field_job_employment_type

field_job_occupational_field_parents_all

field_job_experience

job_organization_name

city

state

<h3>Job Description</h3>
Job DescriptionSalary: $20~$25 /hourly 
Position: Administrative Assistant Job Type: Temp Part Time (15 hours per week), non-exempt. Pay: $20.00-$25.00/hourly, depending on experience. 
 
JOB SUMMARY: Friends of Children with Special Needs (FCSN) is a nonprofit organization. FCSNs mission is to help individuals with special needs and their families find love, hope, respect, and support through integrated community involvement. The Finance &amp; Administration Department is seeking a motivated and organized individual for a part-time Administrative Assistant position. The Administrative Assistant supports the nonprofit organization by performing essential administrative and clerical duties, ensuring efficient daily operations. This role assists with a wide range of tasks, from database management to event coordination. 
 
JOB DUTIES: Membership Database Housekeeping &amp; Audit: Maintain accurate and current records of member details and cross check information across multiple platforms in preparation of migration to new database software. Volunteer Database Housekeeping: Process new volunteer applications, activate orientation modules, and approve volunteer service hours. Online Class Registration Setup: Set up and maintain online registration forms for classes, workshops, and events. Room Reservations: Coordinate room reservations and ensure necessary equipment or materials are available. Inventory Tracking &amp; Purchasing: Monitor inventory levels of all three buildings supplies and materials. Purchase items as needed and ensure timely procurement of necessary items. Receiving &amp; Storage Organization: Ensure deliveries are stored or distributed properly, and assist in organizing storage areas. Receptionist &amp; General Support: Provide a positive first impression of the organization towards incoming visitors and respond to general inquiries about the organizations programs, services, or operations. Answer incoming calls and direct inquiries to the appropriate staff members as needed. Assist with mail distribution, email correspondence, filing and scanning as necessary. Reporting: Assist with generating monthly reports related to membership and volunteer activities, class registrations, room reservations, inventory usage, and purchasing activities. Event Assistance: Provide administrative support for event planning and execution, including logistical coordination, helping with event setups, registration, and communications to attendees or participants. 
 
REQUIRED SKILLS &amp; QUALIFICATIONS: High school diploma or equivalent. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic office equipment (phone systems, photocopiers, etc.). Demonstrated ability to use Google Workspace tools. Strong customer service skills, with the ability to handle a variety of situations in a professional and friendly manner. Professional appearance and demeanor. Strong organizational skill and attention to detail. Ability to prioritize and handle multiple tasks in a fast-paced environment. Ability to maintain confidentiality and handle sensitive information with discretion. Physical ability to lift and carry boxes or equipment up to 25-30 lbs. A positive attitude, reliability, and willingness to contribute to the nonprofit's mission. 
 
COMPANY WIDE JOB REQUIREMENTS: Must pass DOJ fingerprint-based background clearance
 Must pass a health screening and TB test
 
BENEFITS: Paid Sick Leave (PSL)
 Employee Assistance Program (EPA)
 401k with company matching
 Sign on Bonus/ Referral Bonus Program

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionSalary: $45,000-$50,000 
About Us:
My Valuable Business, LLC (MVB) is a 25+ year old company offering fractional CFO, accounting, marketing, HR and business advisory services to small and midsize organizations. Helping them achieve their goals and maximize their value. Ourfully remoteteam is a close-knit group of professionals who thrive on collaboration and innovation. We believe in creating a supportive environment where creativity and data-driven insights come together to drive success.
Our fully remote team is a close-knit group of professionals who thrive on collaboration and innovation. We believe in creating a supportive environment where creativity and data-driven insights come together to drive success.
Position Overview:
We are seeking a full-time Administrative Assistant to support the team and manage critical administrative functions across our client base within the My Valuable Business, LLC (MVB) family. This role requires prior experience working with senior executives, a proactive mindset, and the ability to operate independently with minimal supervision. The ideal candidate is a professional, self-motivated individual with exceptional organizational skills, a keen attention to detail, and the ability to thrive in a fast-paced, collaborative environment. This position is perfect for someone who excels at managing multiple priorities and maintaining strong client relationships.
Key Responsibilities:
<ul>
<li>Manage email triage by reviewing incoming client emails and directing them to the appropriate fractional department (e.g., HR, Finance, Marketing).</li>
<li>Organize and maintain data, log files, and set up tasks in Monday.com to ensure efficient workflows.</li>
<li>Coordinate and manage calendars, schedule appointments, and arrange meetings for C-suite executives.</li>
<li>Assist with client follow-ups, ensuring timely and professional communication.</li>
<li>Perform general administrative duties, including document preparation, data entry, and maintaining organized records.</li>
<li>Handle sensitive and confidential information with the utmost discretion.</li>
<li>Support the onboarding and disengagement processes for clients, ensuring seamless transitions.</li>
<li>Monitor and prioritize tasks to meet deadlines and organizational goals.</li>
<li>Provide proactive problem-solving and process improvement suggestions to enhance efficiency.</li>
<li>Collaborate with cross-functional teams to support client needs and company objectives.</li>
</ul>
Qualifications:
<ul>
<li>Minimum of 3 years of administrative experience, supporting C-suite executives a plus.</li>
<li>Proven ability to work independently as a self-starter, managing tasks with minimal direction.</li>
<li>Strong organizational and time management skills, with a high level of attention to detail.</li>
<li>Proficiency Microsoft Office Suite required; experience with Monday.com a plus.</li>
<li>Excellent written and verbal communication skills, with a professional and client-focused demeanor.</li>
<li>Ability to handle highly confidential information with discretion and professionalism.</li>
<li>Able to work effectively in a fully remote environment.</li>
<li>Must pass a criminal background check.</li>
<li>Must be legally authorized to work in the United States without sponsorship</li>
</ul>
 
What We Offer:
<ul>
<li>Flexible Time Off (FTO): Enjoy unlimited PTO to help you maintain a healthy work-life balance.</li>
<li>Comprehensive Health Benefits: 100% employer-paid medical and dental insurance for employees, ensuring you have access to quality healthcare.</li>
<li>Paid Federal Holidays: Time off for all federal holidays to relax and recharge.</li>
<li>Thanksgiving Week Off: Enjoy time off Tue-Fri of Thanksgiving Week.</li>
<li>Year-End Closure: Our company is closed from Christmas Eve until after New Years Day.</li>
<li>Paid Parental Leave: We offer paid parental leave to support you during this important time in your life.</li>
<li>Career Advancement Opportunities: Access to training and development programs that encourage professional growth and career progression.</li>
<li>Fully Remote and Flex Work Environment: Enjoy the freedom to work from anywhere within the U.S., with flexible start and stop times to help you balance your professional and personal life.</li>
<li>Provided Equipment: We supply all necessary equipment to ensure you have what you need to succeed.</li>
</ul>
My Valuable Business, LLC (MVB) is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
 remote work

<h3>Job Description</h3>
Job DescriptionSalary: 
Vero Diagnostics is a state-of-the-art clinical laboratory that incorporates the latest technology and methods to provide comprehensive diagnostic testing. We take pride in our ability to generate precise and accurate results in a timely manner. Every aspect of what we do at Vero Diagnostics is the result of the experts behind our business. Vero Diagnostics stands above the competition because we have the expertise to excel in our field. With a rewarding atmosphere built on teamwork, recognition, and growth, we love working together to provide diagnostic solutions and extraordinary client service. We are looking for talented candidates to join our growing team, so if you are up for a challenge, please apply below.
We are looking to add an Administrative Assistant to our successful team. The Administrative Assistants goal is to deliver quality service in sourcing, promotion of offerings through social media and marketing tools, office management, database management, and ensuring agreed business processes are maintained.
 
Experience and Expertise
- Bachelors degree in HR, Communications, Marketing, or relevant major is preferred - 1+ years in office management or administration - Proficiency with Microsoft Office Suite and Google Suite - Advanced internet search skills and strong computer software skills
 
The Skills You Bring
<ul>
<li>You are a self-starter with professional communication skills (written and verbal) and customer service orientation</li>
</ul>
<ul>
<li>The ability to work independently, yet balance a strong communication flow with peers and managers</li>
</ul>
<ul>
<li>Demonstrated ability to take ownership of processes and successfully manage a high-volume workload</li>
<li>High level of accuracy for details - methodical, meticulous, and pays attention to fine detail</li>
</ul>
<ul>
<li>The ability to maintain the confidentiality of sensitive materials at all times</li>
</ul>
<ul>
<li>Time management and the ability to prioritize and manage competing demands</li>
</ul>
<ul>
<li>You enjoy phone conversations and social media management including posting or commenting</li>
</ul>
 
Your Responsibilities
<ul>
<li>Providing responsive and proactive customer service and office administration by the timely answering of phone calls, emails, and filing of paperwork</li>
</ul>
<ul>
<li>Acting as the office manager to keep the office clean and functioning, ordering supplies when necessary</li>
</ul>
<ul>
<li>Proactively developing creative tools and solutions for recurring customer requests</li>
</ul>
<ul>
<li>Providing general administrative support and office management to all members of your team</li>
</ul>
<ul>
<li>Under the direction of the Marketing Specialist, generating newsletters, social media posts, and marketing materials.</li>
</ul>
<ul>
<li>Performing analytics and stat tracking</li>
</ul>
 
Benefits
- Volunteer Time Off - 6 Paid Holidays - Company-sponsored events, socials, snacks + more
 
Equal Employment Opportunity
It is the policy of Vero Diagnostics to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. Vero Diagnostics is committed to working and providing reasonable accommodation to individuals of all abilities, including persons with disabilities.

<h3>Job Description</h3>
Job DescriptionSalary: $21.00 - $23.00 per hour 
POSITION SUMMARY
This position is for an Administrative Assistant working out of our Plymouth, MA location. Administrative Assistant is responsible for providing essential support to the office by answering phones, scheduling sales calls, and performing general clerical tasks. This role ensures smooth daily operations and professional communication with clients and team members.
ABOUT THE COMPANY
Egan Landscape Group is a premier landscaping company dedicated to excellence in design, maintenance, and horticulture. The company emphasizes a commitment to high-quality results, client satisfaction, and positive community impact. Guided by its RELIANT core values, Egan Landscape Group prioritizes reliability, professionalism, and sustainability in all its operations, ensuring they deliver exceptional landscaping solutions tailored to their clients' needs.
OBJECTIVES
<ul>
<li>Ensure smooth day-to-day office operations by managing schedules, organizing files, and handling office supplies, creating an efficient work environment.</li>
<li>Effectively manage the calendars of executives or team members, scheduling meetings, appointments, and events while prioritizing conflicting requests.</li>
<li>Serve as the first point of contact for internal and external communications, including answering phone calls, emails, and handling general inquiries promptly and professionally.</li>
<li>Prepare, format, and proofread documents such as reports, presentations, and correspondence, and maintain an organized filing system for easy access to critical information.</li>
<li>Assist in planning and organizing company events, meetings, and conferences, from logistics to coordinating catering, venues, and invitations.</li>
<li>Input and update data in internal systems, generate reports, and analyze information as needed to support decision-making processes.</li>
<li>Manage expense reports, assist with budgeting tasks, and track invoices or receipts, ensuring accurate record-keeping for financial activities.</li>
<li>Build and maintain positive relationships with clients, customers, and vendors, ensuring smooth communication and collaboration with all parties.</li>
<li>Coordinate travel logistics including booking flights, accommodations, and transportation for employees or executives attending conferences, meetings, or off-site projects.</li>
<li>Handle sensitive information with discretion, ensuring that confidential company data, client information, and personal details are protected according to company policies.</li>
</ul>
 
COMPETENCIES
<ul>
<li>The ability to manage multiple tasks, schedules, and projects simultaneously while maintaining an organized workspace and system for tracking responsibilities.</li>
<li>Strong verbal and written communication skills to interact effectively with colleagues, clients, and management, including drafting emails, reports, and documents.</li>
<li>Effectively prioritizing tasks and managing time to meet deadlines, ensuring that urgent matters are handled quickly without sacrificing the quality of other responsibilities.</li>
<li>The ability to notice and correct mistakes, whether in data entry, documents, or planning, ensuring high accuracy in all tasks.</li>
<li>The ability to identify issues quickly and provide effective solutions, whether dealing with scheduling conflicts, technical issues, or logistical challenges.</li>
<li>Proficiency in office software (Google Workspace), communication tools (e.g., Zoom), and familiarity with office equipment and management systems.</li>
<li>Strong interpersonal skills to provide excellent service to clients, vendors, and colleagues, managing inquiries and complaints in a professional and friendly manner.</li>
<li>The ability to adjust to changing priorities and new challenges in a fast-paced environment, maintaining composure under pressure.</li>
<li>The ability to handle sensitive information with discretion, respecting privacy and confidentiality policies in all professional dealings.</li>
<li>Working well with colleagues, supporting team goals, and contributing positively to group projects, while maintaining good working relationships across departments.</li>
</ul>
 
EDUCATION AND EXPERIENCE
<ul>
<li>Prior experience in an administrative or clerical role is preferred.</li>
<li>Strong communication and customer service skills.</li>
<li>Proficiency in Google Suite (Docs, Sheets, Drive).</li>
<li>Excellent organizational and time-management abilities.</li>
</ul>
 
PHYSICAL REQUIREMENTS
 
<ul>
<li>The role may involve occasional standing and walking to retrieve files, make copies, and assist with office duties. The ability to lift and carry office supplies, documents, or small packages up to 25 pounds is necessary. Visual acuity is essential for reading documents, reviewing spreadsheets, and using a computer screen, while strong hearing and speaking abilities are required for effective communication in person, over the phone, and in virtual meetings. The position may also involve occasional reaching, bending, or kneeling to access storage spaces at various heights.</li>
</ul>
 
COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Egan Landscaping recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to contact @eganlandscapegroup.com. Already a candidate? Please connect directly with your recruiter to discuss this opportunity.

<h3>Job Description</h3>
Job DescriptionSalary: DOE 
Now Hiring: Administrative Assistants!
Join our dynamic team and help make an impact!
We are looking for a reliable, organized, and proactive Administrative Assistant to manage key office operations. Whether you're looking for full-time or part-time job, we have a position for you!
Key Responsibilities:
<ul>
<li>Answering calls and emails with professionalism</li>
<li>Organizing and scheduling meetings and events</li>
<li>Managing data in spreadsheets and reports</li>
<li>Keeping records and reports up to date</li>
<li>Helping to maintain the labor budget plan</li>
<li>Coordinating staff and delegating responsibilities</li>
<li>Carrying out clerical duties such as preparing documents and answering phones</li>
</ul>
If you have strong organizational skills, excellent communication skills, and a passion for efficiency, we want to hear from you!
Apply today to join our team!

<h3>Job Description</h3>
Job DescriptionSalary: 
Assist the Executive Director, Director for Operations, Human Resources Director, and Managers (and others, as needed) with various administrative tasks in order to maintain the program. Answer telephone calls and direct them to the proper program/person and take clear messages. Greet and provide assistance to visitors. Coordinate Employee and Client Satisfaction Surveys. Maintain ongoing communication with Direct Support Professionals and sharing necessary updates with necessary program staff. Oversee postal components, process company mail both incoming and outgoing, etc.* Opening/closing confidential case records, filing, correspondence, statistical reports, flyers and other tasks as assigned. Data entry and work processing (individual and employee records). Manages individual admission into the program and ensuring all required documentation are received and processed. Order supplies, maintain equipment and facilitate other office repairs in conjunction with relevant staff. Maintain schedule for all office staff and be aware of scheduling changes. Maintain office systems and procedures and person program specific assignments. Disseminate internal and external public relations &amp; marketing materials and give tours to prospective individuals/clients and other stake holders. Attends regular in-services to increase skills set and knowledge of development and intellectual disabilities populations served by AccessStar. Transport individuals to appointments as necessary. Performs Duties of Direct Care professionals as needed. Process all pre hire and post hire paperwork Maintains accurate and up-to-date human resource files, records, and documentation. Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior level HR staff or management. Maintains the integrity and confidentiality of human resource files and records. Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately. Provides clerical support to the HR department. May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks. Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers. Conducts or assists with new hire orientation. Manages employee training/annual trainings. Assists with planning and execution of special events such as benefits enrollment, organization wide meetings, employee recognition events, holiday parties, and retirement celebrations.

<h3>Job Description</h3>
Job DescriptionSalary: $16-$18/hour 
Administrative Assistant: Part Time
 
Compensation: $16/hr
Location: Northfield, Ohio (In Office) - 9821 Olde 8 Rd,Northfield, Ohio44067
Hours: +/-20 hours per week, MondayFriday, 10:30 AM 2:00 PM
 
About EQUES Law Group
At EQUES, we believe that law is more than paperwork and process its people. We are a growing, mission-driven law firm that represents individuals, families, and businesses with integrity, clarity, and boldness. Our team is committed to excellence in client service, and the first impression we make starts with you.
About the Role
We are seeking a Part-Time Administrative Assistant tofacilitate the efficient operation of the assigned office by performing a variety of clerical and administrative tasks. The ideal candidate is highly personable, detail-oriented, and thrives in a fast-paced environment where client needs come first.
Benefits
<ul>
<li>Health, Dental, Vision, and 401k Benefits are not offered with this position.</li>
<li>Qualifying holiday and PTO benefits are provided per firm policy</li>
</ul>
Key Responsibilities
<ul>
<li>Answers and transfers phone calls, screening when necessary.</li>
<li>Welcomes and directs visitors and clients.</li>
<li>Maintains filing systems as assigned.</li>
<li>Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.</li>
<li>Responds to and resolves administrative inquiries and questions.</li>
<li>Coordinates and schedules travel, meetings, and appointments for lawyers and paralegals.</li>
<li>Records and distributes minutes or other records for meetings.</li>
<li>Maintains office supplies and coordinates maintenance of office equipment.</li>
<li>Maintains a system for recording expenses and the use of petty cash.</li>
<li>Maintains a clean office by wiping down surfaces, taking out trash and sweeping floors.</li>
<li>Performs other related duties as assigned.</li>
</ul>
 
What Were Looking For
<ul>
<li>Exceptional communication skills: You must be warm, articulate, and attentive in every interaction.</li>
<li>High attention to detail: Accurate documentation and intake records are critical.</li>
<li>Emotional intelligence: You can empathize, listen, and navigate sensitive conversations with professionalism.</li>
<li>Strong time and task management: You will juggle multiple intakes in a day, moving quickly and efficiently from one to the next.</li>
<li>Ability to work independently: You can follow instructions and ensure that work is fully completed (start to finish) with minimal or no oversight.</li>
<li>Comfort with technology: Proficiency with intake platforms, digital scheduling tools, and office software.</li>
<li>Education: High School or Associates degree in related field preferred.</li>
<li>Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to lift up to 15 pounds at times.</li>
</ul>
 
Why Work with EQUES?
Youll be joining a team that values people not just clients, but each other. We believe that our intake team sets the tone for client relationships and plays a vital role in our firms mission. Youll have meaningful work, a supportive team, and the opportunity to grow with a firm that is forward-thinking and client-centered.
What We Look For in an EQUES Team Member
<ul>
<li>To be successful at EQUES, you must align with our core values:</li>
<li>Intellectual Honesty &amp; Emotional Intelligence Exhibit integrity and self-awareness in decision-making, interpersonal interactions, and internal and external communication.</li>
<li>Empowerment Through Leadership Support and educate clients and potential new clients while collaborating with colleagues.</li>
<li>Innovation in Legal Services &amp; Business Building Find creative, strategic ways to deliver exceptional legal representation and grow the firm.</li>
<li>Respect &amp; Professionalism Maintain a high level of professionalism with clients and colleagues.</li>
</ul>
 
Qualifications
<ul>
<li>Experience in document processing, case management, or front-office roles.</li>
<li>Familiarity with law firm operations, especially in HOA (preferred).</li>
<li>Prior experience in fast-paced service environments.</li>
<li>Ability to manage multiple tasks and deadlines with minimal supervision.</li>
<li>High attention to detail and organizational skills.</li>
<li>Excellent written and verbal communication skills and customer service acumen.</li>
<li>Familiarity with Clio, Box, RingCentral, Anva, and Mac (Apple) Computers are a plus.</li>
</ul>

<h3>Job Description</h3>
Job DescriptionSalary: $21.00 - $23.00 per hour 
POSITION SUMMARY
This position is for an Administrative Assistant working out of our Plymouth, MA location. The Administrative Assistant is responsible for providing essential support to the office by answering phones, scheduling sales calls, and performing general clerical tasks. This role ensures smooth daily operations and professional communication with clients and team members.
ABOUT THE COMPANY
Egan Landscape Group is a premier landscaping company dedicated to excellence in design, maintenance, and horticulture. The company emphasizes a commitment to high-quality results, client satisfaction, and positive community impact. Guided by its RELIANT core values, Egan Landscape Group prioritizes reliability, professionalism, and sustainability in all its operations, ensuring they deliver exceptional landscaping solutions tailored to their clients' needs.
OBJECTIVES
<ul>
<li>Ensure smooth day-to-day office operations by managing schedules, organizing files, and handling office supplies, creating an efficient work environment.</li>
<li>Effectively manage the calendars of executives or team members, scheduling meetings, appointments, and events while prioritizing conflicting requests.</li>
<li>Serve as the first point of contact for internal and external communications, including answering phone calls, emails, and handling general inquiries promptly and professionally.</li>
<li>Prepare, format, and proofread documents such as reports, presentations, and correspondence, and maintain an organized filing system for easy access to critical information.</li>
<li>Assist in planning and organizing company events, meetings, and conferences, from logistics to coordinating catering, venues, and invitations.</li>
<li>Input and update data in internal systems, generate reports, and analyze information as needed to support decision-making processes.</li>
<li>Manage expense reports, assist with budgeting tasks, and track invoices or receipts, ensuring accurate record-keeping for financial activities.</li>
<li>Build and maintain positive relationships with clients, customers, and vendors, ensuring smooth communication and collaboration with all parties.</li>
<li>Coordinate travel logistics including booking flights, accommodations, and transportation for employees or executives attending conferences, meetings, or off-site projects.</li>
<li>Handle sensitive information with discretion, ensuring that confidential company data, client information, and personal details are protected according to company policies.</li>
</ul>
 
COMPETENCIES
<ul>
<li>The ability to manage multiple tasks, schedules, and projects simultaneously while maintaining an organized workspace and system for tracking responsibilities.</li>
<li>Strong verbal and written communication skills to interact effectively with colleagues, clients, and management, including drafting emails, reports, and documents.</li>
<li>Effectively prioritizing tasks and managing time to meet deadlines, ensuring that urgent matters are handled quickly without sacrificing the quality of other responsibilities.</li>
<li>The ability to notice and correct mistakes, whether in data entry, documents, or planning, ensuring high accuracy in all tasks.</li>
<li>The ability to identify issues quickly and provide effective solutions, whether dealing with scheduling conflicts, technical issues, or logistical challenges.</li>
<li>Proficiency in office software (Google Workspace), communication tools (e.g., Zoom), and familiarity with office equipment and management systems.</li>
<li>Strong interpersonal skills to provide excellent service to clients, vendors, and colleagues, managing inquiries and complaints in a professional and friendly manner.</li>
<li>The ability to adjust to changing priorities and new challenges in a fast-paced environment, maintaining composure under pressure.</li>
<li>The ability to handle sensitive information with discretion, respecting privacy and confidentiality policies in all professional dealings.</li>
<li>Working well with colleagues, supporting team goals, and contributing positively to group projects, while maintaining good working relationships across departments.</li>
</ul>
 
EDUCATION AND EXPERIENCE
<ul>
<li>Prior experience in an administrative or clerical role is preferred.</li>
<li>Strong communication and customer service skills.</li>
<li>Proficiency in Google Suite (Docs, Sheets, Drive).</li>
<li>Excellent organizational and time-management abilities.</li>
</ul>
 
PHYSICAL REQUIREMENTS
 
<ul>
<li>The role may involve occasional standing and walking to retrieve files, make copies, and assist with office duties. The ability to lift and carry office supplies, documents, or small packages up to 25 pounds is necessary. Visual acuity is essential for reading documents, reviewing spreadsheets, and using a computer screen, while strong hearing and speaking abilities are required for effective communication in person, over the phone, and in virtual meetings. The position may also involve occasional reaching, bending, or kneeling to access storage spaces at various heights.</li>
</ul>
 
COMMITMENT TO DIVERSITY
As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, Egan Landscaping recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates and partners.
If this position caught your eye, send us your resume! For best consideration, include the job title and source where you found this position in the subject line of your email to contact @eganlandscapegroup.com. Already a candidate? Please connect directly with your recruiter to discuss this opportunity.

<h3>Job Description</h3>
Job DescriptionSalary: $15-$19 hourly 
Position Overview:
Are you an organized and detail-oriented individual with a passion for supporting the mental health and well-being of others? Join our reputable outpatient mental health clinic as an Administrative Assistant, where you will play a vital role in providing efficient administrative support to our psychiatrist and mental health therapists. Your exceptional organizational skills and dedication to assisting our clients with insurance-related matters will contribute to the smooth functioning of our clinic and ensure our clients receive the care they need.
 
Schedule: Monday Through Friday 8:30am - 5:00pm
 
Key Responsibilities:
<ol>
<li>Scheduling Appointments:
<ul>
<li>Coordinate and manage the appointment schedule for the psychiatrist and mental health therapists.</li>
<li>Communicate with clients to schedule, reschedule, and confirm appointments, ensuring timely and accurate information.</li>
<li>Handle appointment inquiries via phone, email, or in person, providing exceptional customer service to all clients.</li>
</ul>
</li>
<li>Insurance Verification and Authorization:
<ul>
<li>Verify clients' insurance coverage and benefits prior to their appointments, ensuring accuracy and completeness of information.</li>
<li>Obtain insurance authorizations for therapy services as required by insurance providers.</li>
<li>Assist clients in understanding their insurance coverage and potential out-of-pocket expenses.</li>
</ul>
</li>
<li>Insurance Billing:
<ul>
<li>Prepare and submit insurance claims for therapy services provided by the psychiatrist and mental health therapists.</li>
<li>Monitor and track insurance claims to ensure timely payment and follow up on any denied or pending claims.</li>
<li>Work collaboratively with insurance companies to resolve billing inquiries and discrepancies.</li>
</ul>
</li>
<li>Electronic Health Records (EHR) Management:
<ul>
<li>Maintain and update clients' electronic health records accurately and securely.</li>
<li>Ensure that all documentation complies with clinic policies and relevant legal and ethical standards.</li>
</ul>
</li>
<li>Administrative Support:
<ul>
<li>Assist with general administrative tasks, including filing, data entry, and managing office supplies.</li>
<li>The ability to read prescriptions accurately, or accurately read and interpret prescriptions and other medical documents.</li>
<li>Help with answering phone calls, directing inquiries to the appropriate staff, and providing information to clients as needed.</li>
</ul>
</li>
<li>Collaborative Teamwork:
<ul>
<li>Collaborate effectively with other administrative staff, therapists, and the psychiatrist to support the overall clinic operations.</li>
<li>Foster a positive and welcoming environment for clients and staff alike.</li>
<li>Experience with working with OMHC Medical director </li>
</ul>
</li>
</ol>
 
Requirements:
<ul>
<li>High school diploma or equivalent; some college coursework or a related degree is a plus.</li>
<li>Proven experience in administrative or office support roles, preferably in a healthcare or mental health setting.</li>
<li>Strong organizational skills and attention to detail, ensuring accurate scheduling and billing procedures.</li>
<li>Excellent communication and customer service skills, with the ability to empathize and interact professionally with clients.</li>
<li>Familiarity with insurance verification, authorization, and billing processes.</li>
<li>Proficiency in using electronic health records (EHR) systems and standard office software (e.g., Microsoft Office).</li>
<li>Ability to handle sensitive and confidential information with utmost discretion and professionalism.</li>
</ul>
 
Join our compassionate and dedicated team as an Administrative Assistant, and contribute to our mission of providing exceptional mental health services to our valued clients. Help us make a positive impact on the lives of individuals seeking support and healing. Apply today and be part of our caring community.

<h3>Job Description</h3>
Job DescriptionSalary: 
MECA Therapies is looking for an Administrative Assistant to join our professional team.
MECA Therapies is the largest pediatric rehabilitation provider in the state of New Mexico. Our mission is to strive everyday towards ensuring that our families and their children have access to the highest quality of care in the communities we serve.
Job Description: 
The Administrative Assistant is responsible for assisting the Maternal Health director in managing daily functions that occur in the counties served. They are responsible for managing the day-to-day office activities. 
Qualifications: 
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this job description are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and Licensure: 
High School Diploma, GED, Associate Degree OR equivalent experience in office administrative positions.
General Requirements: Knowledge and experience in office management Friendly demeanor when interacting with patients, families, referral sources, and other staff members. Proficient computer skills in Microsoft and database systems Proficient organizational and record keeping skills. Effective oral and written communication Excellent interpersonal and teaming skills Ability to multitask. Exercise a high level of confidentiality.
 Ability to arrive to work on time.
 Reliable daycare/elder care as needed. Reliable transportation.
ESSENTIAL DUTIES The Administrative Assistant will operate within Local, State and Federal Regulations as well as adhere to all MECA policies and procedures by: 
1. Answering all incoming phone calls, taking messages, and assisting with inquiries before directing to appropriate staff.
2. Managing multiple email boxes for referrals and replies
3. Greeting all guests and directing them to the proper department/staff.
4. Maintaining sign-in and sign-out sheets and ensuring all staff and guests sign in and out.
5. Processing and distributing all incoming mail and fax reports.
6. Maintaining inventory and distribution of office supplies.
7. Maintaining equipment log for maternal health staff.
8. Reviewing materials to ensure we have an adequate amount such as door hangers, brochures, etc.
9. Organize time sheets for director approval
10. Setting up conference room for meetings and training, ensure sign-in sheets are available at staff meetings/in-person or zoom meetings and send to HR along with the meeting agenda. Report minutes of meetings.
11. Maintain training logs
12. Maintain OIG, OFAC, and SAM.gov monthly exclusion checks for Care Coordinators and all team affiliated with Care Coordination
13. Completing new hire tasks: key acknowledgments, Medicaid portal acknowledgment, first aid acknowledgement, universal precaution kit acknowledgement, issued equipment acknowledgment as appropriate, ensure items are received back upon severance of employment by staff
14. Ensure staff have appropriate identification (badges)
15. Maintaining computer needs and updates.
16. Maintaining copy machine and postage machines and needed supplies.
17. Ensuring that all doors are opened and locked each day.
18. Completing duties as assigned by Maternal Health Director or leadership team. 
19. Entering Data into Survey Monkey such as the Periodic surveys, Exit Surveys. 
20. Other duties as assigned. 
21. Assist HR with obtaining onboarding documentation for new staff 
 
DOCUMENTATION 
 The Administrative Assistant willaccurately gather and maintain documentation by: 
1. Maintain exclusion list as outlined above for Care Coordination team 
2. Maintain training logs as outlines above 
 
STAFF DEVELOPMENT AND TRAINING 
 The Administrative Assistant will provide necessary support for all staff and willcomply with all mandatory trainings identified by Maternal Health Director and/or leadership: 
1. Attending all mandatory staff meetings and trainings. 
2. Cross-training with other MECA administrative/office/billing staff/clinic staff. 
 
SUPERVISION 
 The Administrative Assistant will receive general supervision fromMaternal Health Director by
 1. Seeking out guidance and support as needed. 
2. Following guidance provided by Maternal Health Director. 
3. Providing mentorship/shadowing opportunities for newly hired office staff.

56,454 administrative assistant Jobs