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<h3>Job Description</h3>
Job DescriptionSalary: $50k-$55k Yearly DOE 
Van Der Hout LLP is a nationally renowned, full-service immigration and nationality law firm located in the heart of Union Square. The firm was founded in 1980, and it now has 35 staff (attorneys, paralegal and admin support). It represents clients in a wide range of immigration matters. 
 
We have an opening for a full-time entry level administrative assistant. This position is in-person, and will be responsible for scanning documents, creating e-files in our network drive, with detailed attention required as to naming, saving and preserving confidentiality, and providing reception support. Additional firm-wide administrative tasks to be assigned as needed. Some client contact is likely, for which ability to communicate verbally in English and Spanish is required.
 
Duties and Responsibilities:
<ul>
<li> Scanning documents and files</li>
<li> Creating e-files in our network drive</li>
<li> Telephone support</li>
<li> Case-noting</li>
<li> Data entry</li>
<li>Billing support</li>
<li> Clerical duties</li>
</ul>
 
Qualifications:
<ul>
<li>High school diploma</li>
<li>1-year of administrative experience and/or customer service experience </li>
<li> Strong organizational and project management skills</li>
<li> Positive attitude and attention to detail</li>
<li> Punctual and reliable</li>
<li> Competent use of Adobe Acrobat, Windows, Outlook, MS Word, and Excel</li>
<li> Interest in human rights and immigration matters a plus</li>
<li> Bilingual (English/Spanish) required</li>
</ul>
 Benefits:
<ul>
<li> Paid Time Off/ Paid Holidays</li>
<li> Medical, Dental, and Vision (100% coverage)</li>
<li> 401K Eligibility </li>
<li> Gym/wellness Reimbursement</li>
<li> Flexible Spending Account (FSA)</li>
</ul>
 
**Fluency in Spanish is required for this position. Therefore, only Spanish-speaking applicants will be considered for this role.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $15 - $18 
Coldwell Banker Schneidmiller Realty is looking for a highly motivated individual to join our team. Our real estate brokerage is thriving, and we are looking to train candidates on a vast array of key components to contribute to our incredible success. Are you interested in expanding your portfolio in administration and business organization? Or perhaps interested in a future career in real estate? We are offering an opportunity to help you better understand successful business tactics as well as the ever growing world of real estate. 
Our Mission Statement:
Coldwell Banker Schneidmiller Realty was founded to provide our real estate clients with the best possible service and advertising. Each customer is unique, therefore we offer a wide variety of services for our agents. As Staff, we support our clients and are constantly looking to advance our knowledge of how we can better serve them. 
 
 
A Qualifying Candidate has: 
<ul>
<li> Strong communication and collaborative skills</li>
</ul>
<ul>
<li> Project management skills and the ability to balance priorities</li>
</ul>
<ul>
<li> Knowledge of digital tools and software</li>
<li>Problem solving, multi tasking and service focus</li>
</ul>
Primary Duties Include:
<ul>
<li> Assisting in business processing activities</li>
</ul>
<ul>
<li> Assisting in daily administrative tasks</li>
<li> Maintaining an organized business environment</li>
</ul>
 
Schedule:
<ul>
<li> Flexible Weekdays 10 - 6/Mandatory Weekends 9 -5</li>
<li>Full Time Benefits include: Paid Time Off, Holiday Paid Time Off, Medical and Dental Health Insurance, 401K Plan, Profit Sharing</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: DOE 
Administrative Assistant 
Employee Name: 
1.0 FTE, Non-Exempt, Benefit eligible 
Reports to: Executive Director
Effective Date: 
Scope of Position: The Administrative Assistant plays a critical role in helping Lumina Hospice &amp; Palliative Care (Lumina) deliver its mission of providing compassionate care and support to those facing end of life, by supporting the administrative and operational needs of the Board of Directors, Executive Director, and Leadership Team.
Qualifications: 
The Administrative Assistant must be a self-motivated, problem-solving, detail-oriented individual who is prepared to find creative solutions through independent and collaborative work. Their qualifications should also include the following:
<ol>
<li>Commitment to serving the needs of the terminally ill.</li>
<li>Minimum Associate degree in business, communications, project management, health care, computer science or related field OR combination of equivalent work experience and education required.</li>
<li>Medical office experience preferred.</li>
<li>Must have a minimum of two years of experience in an administrative support role or the equivalent in education and/or experience.</li>
<li>Advanced skills in Microsoft Office suite, Excel, Adobe, PowerPoint, and SharePoint. </li>
<li>Experience with data analysis.</li>
<li>Ability to learn and troubleshoot electronic software; experience with electronic medical record software strongly preferred.</li>
<li>Ability to answer multi-line telephone courteously and efficiently in a backup capacity.</li>
<li>Experience working with technical support staff and executive staff strongly preferred.</li>
<li>Project management skills preferred.</li>
<li>Strong organizational and planning skills required.</li>
<li>Excellent oral and written communication skills required.</li>
<li>Proficient at taking minutes of meetings. </li>
<li>Demonstrated attention to detail and accuracy in work assignments.</li>
<li>Ability to work both independently and as a member of a team.</li>
<li>Demonstrated ability to adhere to confidentiality requirements.</li>
</ol>
Essential Functions (including but not limited to):
<ul>
<li>Collaborates closely with the Executive Director, and other Leadership for support needs. </li>
<li>Systems administration for Matrix Care (Luminas electronic medical record). </li>
<li>Helps onboard new employees to Lumina technology and software as directed and remove employee system access as directed. </li>
<li>Works closely with Operations on administration, software and operational process improvement projects. </li>
<li>Provides cross coverage to members of the admin team as needed.</li>
<li>Provides administrative and project management support to the Executive Director. Including filing, printing, errands, contract support, document creation, and research.</li>
<li>Supports Outreach and Donor Relations Coordinator in donor relations, stewardship, and tracking through mailings, database management, and major gifts program administration. </li>
<li>Supports QAPI in data collection and compilation, board QAPI packet.</li>
<li>Supports Lumina bereavement outreach efforts by managing production and mailing of bereavement materials; assisting with scheduling of bereavement appointments; creating charts and donor records for community bereaved; preparing the list of deceased for monthly staff meetings, creating monthly call lists for bereavement staff, and assisting with other outreach mailings as assigned.</li>
<li>Understands and adheres to all Lumina policies and procedures contained in the Lumina Employee Handbook.</li>
<li>Assists in planning organization-wide meetings and events as needed. </li>
<li>Assists with data entry in multiple areas of operations. </li>
<li>Provides administrative support to the Leadership team as requested for short- and long-term projects.</li>
</ul>
 Serves as the primary administrative support to the Executive Director 
<ul>
<li>Creates Board documents, including Dashboards, Board Packets, and agendas. Take minutes at Board meetings and committee meetings as needed.</li>
</ul>
 Contributes to communication, a positive work environment, and team effort.
 Understands and adheres to Lumina Privacy Policy; Lumina Abuse of Vulnerable Persons Policy; and all policies and procedures contained in the Lumina Employee Handbook.
 Performs other duties as assigned. 
Working conditions and special requirements: 
<ul>
<li>Working hours generally fall between the hours of 8:00 a.m. and 5:00 p.m., Monday through Friday in the office, although occasional other hours on evenings and weekends may be required.</li>
<li>Ability to concentrate in a work environment with many distractions and changing priority needs. </li>
<li>Physical, intellectual, and emotional capability to perform all essential functions of position. Accommodation for disabilities will be made whenever possible unless such accommodations would create an undue hardship for Lumina.</li>
</ul>
 Person must have a current Oregon drivers license and acceptable driving record, with full access to an insured vehicle for work with expectation of moderate driving, including occasional night driving.
 Maintain an eligible driving record throughout employment.

<h3>Job Description</h3>
Job DescriptionSalary: $20-$25 an hour 
About Us
At Colorado Business CPA, were not your typical accounting firm. We're a team of passionate professionals committed to helping ambitious business owners grow intentionally while keeping more of what they earn. We pride ourselves on being proactive, tech-forward, and people-centered.
We work with bootstrapped business owners scaling toward $2M$20M in annual revenuemany of whom are changing the game in their industries. Now, were looking for an Administrative Assistant who shares our values of integrity, excellence, and care to help us grow even further.
 Your Role
As our Administrative Assistant, youll be the operational heartbeat of our firm. Youll ensure our day-to-day workflow runs smoothly, our team stays organized, and our clients feel supported at every touchpoint.
 Key Responsibilities:
<ul>
<li>Manage calendars, appointments, and meeting logistics for the team</li>
<li>Prepare client engagement documents, emails, and internal reports</li>
<li>Maintain accurate records in our CRM and document systems</li>
<li>Assist in onboarding new clients and team members</li>
<li>Serve as a friendly, reliable first point of contact for inquiries</li>
<li>Support project coordination across accounting and tax advisory pods</li>
<li>Help streamline internal processes and improve efficiency</li>
</ul>
 Who You Are
<ul>
<li>Organized &amp; detail-oriented: You catch what others miss</li>
<li>Proactive &amp; resourceful: You take initiative and solve problems</li>
<li>Warm &amp; professional: You communicate with clarity and heart</li>
<li>Tech-savvy: Youre comfortable with cloud-based tools (Google Workspace, CRMs, project management platforms)</li>
<li>Mission-aligned: You believe in doing meaningful work and making a difference in business owners lives</li>
</ul>
 Bonus if you have:
<ul>
<li>Experience in a CPA firm, financial services, or a high-performance service environment</li>
<li>Familiarity with client management tools like Karbon, Ignition, or Jetpack Workflow</li>
<li>Bilingual or multicultural communication skills</li>
</ul>
 What We Offer:
<ul>
<li>A values-driven team culture built on growth and transparency </li>
<li>Competitive salary and performance-based bonuses</li>
<li>Ongoing professional development and training</li>
<li>A chance to grow with a firm thats rewriting the playbook for CPAs</li>
<li>401K, Health Insurance, 2 weeks paid off time and sick time</li>
</ul>
 Ready to Apply?
If youre excited to support a high-impact, people-first team, wed love to hear from you. Submit your resume and a short note telling us why this role and our mission resonate with you.
Join us and be part of a firm where your work matters, your voice counts, and your potential is limitless.

<h3>Job Description</h3>
Job DescriptionSalary: $33,879 - $44,805 
The Armstrong-Indiana-Clarion Drug and Alcohol Commission is accepting applications for the position of Administrative Assistant. This full-time position is located at our Kittanning office. Full benefits including 401(k), Dental, Disability, Life, Medical, &amp; Vision.
 
This position is responsible for managing the office for our Drug &amp; Alcohol Case Management department. Duties include answering the phone, scheduling, screenings, insurance verification, supply ordering, Narcan tracking, gift card tracking, resource information &amp; referrals, and other aspects of maintaining an efficient office.This position also includes scheduling and monitoring trainings during the spring &amp; fall. 
 
Applicants should have an outgoing, friendly personality and be able to engage with individuals seeking our services.
 
Applicants must possess a high school diploma or GED and one year of appropriate office-related work experience. Applicants must be well organized and have knowledge of Microsoft Office products. Experience in a medical or drug &amp; alcohol field is a plus.
 
Applicants should apply online via our website at aicdac.org or submit a resume with salary requirements, cover letter, and three references, to: <a href="mailto:tstross@aicdac.org" target="_blank">tstross@aicdac.org</a> or by mail to: AICDAC, 10829 US Route 422, PO Box 238, Shelocta, PA 15774

<h3>Job Description</h3>
Job DescriptionSalary: $18-22 Hourly 
Position Summary
The Administrative Assistant is responsible for supporting a variety of operational functions within the assigned department. This role ensures tasks are completed accurately, timely manner, and by company policies and procedures. The ideal candidate will be a dependable and detail-oriented individual who thrives in both independent and team environments.
 Responsibilities
Basic Duties
<ul>
<li>Perform administrative duties following established procedures and departmental instructions.</li>
<li>Manage incoming and outgoing mail and correspondence.</li>
<li>Coordinate and schedule travel arrangements as needed.</li>
<li>Prepare assigned reports and documentation.</li>
<li>Answer and direct incoming phone calls professionally and efficiently.</li>
<li>Complete data entry and process required paperwork accurately.</li>
<li>Provide customer support for scheduling, collections, and necessary follow-ups.</li>
<li>Maintain effective communication with internal teams and external contacts.</li>
</ul>
Qualifications
Required:
<ul>
<li>High school diploma or equivalent.</li>
<li>Minimum of 1 year of administrative experience.</li>
<li>Basic proficiency with Microsoft Office products (Word, Excel, Outlook).</li>
<li>Strong verbal and written communication skills.</li>
<li>Good time management and organizational abilities.</li>
<li>Ability to work under direct supervision and independently.</li>
<li>Dependability, integrity, and a team-oriented mindset.</li>
<li>Mental stamina for repetitive tasks and consistent performance during the required work schedule.</li>
</ul>
Preferred:
<ul>
<li>Experience working in service and inspection environments, especially within construction or related industries</li>
<li>Proficient in Microsoft Dynamics GP</li>
<li>Background in construction administration</li>
<li>Knowledge of permitting processes and requirements </li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: 
POSITION SUMMARY:
Mackin Engineers &amp; Consultants is seeking a highly organized and dependable Administrative Assistant to support our dynamic team and ensure the smooth operation of daily business functions. This full-time, office-based position plays a key role in providing administrative support across departments, maintaining accurate records, and delivering professional service to both internal staff and external clients.
ABOUT MACKIN:
Founded in 1960, Mackin is a multi-disciplinary engineering and consulting firm providing innovative solutions for public and private sector clients across Pennsylvania, Ohio, Maryland, and West Virginia. Our team is committed to integrity, quality, and excellence, and we pride ourselves on fostering a collaborative and supportive work environment.
WHAT YOU'LL DO:
<ul>
<li>Provide general administrative and clerical support across departments, including document formatting, correspondence, and data entry</li>
<li>Answer and direct incoming calls, greet visitors, and create a welcoming office environment</li>
<li>Organize and maintain physical and digital filing systems, including confidential records</li>
<li>Coordinate incoming and outgoing mail, packages, and postage supplies</li>
<li>Support scheduling of meetings, including room setup, food ordering, and clean-up</li>
<li>Assist in the preparation of proposals, reports, and other company documents</li>
</ul>
<ul>
<li>Schedule transportation and hotel accommodations for various departments</li>
</ul>
<ul>
<li>Track and maintain office supplies, restock common areas, and assist with light office upkeep</li>
<li>Help plan and execute internal events and employee functions</li>
<li>Collaborate with leadership to support business operations, company initiatives, and client service excellence</li>
</ul>
<ul>
<li>Assist with various corporate activities and events (e.g., event registration)</li>
</ul>
<ul>
<li>Perform other clerical tasks as needed (scanning, copying, faxing, mailing, etc.)</li>
</ul>
 
WHAT WE'RE LOOKING FOR:
<ul>
<li>High school diploma required; associates degree in business or related field preferred</li>
<li>12 years of administrative experience in a professional office environment</li>
<li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook)</li>
<li>Strong attention to detail and ability to handle multiple tasks efficiently</li>
<li>Excellent communication and interpersonal skills</li>
<li>Reliable, punctual, and able to maintain confidentiality</li>
<li>Comfortable working in a collaborative, fast-paced environment </li>
</ul>
 
WHAT WE OFFER: 
<ul>
<li>Competitive salary based on experience </li>
<li>On-the-job training </li>
<li>Career growth opportunities in a collaborative environment </li>
<li>Comprehensive benefits package, including: 
<ul>
<li>Medical, dental, and vision insurance</li>
<li>401(k) with company match</li>
<li>Paid time off and holidays</li>
<li>Educational assistance and professional development opportunities</li>
</ul>
</li>
</ul>
 
EQUAL OPPORTUNITY EMPLOYER:
Mackin Engineering is an Equal Opportunity Employer committed to creating a diverse and inclusive workplace. We do not discriminate on the basis of race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, veteran status, or any other characteristic protected under federal, state, or local laws.

<h3>Job Description</h3>
Job DescriptionSalary: 
At Frontline Insurance, we are on a mission to Make Things Better, and our Administrative Assistantplays a pivotal role in achieving this vision. We strive to provide high quality service and proactive solutions to all our customers to ensure that we are making things better for each one.
 
What makes us different? At Frontline Insurance, our core values Integrity, Patriotism, Family, and Creativity are at the heart of everything we do. Were committed to making a difference and achieving remarkable things together. If youre looking for a role, as a Administrative Assistant, where you can make a meaningful impact and grow your career, your next adventure starts here!
 
Our Administrative Assistant enjoys robust benefits:
<ul>
<li>Health &amp; Wellness: Company-sponsored Medical, Dental, Vision, Life, and Disability Insurance (Short-Term and Long-Term). </li>
<li>Financial Security: 401k Retirement Plan with a generous match </li>
<li>Work-Life Balance: Four weeks of PTO and Pet Insurance for your furry family members.</li>
</ul>
 
What you can expect as an Administrative Assistant:
<ul>
<li>Coordinate and manage complex calendars, schedule meetings, and resolve conflicts efficiently.</li>
<li>Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li>
<li>Serve as the primary point of contact for internal and external communications on behalf of the VP.</li>
<li>Draft, format, and proofread correspondence, reports, presentations, and other high-level documents.</li>
<li>Organize meetings, prepare agendas, take minutes, and ensure timely follow-up on action items.</li>
<li>Handle sensitive information with the utmost confidentiality and professionalism.</li>
<li>Oversee administrative tasks such as expense reporting, supply management, and file organization.</li>
<li>May travel as required. </li>
</ul>
 
What we are looking for as a Administrative Assistant:
<ul>
<li>5+ years of administrative experience.</li>
<li>Associates or Bachelors degree preferred not required.</li>
<li>Prior insurance experience preferred not required. </li>
</ul>
 
Why work for Frontline Insurance?
 
At Frontline Insurance, were more than just a workplace were a community of innovators, problem solvers, and dedicated professionals committed to our core values:Integrity, Patriotism, Family, and Creativity. We provide a collaborative, inclusive, and growth-oriented work environment where every team member can thrive.
 
Frontline Insurance is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

<h3>Job Description</h3>
Job DescriptionSalary: $23-$28/hr dependent upon experience/education 
Monday-Friday, morning and afternoon availability required. P/T or F/T hours could be considered.
 
Responsibilities Provide support to all staff as needed/requested, when reasonable. Receive and coordinate Accounts Payables.
 Handling supplies purchasing for the entire organization. Manage requests for payments needed for client assistance program, often with expedited turnaround. Occasional hand delivering of checks around Flagstaff. Monitor PO Box and process mail in a timely manner. Process printed checks from agency accountant and maintain an expense tracking log. Deposit and process contributions, entering donor information into database.
 Thank you notes for donations writing, reviewing and sending Basic filing and office organization. Assist with special projects (as needed) including running of general errands. Assist FSS Finance team with data requests as needed. 
 
Qualifications Previous Administrative experience is highly preferred.
 Valid Driver's License required.
 Experience working in a human services field preferred; or equivalent knowledge, skills and abilities.
 Familiarity with the Arizona/Flagstaff nonprofit/philanthropic environment preferred. Knowledge of basic application of confidentiality. Working knowledge of Microsoft Office. Experienced in data entry. Strong written and verbal communication skills. Excellent customer service skills. Ability to perform and prioritizemultiple tasks seamlessly with excellent attention to detail. Ability to take initiative and manage projects assigned through completion with minimal supervision. Ability to anticipate challenges and effectively resolve potential issues through creative problemsolving. Exhibit a positive attitude and professional demeanor. Environment Must be able to walk around the property and perform lifting (25 lbs. or more). There may be exposure to cleaning agents and allergens when on-site. Employees may be subject to loud/frequent noise, disruptive behavior, or human crises involvingsubstance abuse or mental health concerns. This role may require use of a personal vehicle or FSS vehicle (with approval) to complete shopping tasks, including bulk pickup and delivery to FSS locations.
 Flagstaff Shelter Services is committed to practicing equitable hiring standards, providing equal opportunities to all candidates. We are an Equal Opportunity Employer (EOE), promising fair treatment regardless of race, color,religion, sex, sexual orientation, gender identity, national origin, age, or disability. Our commitment to diversity is integral to creating an inclusive and safe workplace. We welcome individuals of all backgrounds. We value diverse experiences, including lived, traditional, volunteer, educational, and workplaceexperiences. We encourage you to apply if youre excited about the position and believe you couldbe a good fit, even if you do not meet every requirement listed. ADA-compliant accommodations, when deemed reasonable, are available upon request.

<h3>Job Description</h3>
Job DescriptionSalary: 
Position Summary:
The Administrative Assistant will be responsible for performing a diverse variety of administrative duties serving as a resource to Operations, Human Resources and the Executive Assistant. This includes working with highly sensitive and confidential information, coordinating internal and external correspondence, preparing and compiling various reports, helping to coordinate complex meetings and other events, managing and maintaining data files and other records, and working on various reports. Responsible for organizing and coordinating office operations, procedures, and resources to facilitate organizational effectiveness and efficiency. This candidate will report directly to the Executive Assistant to the CEO/President.
Job Requirements:
Bachelors Degree required, advanced degree preferred. Minimum 5 years of administrative, office, or business experience required. High level of proficiency in Word, Excel, Outlook, and PowerPoint. Superb communication skills, both written and verbal 
View full job description here
 
This hybrid role requires on-site presence. Only local candidates will be considered. Employees are expected to work 3-4 days in the office and 2-3 days remotely each week.

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