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<h3>Job Description</h3>
Job Description3 YEARS OF EXPERIENCE IS A MUST! We are looking for a dedicated office manager to act as the liaison between our company and our customers. The responsibilities include ensuring the customer's needs are filled, coordinating transactions between the company and the customer, calling dealerships and car part companies, entering customers in the system for appointments, taking payments, keeping in contact with customers, performing other tasks as assigned. Must be able to multi task, this is a VERY high paced environment, at times you will be in and out of the office; in the shop in the lot, filing paperwork. Must be familiar with word documents, network sharing and more. Must complete training. Attention to detail and great communication is a MUST! This is an auto repair shop and candidate must have basic knowledge about cars. Car enthusiast is a plus. Positive attitude is a must with staff and customers alike. Must pass drug-test and background check. 
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>IRA</li>
<li>Vision insurance</li>
<li>Life insurance</li>
<li>Retirement plan</li>
<li>Employee discount</li>
<li>Paid Vacation</li>
<li>Paid holidays</li>
</ul>
Waiting period applies. 
<ul>
<li>Monday to Friday</li>
</ul>
Benefits 
<ul>
<li>Health insurance</li>
<li>Dental insurance</li>
<li>Vision insurance</li>
<li>Life insurance</li>
<li>Retirement plan</li>
<li>Employee discount</li>
<li>Bonus pay</li>
<li>Tips</li>
</ul>

Office Manager

<h3>Job Description</h3>
Job DescriptionFull job description
Job Summary We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will possess strong leadership skills and have a background in automotive dealership office management, with experience in various administrative functions. This role requires excellent communication and organizational skills, as well as the ability to manage multiple tasks efficiently. The Office Manager will be responsible for ensuring a smooth workflow, supporting staff, and maintaining a productive work environment.
Duties
<ul>
<li>Oversee daily office operations and ensure efficient workflow</li>
<li>Manage schedules and calendars for team members</li>
<li>Prepare monthly financial statement</li>
<li>Supervise administrative staff and provide training &amp; development support</li>
<li>Handle vendor management and maintain relationships with service providers</li>
<li>Assist in budgeting and bookkeeping tasks to ensure financial accuracy</li>
<li>Maintain filing systems and ensure proper documentation of office activities</li>
<li>Provide front desk support, including handling and greeting visitors</li>
<li>Ensure compliance with office policies and procedures while fostering a positive work environment</li>
</ul>
Qualifications
<ul>
<li>Proven experience in office management or similar administrative roles</li>
<li>Strong supervisory experience with the ability to lead a team effectively</li>
<li>Excellent communication skills, both verbal and written</li>
<li>Exceptional organizational skills with attention to detail</li>
<li>Experience in automotive office management is a plus</li>
<li>Familiarity with schedule management, clerical duties, and filing systems</li>
<li>Ability to manage multiple priorities in a fast-paced environment</li>
<li>Strong phone etiquette and customer service skills</li>
</ul>
We invite qualified candidates who are enthusiastic about contributing to our team to apply for this rewarding opportunity.
Benefits:
<ul>
<li>401(k)</li>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Employee discount</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Vision insurance</li>
</ul>

<h3>Job Description</h3>
Job Description
Tesoro Technology is a high-end Engineering firm seeking an experienced Office Manager for their Roanoke, VA, location. The ideal candidate will have at least 2 years of experience in office management, preferably in a professional office environment with approximately 30 employees. They should also have experience with day-to-day operations. This is a high-visibility role that involves working closely with executives and senior-level engineers. The position is available as a contract-to-hire opportunity or can be a direct hire for the right candidate.
Details
<ul>
<li>30+ Person Office</li>
<li>Monday - Friday 8 a.m.–5 p.m.</li>
<li>Targeting Salary Requirements: $18 - $22</li>
</ul>
Summary:
The office manager will be responsible for providing oversight to the local office's day-to-day administrative operations. The manager will facilitate and deliver a range of administrative services, ensuring the office operates efficiently and productively.
Job Duties:
<ul>
<li>Prepare, monitor, and manage variable expense budgets for the office (ex, office supplies, employee relations)</li>
<li>Disperse information and updates to local staff at monthly town hall meetings.</li>
<li>Manage the activities, performance, and training of local administrative staff that are not managed through a division. Coordinate candidate interview visits on behalf of PMs and HR.</li>
<li>Oversee the accommodations for office visitors (employees, clients, vendors, etc.)</li>
<li>Work with corporate HR, IT, and others to offer a seamless onboarding experience for all new hires and promotions within the office</li>
<li>Solicit, select, and manage office vendors and suppliers</li>
<li>Prepare reports, invoices, letters, financial statements, and other documents, as needed</li>
<li>Work with local leadership to help coordinate internal meetings and meetings with clients</li>
<li>Responsible for event coordination within the office.</li>
<li>Provide expert subject matter assistance to all staff on the company ERP system (Deltek Vision / Vantagepoint)</li>
<li>Assist PMs with RFPs and project submittals, as needed</li>
<li>Engage Corporate Service leadership for support in meeting office objectives</li>
<li>Facilitate IT services for the office (liaison to the IT infrastructure team)</li>
<li>Handle confidential and non-routine information as needed</li>
<li>Ensure the office is represented within Westwood's Safety and Health &amp; Wellness groups</li>
<li>Manage the office “Giving Back” budget and activities</li>
<li>Monitor office space and seating status</li>
<li>Other duties as assigned</li>
</ul>
Qualifications:
<ul>
<li>A two-year degree and 5+ years of experience are preferred.</li>
<li>Proficient with Microsoft Office Suite, ERP systems, and company intranet</li>
<li>Effective written and verbal communication is necessary.</li>
<li>Ability to utilize critical thinking and judgment to resolve problems and issues independently.</li>
<li>Ability to multitask, work under pressure, and meet deadlines.</li>
<li>Good Organizational Skills</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title: Front Desk Office Manager
Company: Vyfy Wellness Club Location: 106 Watterson Trail, Middletown Ky 40243 Employment Type: Full-Time, Monday-Friday with Weekend Flexibility
 
About Us:
 
Vyfy Wellness Club, a division of MagnaWave Inc., is a leader in the wellness industry, and has been voted the best place to work for two consecutive years. We are dedicated to promoting health and wellness through innovative services and products. Our team thrives on a culture of passion, growth, and commitment to excellence. We offer comprehensive health insurance, 401k benefits, quarterly bonuses, and paid vacation to our valued team members.
 
Job Overview:
 
We are seeking a motivated, self-starting Front Desk Office Manager to join our dynamic team in a full-time role. As the first point of contact for our clients, you will play a crucial role in ensuring a welcoming and efficient experience. You will be responsible for managing the front desk operations, coordinating schedules, and ensuring our wellness staff stays on track. Your role will include upselling wellness products, managing customer check-ins and check-outs, and providing exceptional follow-up before and after appointments.
 
Key Responsibilities:
<ul>
<li>Greet and assist clients with a warm and professional demeanor, ensuring a positive first impression.</li>
<li>Manage the check-in and check-out process efficiently, ensuring a smooth experience for all clients.</li>
<li>Coordinate and oversee the wellness staff's schedule to maintain operational efficiency.</li>
<li>Upsell wellness products and services to clients, providing them with tailored recommendations.</li>
<li>Follow up with clients before and after appointments to ensure satisfaction and encourage repeat business.</li>
<li>Maintain accurate records in customer management software, with a preference for experience using Vagaro.</li>
<li>Provide administrative support, including handling phone calls, emails, and other inquiries.</li>
<li>Ensure the front desk area is tidy, organized, and well-stocked with necessary supplies.</li>
<li>Work closely with the management team to implement and improve office procedures.</li>
<li>Exhibit flexibility with scheduling, being available for early mornings, day shifts, and occasional weekends.</li>
</ul>
 
Qualifications:
<ul>
<li>Proven experience in a front desk or office management role, preferably in the wellness or healthcare industry.</li>
<li>Strong organizational skills with a keen attention to detail.</li>
<li>Excellent communication and interpersonal skills, with a friendly and outgoing, and positive personality.</li>
<li>Proficiency in customer management software; experience with Vagaro is a plus.</li>
<li>Ability to multitask and prioritize tasks in a fast-paced environment.</li>
<li>Passion for health and wellness with a desire for long-term employment in the field.</li>
<li>Flexibility to work early mornings, day shifts, and occasional weekends as needed.</li>
</ul>
 
Benefits:
<ul>
<li>Comprehensive health insurance coverage.</li>
<li>401k with company matching.</li>
<li>Quarterly performance bonuses.</li>
<li>Paid vacation and personal time.</li>
<li>Opportunity for growth within the company.</li>
<li>A supportive and positive work environment focused on employee well-being.</li>
</ul>
 
Due to the volume of applications/resumes received, PLEASE NO PHONE CALLS. A recruiter will contact you via email if you are selected for an interview.

<h3>Job Description</h3>
Job DescriptionDescription:About the Company
At Ponderosa Solutions, we believe that an empowered network makes a greater impact. Our purpose — creating space for unlimited opportunity — drives us to connect people, products, and industries through innovative bulk product transfer solutions. When you join our team, you’re not just starting a job — you’re building a career where your growth fuels progress and your impact moves industries forward. Learn more at <a href="http://www.theponderosasolution.com" target="_blank">www.theponderosasolution.com</a>.
Position Summary
The Office Manager is responsible for providing comprehensive administrative support to ensure efficient daily operations. This position manages key functions across human resources, onboarding, equipment tracking, and recordkeeping. The role will own the company’s HR system, coordinate onboarding processes, maintain employee personnel files, and assist with benefit administration. Additionally, this position supports asset management and compliance documentation related to employee training and certifications.
Roles and Responsibilities
· Administer the company’s HR information system (HRIS), including setup of new hires, changes, and terminations.
· Manage the employee lifecycle within the HR system to ensure data accuracy and compliance.
· Generate and distribute HR and management reports as needed.
· Coordinate new hire onboarding, ensuring completion of required forms, training, and system access.
· Assist employees with benefit enrollment, questions, and ongoing benefit administration.
· Maintain accurate and confidential employee personnel files and training records.
· Track and manage documentation for EHS training and job function-specific training.
· Maintain and update equipment and asset tracking records, including insurance and tag renewals.
· Provide administrative support for leadership and cross-functional teams.
· Assist with recordkeeping and document control to ensure readiness for audits and inspections.
· Support general office operations, communications, and process improvements as assigned.
· Other duties as assigned. 
Requirements:Minimum Qualifications
· 3+ years of administrative, HR, or office management experience.
· Strong working knowledge of HR systems, employee recordkeeping, and onboarding processes.
· Excellent communication, organization, and time-management skills.
· High level of confidentiality, accuracy, and attention to detail.
· Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint).
Preferred Qualifications
· Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field.
· Experience with benefits administration and HRIS management.
· Familiarity with asset tracking or compliance documentation.
Core Competencies
· Collaborates – Works effectively with others to achieve goals.
· Customer Focus – Anticipates and meets internal and external customer needs.
· Ensures Accountability – Takes ownership of responsibilities and commitments.
· Drives Results – Consistently achieves desired outcomes and supports operational goals.
· Instills Trust – Maintains confidentiality and acts with integrity in all interactions.
· Manages Complexity – Handles multiple priorities while maintaining accuracy and focus.
· Plans and Aligns – Organizes work to meet deadlines and business objectives.

<h3>Job Description</h3>
Job Description
At Senior Helpers of Greater Milwaukee, we provide care and comfort at home to seniors. Each of us is a caregiver at heart. Every team member contributes to our mission of providing exceptional in-home care every day. Senior Helpers is proud to be the first national in-home care provider to receive certification as a Great Place to work.
We are expanding in the Greater Milwaukee market and seeking an experienced and professional Office Manager/Home Health Administrator to join our team. We are in need of a highly motivated individual who is determined and able to exceed expectations with the utmost compassion and integrity. We offer a great teamwork environment and growth potential. Your contributions will truly make a difference in people’s lives.&nbsp;
Primary Responsibilities (including, but not limited to): 
<ul>
<li>Manage the daily operations of the office, ensuring that a professional workplace is maintained.</li>
<li>Assist with answering telephone calls, providing information to potential clients and solving problems for current clients.</li>
<li>Schedule and coordinate caregiver staff based on assessment and care plan information for clients.</li>
<li>Complete the company schedule for the next business day/weekend before leaving at the end of each day.</li>
<li>Quickly and appropriately respond to situations where scheduling conflicts, emergencies and/or “call outs” arise.</li>
<li>Reconcile check-in/check-out visits and prepare payroll report for processing according to the schedule.</li>
<li>Maintain and update database of employee information (ID and personal auto insurance requirements).</li>
<li>Recruit, hire, and assist in the on&nbsp;boarding process of caregivers.</li>
<li>Locate new sources of qualified employees. Attends job fairs and other events, as necessary.</li>
<li>Assist with creating a caregiver and client appreciation and referral programs.</li>
<li>Ensure that client invoices are completed accurately, timely and according to company policy.</li>
<li>Create client welcome packets, prospective client packets, new hire packets, employee handbooks.</li>
<li>Foster effective communication with clients, families, caregivers, and other stakeholders.</li>
<li>Track, input, and analyze performance data for the office and develop reports as requested. Proactively identify, communicate, and implement areas of potential improvement.</li>
<li>Answer and screen incoming phone calls professionally and courteously.</li>
<li>This position includes an on-call component for after-hours phone support as needed and requested.</li>
<li>Perform on call duties as assigned. Perform other administrative and office tasks, as requested.</li>
</ul>
Qualifications:
<ul>
<li>Previous Office Management experience strongly recommended.</li>
<li>Must help with recruiting and HR on-boarding activities in healthcare services</li>
<li>This is a salaried job. office hours usually 8:30 am to 5:00 pm. Additional hours, including evenings and weekends may be required based on business needs and operational demands.&nbsp;</li>
<li>Excellent organizational skills, attention to detail, and the ability to prioritize in a changing and fast-paced environment.</li>
<li>Ability to maintain confidentiality with sound decision-making skills based on company policies and philosophy.</li>
<li>Experience/interest in social media advertising/posting is a plus!</li>
<li>Professional and courteous in tone and information delivery.</li>
<li>Ability to proactively prevent issues and suggest/implement office improvements.</li>
<li>Proficiency in Microsoft Word, Excel, Internet, and Outlook with the ability to learn other software programs quickly.</li>
<li>Exceptional verbal and written communication skills.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
We Offer:
<ul>
<li>Salary starting at 50,000$ /year, based on applicable skills and experience</li>
<li>Bonus opportunities</li>
<li>Paid time off and holiday pay</li>
<li>A rewarding career opportunity where you can make a meaningful impact on the lives of seniors with personal growth and development.</li>
</ul>
Ready To Join Our Team?
If you are a highly motivated and compassionate individual, we encourage you to apply today! Please submit your resume and cover letter to <a href="mailto:mpathak@seniorhelpers.com" target="_blank">mpathak@seniorhelpers.com</a>. We look forward to hearing from you soon!
About Senior Helpers:
Senior Helpers through its franchisees, is the nation's premier provider of in-home senior services ranging from specialized care for those with diseases, such as dementia, Alzheimer's and Parkinson's, to personal and companion care to help individuals looking for a little assistance with daily activities. Senior Helpers' culture is based on strong core values, recognition of achievements and respect. Senior Helpers of Greater Milwaukee is independently owned and operated.
We are an equal opportunity employer and prohibit discrimination/harassment on the basis of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status or any other characteristic protected by federal, state or local laws.&nbsp; We are a Drug-Free Workplace.
IND801

<h3>Job Description</h3>
Job Description
Climate Guys is a family-owned business providing services to the Western Michigan area since 2010. We are seeking an Office Manager to join our team. Do you have a strong passion for our industry? Will you do whatever it takes to achieve complete client satisfaction? Do you want to work for a company where the sky's the limit and you're treated like family? Apply today!
 
Position Summary: Our team is growing, and we are looking for a customer focused individual to supervise and guide our office processes, including all service and install jobs, while also spending a significant portion of their time directly assisting customers via phone support. This hybrid role combines leadership and hands-on customer service, ensuring the team meets performance goals, resolves issues efficiently, and maintains high levels of customer satisfaction. Handling Accounts Payable/Receivables, Weekly Payroll, and Human Resource activities.
 
Benefits of joining the Climate Guys:
<ul>
<li>Competitive Pay</li>
<li>Paid holidays, insurance, vacation, sick time, and productivity bonuses</li>
<li>Steady Work &amp; Growth Opportunities</li>
<li>Supportive Team &amp; Positive Work Environment</li>
</ul>
 
Salary Range: $60-75k
 
Benefits: Medical, Dental, Vision, Paid Time Off, Holiday Pay, 40 hours Sick Leave annually, Retirement plan with company match, and more
 
Hours: Monday - Friday 8am - 5pm
 
Required Qualifications:
<ul>
<li>Strong customer service and/or scheduling background</li>
<li>Prior supervisory experience</li>
<li>Experience with QuickBooks - A/P and A/R</li>
<li>Weekly Payroll</li>
<li>Experience with Service Titan - preferred</li>
<li>Human Resources Experience</li>
<li>Advanced customer service skills</li>
<li>Ability to multitask proficiently</li>
<li>Well organized and acutely detail oriented</li>
<li>Excellent phone presence and communication skills</li>
<li>Must be able to make quick judgement calls regarding the best plan of action</li>
<li>Proofreading and preparing estimates and invoices for processing</li>
<li>Accounting software experience preferred</li>
<li>Geographical knowledge of the greater Holland/Zeeland area</li>
<li>Advanced level skills with Microsoft Office software</li>
<li>High school diploma or general education degree (GED)</li>
<li>Advanced level knowledge of software technologies</li>
<li>Prior experience in HVAC, plumbing or electrical preferred</li>
</ul>
 
**NO PHONE CALLS OR IN OFFICE INQUIRIES ABOUT THIS POSITION. ALL CANDIDATES MUST APPLY ONLINE

<h3>Job Description</h3>
Job Description
As Office Manager, you will be responsible for ensuring smooth day-to-day operations, supervising administrative support staff, and maintaining an organized and professional workplace. You’ll be the go-to person for coordinating office logistics, improving workflows, and ensuring the team has the resources and structure needed to succeed.&nbsp;
 
The office manager will need to have prior experience as a paralegal/legal assistant and should feel comfortable jumping in and covering for paralegals when they are out of office.&nbsp;
 
 
•This position is based in New York City and will manage the Northeast Region Offices (Connecticut, Massachusetts, New Jersey, New York, and Philadelphia)
•Reports directly to and supports Senior Director of Administrative &amp; Legal Services, Northeast Regional Managing Partner, and Office Managing Partners
•Oversees support staff located in the Northeast Regional Offices
•Oversees and assists with day-to-day operations in Northeast Regional Offices
•Assists with implementing new policies and procedures in the Northeast Regional Offices
•Assists with onboarding of all team members in the Northeast Regional Offices
•Assists with hiring of support staff for the Northeast Regional Offices
•Assists with training of support staff for the Northeast Regional Offices
•Assists with coverage of assignments as needed by the legal teams, which includes but is not limited to the filing of legal documents with the courts or formatting documents to send out
•Attends meetings regularly with Senior Director of Administrative &amp; Legal Services and Northeast Regional Office Managing Partners
•Plans and coordinates events for Northeast Regional Offices
•Assists with facility management for the Northeast Regional Offices
•Assists with office moves for the Northeast Regional Offices
 
• Minimum of 5 years of experience in office management or a similar administrative role. • Prior experience as a paralegal or legal assistant is required. • Strong organizational and multitasking skills with the ability to manage multiple offices and teams. • Proficiency in administrative tasks, including accounts payable and ordering office supplies. • Excellent communication and interpersonal abilities to collaborate with diverse teams and leadership. • Familiarity with legal procedures and document management. • Experience planning events and coordinating logistics for office operations. • Ability to adapt to changing priorities and provide effective solutions in a fast-paced environment.

<h3>Job Description</h3>
Job Description
Salary : $55,000/year At Pace we transform girls’ lives through academic and counseling programs based on a gender-responsive, strength-based and trauma informed framework. Team members create a safe place for girls to learn, process, heal and begin again. The Office Manager is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency. The Office Manager is responsible for providing office management services to Pace Center for Girls, Inc.
Qualifications and Education Requirements 
Required
<ul>
<li>· Associates Degree</li>
<li>· Minimum 3 years of experience in Office Administration.</li>
<li>· In depth knowledge of office machines including copier, mail machines, fax, etc.</li>
<li>· Proficient in the use of Microsoft Office components with detail knowledge of Excel and Word.</li>
<li>· Advanced analytical and critical thinking skills; strong written, oral, and interpersonal communication skills with ability to work effectively with a wide range of management, staff, and external vendors; strong computer and internet research skills.</li>
</ul>
Preferred
<ul>
<li>· Degree in Administration</li>
</ul>
Roles and Responsibilities
<ul>
<li>· Maintain Office Efficiency</li>
<li>· Manages the reception area to receive guest and visitors, ensure effective telephone and mail communications both internally and externally and to maintain a professional image.</li>
<li>· Organize and maintains all aspects of the office common area including furniture and equipment as well as housekeeping of the facility.</li>
<li>· Coordinate the purchase of office supplies, office equipment for staff in accordance with Pace purchasing policies.</li>
<li>· Manages maintenance of office equipment including but not limited to the copier, mail machine, etc.</li>
<li>· Provide data entry for procurement officer and program services as needed.</li>
</ul>
Maintain Office Records
<ul>
<li>• Assist with defining procedures for record retention.</li>
<li>• Coordinate and maintain record storage.</li>
<li>• Ensure protection and security of all on-site files, records, and storage devices.</li>
<li>• Ensure effective transfer of all files and records to off-site storage according to Pace record retention policy.</li>
<li>• Transfer and dispose records according to retention schedules and policies</li>
</ul>
Compliance Operation
<ul>
<li>• Assist with documentation and tracking.</li>
<li>• Assist with invoicing tracking.</li>
<li>• Assist with contract database.</li>
</ul>
Other
<ul>
<li>• Must adhere to the Pace Center for Girls Values and Guiding Principles and upholds the ethical standards of the Agency</li>
<li>• Follows mission, values and principles, policies and procedures of the Pace Center for Girls</li>
<li>• Availability to work evenings and weekends as required to fulfill workload requirements</li>
<li>• Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: Commensurate with experience 
OFFICE MANAGER 
 
Demeter Millwork is a premier custom architectural millwork and fabrication company known for delivering exceptional craftsmanship and precision in every project. Founded in 2010, we specialize in high-end commercial, institutional, and residential interiors, producing custom casework, paneling, fixtures, and architectural elements that meet the highest standards of quality and design. 
 
Our success is built on a culture of collaboration, accountability, and pride in our work from design to installation.
We are embarking on our most ambitious endeavor yet, the construction of a new 55,000 SF production facility located in Woodridge, IL featuring the latest in production technology. Please visit our website for additional information <a href="http://www.demetermillwork.com" target="_blank">www.demetermillwork.com</a>
 
Position Overview
The Office Manager will serve as the central hub of administrative and operational support within the organization. This role requires a proactive, detail-oriented professional who understands the dynamics of a fast-paced construction and manufacturing environment. The ideal candidate will have experience in financial administration, HR coordination, and process management ideally within a construction, fabrication, or design/build business. This position will be in in office, located in our Woodridge Facility.
Key Responsibilities
Administrative &amp; Operational Management
<ul>
<li>Oversee all front-office operations, including communications, scheduling, document management, mailing/shipping, and supplies</li>
</ul>
<ul>
<li>Maintain company records, contracts, and compliance documentation</li>
</ul>
<ul>
<li>Manage relationships with office vendors, service providers, and subcontractors</li>
</ul>
<ul>
<li>Create and maintain company asset management database</li>
</ul>
<ul>
<li>Create/organize, and maintain company electronic filing system through SharePoint</li>
</ul>
<ul>
<li>Support project managers and estimators with documentation, proposals, and invoicing</li>
</ul>
<ul>
<li>Other projects as needed</li>
</ul>
Financial Administration
<ul>
<li>Coordinate with accounting to manage accounts payable and receivable.</li>
</ul>
<ul>
<li>Prepare purchase orders, expense reports, and credit card reconciliations.</li>
</ul>
<ul>
<li>Assist in budget tracking and monthly financial reporting as needed by Ownership and accounting</li>
</ul>
<ul>
<li>Work with accounting on payroll, benefits, and tax documentation.</li>
</ul>
<ul>
<li>Provide backup for accounting functions, as necessary</li>
</ul>
Human Resources &amp; Compliance
<ul>
<li>Manage onboarding/offboarding of employees</li>
</ul>
<ul>
<li>Update and maintain company HR platform</li>
</ul>
<ul>
<li>Maintain personnel files, certifications, and safety training records.</li>
</ul>
<ul>
<li>Administer employee benefits and assist with HR policy implementation</li>
</ul>
<ul>
<li>Assist with annual Open Enrollment census, documentation, and implementation</li>
</ul>
<ul>
<li>Support leadership with recruiting and performance review logistics</li>
</ul>
Process Improvement &amp; Systems
<ul>
<li>Streamline, define, and document administrative processes and improve internal communication systems</li>
</ul>
<ul>
<li>Maintain ERP/project management software (Innergy)</li>
</ul>
<ul>
<li>Support leadership in developing standard operating procedures across departments</li>
</ul>
Qualifications
<ul>
<li>Minimum 5 years of office management experience, ideally in construction, millwork, or manufacturing</li>
</ul>
<ul>
<li>Notary License preferred, or ability to obtain an Notary License.</li>
</ul>
<ul>
<li>Strong understanding of project-based accounting and job costing</li>
</ul>
<ul>
<li>Proficient in QuickBooks and Microsoft Office (especially Excel)</li>
</ul>
<ul>
<li>Experience with ERP software preferred</li>
</ul>
<ul>
<li>Excellent written and verbal communication skills</li>
</ul>
<ul>
<li>Strong organizational and multitasking abilities with attention to detail</li>
</ul>
<ul>
<li>Ability to maintain confidentiality and handle sensitive information</li>
</ul>
 
Why work with us?
<ul>
<li>Fast growing, progressive work environment</li>
</ul>
<ul>
<li>Salary plus bonus opportunity</li>
</ul>
<ul>
<li>Comprehensive benefits package</li>
</ul>

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