining an appointment schedule by planning and scheduling meetings and travel. </li>
<li>Interacting with high-level clients and vendors as needed. </li>
<li>Handle expense reporting and invoice processing</li>
<li>Serve as the first point of contact on behalf of the executive office for internal staff, clients, consignors, and stakeholders </li>
<li>Coordinate logistics for board meetings, leadership summits, VIP client events, and auction support</li>
<li>Support client relations by helping maintain CRM systems, tracking client activity, and preparing materials for meetings </li>
<li>Other duties may be assigned. </li>
</ul>
Requirements:
EXPERIENCE: 
<ul>
<li>7+ years administrative assistant experience; 4+ years of providing administrative support to C-level executives </li>
<li>Demonstrated problem-solving skills and independent decision-making in a high-pressure environment </li>
<li>Must have strong calendar management experience</li>
<li>Strong knowledge of reservation platforms </li>
<li>Ability to uphold a strict level of confidentiality </li>
<li>Extensive knowledge of Word, Excel, and Outlook </li>
<li>Ability to accurately type 70+ wpm. </li>
<li>Outstanding communication skills, both verbal and written </li>
<li>Extremely adept at interfacing with senior management and customers </li>
<li>Highly polished with impeccable interpersonal skills </li>
<li>Strong project management skills to take on various projects. </li>
<li>Prior employment experience must demonstrate job stability </li>
</ul>
Heritage Auctions welcomes and encourages applications from women, minorities, veterans, mature workers, and persons with disabilities. EOE

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
</ul>
 MODULE X SOLUTIONS is a rapidly growing modular manufacturing business that serves marquee corporate and government customers in renewable energy, network infrastructure, battery storage, telecommunications, petrochemical, utility, transportation, and other verticals. We design, engineer, and manufacture products to our customers specifications. We are a proud Shreveport-based company working to support our employees and our community. Check us out at <a href="http://www.ModuleXSolutions.com" target="_blank">www.ModuleXSolutions.com</a>, and we hope you will consider applying to build your career and future at MXS! JOB SUMMARY: This is a part time positions. Hours are 9am-1pm. We are seeking a reliable, organized, and tech-savvy Part-Time Executive Assistant to provide administrative support to members of our C-Suite. Responsibilities include managing calendars, coordinating travel and meetings, and preparing presentations and written communications. This role also involves handling all meal orders for production teams, departments, and client meetings, as well as assisting with general office support and other administrative tasks as needed. ESSENTIAL JOB DUTIES AND RESPONSIBILITIES: Manage and coordinate calendars, appointments, and travel arrangements for the CEO, CFO, and VP of Business Development Order and manage logistics for company meals (production team, client meetings, department events, etc.) Draft, edit, and format professional correspondence, letters, PowerPoint presentations, and excel spreadsheets Provide general administrative support across departments as assigned Assist in preparing materials for meetings, including agendas, reports, and presentations Support internal and external communications with a high degree of professionalism Help maintain an organized, efficient, and polished office environment Proactively identify and address administrative needs without prompting QUALIFICATIONS: Strong written and verbal communication Organized, detail-oriented, and dependable Tech-savvy and quick to learn new tools Maintains confidentiality and professionalism Self-motivated, with a team-first mindset Professional demeanor and strong people skills Work Experience: 3+ years in an administrative or executive assistant role Experience supporting senior leadership or C-suite executives Familiarity with managing travel, scheduling, and meeting logistics Background in preparing business correspondence and presentation materials Previous involvement in office coordination or cross-departmental support Experience in fast-paced, dynamic work environments Education: High school diploma or equivalent required. Associate or bachelors degree in business, communications, or a related field is a plus. WORK ENVIRONMENT: While performing the duties of this job, the employee sometimes works near moving mechanical parts and is occasionally exposed to excessive noise, extreme heat, extreme cold, and heights. When participating in activities on the shop floor, the noise level in the work environment is typical for a fabrication shop and ear plugs may be used as necessary.

Executive Administrative Assistant

<h3>Job Description</h3>
Job DescriptionFull-time Executive Assistant Top Innovative Automotive Manufacturing Company About Us 
At our cutting-edge automotive manufacturing company, we are revolutionizing the way vehicles are designed, produced, and experienced. With a focus on innovation, sustainability, and advanced technology, we are shaping the future of transportation. We are seeking a highly skilled and motivated Executive Assistant to join our dynamic team and support our senior leadership in driving our company's success.
 Job Overview 
We are looking for an exceptional Executive Assistant to provide comprehensive administrative support to our C-suite executives. The ideal candidate will be a proactive problem-solver with excellent organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. This role requires a deep understanding of the automotive manufacturing industry, strong communication skills, and the ability to handle confidential information with discretion.
 Key Responsibilities 
<ul>
<li>Schedule Management:
<ul>
<li>Manage complex calendars for multiple executives, including scheduling meetings, appointments, and travel arrangements</li>
<li>Coordinate and organize internal and external meetings, including preparation of agendas, materials, and follow-up actions</li>
<li>Prioritize and manage conflicting schedule demands</li>
<li>Ensure executives are well-prepared for all engagements by providing necessary information and materials in advance</li>
</ul>
</li>
<li>Administrative Support:
<ul>
<li>Manage incoming and outgoing correspondence, including emails, phone calls, and mail</li>
<li>Draft, proofread, and edit various documents, including reports, presentations, and memos</li>
<li>Maintain organized and efficient filing systems, both digital and physical</li>
<li>Coordinate travel arrangements, including flights, accommodations, and itineraries</li>
<li>Process expense reports and handle reimbursements</li>
<li>Manage office supplies and equipment for the executive team</li>
</ul>
</li>
<li>Manufacturing Industry Support:
<ul>
<li>Assist in coordinating factory visits and tours for executives and VIP guests</li>
<li>Liaise with various departments to gather and compile production reports, quality metrics, and other relevant data for executive review</li>
<li>Help organize and coordinate executive participation in industry events, trade shows, and conferences</li>
<li>Stay informed about industry trends, competitor activities, and market developments to provide relevant updates to executives</li>
</ul>
</li>
<li>Project Management:
<ul>
<li>Assist in managing special projects and initiatives as assigned by executives</li>
<li>Track project milestones, deadlines, and deliverables</li>
<li>Coordinate cross-functional teams and facilitate communication between departments</li>
<li>Prepare and distribute project status reports and updates</li>
</ul>
</li>
<li>Meeting and Event Coordination:
<ul>
<li>Plan and execute executive-level meetings, including board meetings, leadership retreats, and strategic planning sessions</li>
<li>Coordinate logistics for company-wide events, product launches, and client presentations</li>
<li>Manage guest lists, invitations, and RSVPs for corporate events</li>
<li>Arrange catering, audiovisual equipment, and other necessary resources for meetings and events</li>
</ul>
</li>
<li>Communication and Liaison:
<ul>
<li>Act as a liaison between executives</li>
</ul>
</li>
</ul>

Executive Assistant (Top Innovative Automotive Manufacturing Company)!!!

<h3>Job Description</h3>
Job Description

Company Description:&nbsp;
Founded in 2007, Club Pilates is the nation’s largest and fastest-growing Pilates franchise with locations in 33 states and 2 countries. Class formats target a wide range of clients’ needs from young to more senior and beginner to advanced. Club Pilates is the first company to create a 500-hour Teacher Training Program designed to thoroughly and safely teach group Pilates apparatus classes along with TRX, Triggerpoint, and Barre. Club Pilates has already sold more than 850 territories throughout the United States and Canada. It’s over 2,200 instructors provide a current annual rate of over 17 million workouts to tens of thousands of members. Club Pilates has been recognized in Inc Magazine's Inc. 500 and Inc. 5000 List three years in a row as well as Entrepreneur Magazine's Franchise 500 three years in a row. For more information, visit <a href="http://www.clubpilates.com.&amp;nbsp" target="_blank">http://www.clubpilates.com.&amp;nbsp</a>;
Job Description:&nbsp;
The primary role of the Executive Assistant is to ensure organizational effectiveness by providing leadership for the organization’s operations and platform management functions. The Executive Assistant focuses on improving operational systems, processes, and policies in support of the organization’s mission – specifically, information flow and management, business process, and organizational planning. The Executive Assistant works with the corporate team to manage and increase the effectiveness and efficiency across the System through process and system improvements, as well as coordination and communication between corporate and the franchise System.&nbsp;
Responsibilities:
<ul>
<li>
Manage and Oversee our Database Administrator and their daily tasks
</li>
<li>
Help departments and the team reach maximum communication efficiency&nbsp;
</li>
<li>
Manage our monthly calendars/ training dates
</li>
<li>
Work collaboratively with our System platforms&nbsp;
</li>
<li>
Manage/ approve CC transactions&nbsp;
</li>
<li>
A POC for Franchise Partners&nbsp;
</li>
<li>
Manage platforms: ZOHO, Nexonia, Wisetail, Gmail Gsuite&nbsp;&nbsp;
</li>
<li>
Event management - Confirmation Days, Franchise &amp;&nbsp;General Manager Training, Convention, etc&nbsp;
</li>
<li>
Manage President’s calendar/ schedule
</li>
<li>
Organize monthly President’s call deck&nbsp;
</li>
</ul>
 &nbsp;
Requirements:
<ul>
<li>
Preferred experience in Operations
</li>
<li>
Exceptional communication and influence skills
</li>
<li>
Critical thinking/problem-solving skills
</li>
<li>
Process and System mindset
</li>
<li>
Highly collaborative with all departments and able to manage a team member
</li>
</ul>

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