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<h3>Job Description</h3>
Job Description
This is a position within Keller Executive Search and not with one of its clients.
Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. 
Key Responsibilities:
<ul>
<li>Manage executive calendars, schedule meetings, and coordinate travel arrangements. </li>
<li>Prepare and edit correspondence, reports, and presentations. </li>
<li>Maintain filing systems and manage documents related to client projects. </li>
<li>Conduct research to assist with candidate sourcing and client needs. </li>
<li>Support the team with various administrative tasks as needed. </li>
<li>Communicate effectively with clients and candidates for a professional experience. </li>
<li>Assist in organizing company events, meetings, and workshops.</li>
</ul>
Requirements
<ul>
<li>Prior experience as an Administrative Assistant or similar role. </li>
<li>Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). </li>
<li>Strong organizational and multitasking skills. </li>
<li>Excellent written and verbal communication. </li>
<li>Ability to handle confidential information with discretion. </li>
<li>Attention to detail and accuracy. </li>
<li>Works well independently and in a team. </li>
<li>Adaptable in a dynamic environment.</li>
</ul>
Benefits
Compensation and Benefits (Upfront Highlights): 
<ul>
<li>Competitive salary: $72,000–$88,000 annually (depending on experience). </li>
<li>Comprehensive health insurance (medical, dental, and vision). </li>
<li>401(k) retirement savings plan with company match. </li>
<li>Paid Time Off (PTO) including vacation, holidays, and personal days. </li>
<li>Paid Sick Leave. </li>
<li>Significant opportunities for professional growth, skill development, and career advancement. </li>
<li>Supportive, inclusive, and diverse work environment valuing collaboration and innovation. </li>
<li>The chance to make a meaningful impact by connecting top talent with life-changing opportunities.</li>
</ul>
Professional Growth 
<ul>
<li>Experience in a rapidly growing organization. </li>
<li>Opportunity to expand responsibilities over time in executive recruitment. </li>
<li>Hands-on learning and skill development in high-impact talent acquisition.</li>
</ul>
Company Culture 
<ul>
<li>Flat management structure with direct access to decision-makers. </li>
<li>Friendly, collaborative U.S.-based team empowering innovation. </li>
<li>Open communication environment. </li>
<li>No bureaucracy or rigid hierarchies. </li>
<li>Results-oriented approach.</li>
</ul>
 
Why Join Keller:
Global Reach and Impact Join a top-tier international executive search firm with 512 member firms worldwide, 1,362 consultants, and the ability to fill 14,700 executive positions annually. You'll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.
Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

Administrative Secretary

<h3>Job Description</h3>
Job Description
This is a position within Keller Executive Search and not with one of its clients.
Ready to supercharge executive searches at a global firm impacting top talent worldwide? Join Keller Executive Search and thrive in a fast-paced, collaborative environment as our dedicated Administrative Assistant. In this role, you'll provide essential support to our executive search professionals, ensuring seamless operations and contributing to client success in high-stakes talent acquisition. If you're searching for administrative assistant jobs in New York with remote admin flexibility, this is your chance to make a real impact in talent acquisition admin roles. 
Key Responsibilities:
<ul>
<li>Manage executive calendars, schedule meetings, and coordinate travel arrangements. </li>
<li>Prepare and edit correspondence, reports, and presentations. </li>
<li>Maintain filing systems and manage documents related to client projects. </li>
<li>Conduct research to assist with candidate sourcing and client needs. </li>
<li>Support the team with various administrative tasks as needed. </li>
<li>Communicate effectively with clients and candidates for a professional experience. </li>
<li>Assist in organizing company events, meetings, and workshops.</li>
</ul>
Requirements
<ul>
<li>Prior experience as an Administrative Assistant or similar role. </li>
<li>Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). </li>
<li>Strong organizational and multitasking skills. </li>
<li>Excellent written and verbal communication. </li>
<li>Ability to handle confidential information with discretion. </li>
<li>Attention to detail and accuracy. </li>
<li>Works well independently and in a team. </li>
<li>Adaptable in a dynamic environment.</li>
</ul>
Benefits
Compensation and Benefits (Upfront Highlights): 
<ul>
<li>Competitive salary: $72,000–$88,000 annually (depending on experience). </li>
<li>Comprehensive health insurance (medical, dental, and vision). </li>
<li>401(k) retirement savings plan with company match. </li>
<li>Paid Time Off (PTO) including vacation, holidays, and personal days. </li>
<li>Paid Sick Leave. </li>
<li>Significant opportunities for professional growth, skill development, and career advancement. </li>
<li>Supportive, inclusive, and diverse work environment valuing collaboration and innovation. </li>
<li>The chance to make a meaningful impact by connecting top talent with life-changing opportunities.</li>
</ul>
Professional Growth 
<ul>
<li>Experience in a rapidly growing organization. </li>
<li>Opportunity to expand responsibilities over time in executive recruitment. </li>
<li>Hands-on learning and skill development in high-impact talent acquisition.</li>
</ul>
Company Culture 
<ul>
<li>Flat management structure with direct access to decision-makers. </li>
<li>Friendly, collaborative U.S.-based team empowering innovation. </li>
<li>Open communication environment. </li>
<li>No bureaucracy or rigid hierarchies. </li>
<li>Results-oriented approach.</li>
</ul>
 
Why Join Keller:
Global Reach and Impact Join a top-tier international executive search firm with worldwide reach. You’ll gain exposure to U.S. markets, global stakeholders, and high-stakes talent acquisition that drives transformative business growth. Career Acceleration Thrive in a flat, results-oriented structure with direct access to decision-makers, offering rapid professional development, hands-on learning in executive recruitment, and clear paths to expand your responsibilities in a scaling organization. Collaborative and Inclusive Culture Team up with a friendly crew that fosters open communication, celebrates diversity, and values innovation—free from bureaucracy, with a focus on teamwork and meaningful contributions to connecting top talent with life-changing opportunities. Work-Life Integration Enjoy the flexibility of remote work in a supportive environment that prioritizes your well-being, while making a tangible difference in industries worldwide through ethical, high-standard recruitment practices. Unmatched Professional Growth Benefit from opportunities to work on diverse, high-impact projects, including leadership assessments and HR advisory services, in a company committed to excellence, client success, and long-term employee development.
Equal Employment Opportunity and Non-Discrimination Policy
Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.
Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.
Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.
Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.
Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.
E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.
Privacy and Pay Equity:
<ul>
<li>California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at .</li>
<li>Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.</li>
<li>Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.</li>
</ul>
State-Specific Information:
<ul>
<li>Rhode Island: We do not request or require salary history from applicants.</li>
<li>Connecticut: We provide wage range information upon request or before discussing compensation.</li>
<li>New Jersey: We do not inquire about salary history unless voluntarily disclosed.</li>
</ul>
Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.
Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.
Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.
Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.

<h3>Job Description</h3>
Job Description
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Complete various administrative and clerical duties
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Answer phones
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Greet patients and schedule appointments
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Coordinate physicians' schedules
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Process payments and verify insurance information and eligibility
·&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp; Generate reports and perform data entry
<ul>
<li>Manage phone calls and emails with professionalism</li>
<li>Respond in a timely fashion to managers' requests</li>
<li>Facilitate communication within the company to maximize workflow (e.g. distribute vital information, schedule presentations and plan for logistical needs)</li>
<li>Commitment to efficiency a willingness to seek best practices in running the office</li>
<li>Able to troubleshoot challenges as they arise</li>
<li>Collaboratively review and recommend changes to our company policies</li>
</ul>

Secretary Receptionist

<h3>Job Description</h3>
Job DescriptionSt. Michael's Eye &amp; Laser Institute is seeking a Full-Time Medical Receptionist to join our team. Company Mission: At St. Michael's Eye &amp; Laser Institute, our mission is to transform lives through exceptional eye care, harnessing the latest in medical technology and delivering it with heartfelt compassion. We strive to restore and enhance the gift of sight, offering personalized and comprehensive treatments tailored to each patient’s unique needs. Driven by a passion for excellence and innovation, we are committed to providing a nurturing environment where every patient feels valued and cared for. Our goal is to make a profound and positive impact on the vision and well-being of our community. About the Position: Join our team as a Front Desk Receptionist and play a vital role in delivering exceptional customer service both in person and over the phone. As the welcoming face of our medical facility, you'll ensure a warm and inviting environment for patients and their families. Your responsibilities will include greeting patients, scheduling and confirming appointments, assisting with the check-in and check-out process, and verifying patient information. You will also be tasked with accurately entering and maintaining patient demographic information and handling daily collections on patient accounts in accordance with insurance guidelines. This is a fantastic opportunity to be part of a dedicated team committed to outstanding patient care. Primary responsibilities: 1. Greet every patient in a friendly and professional manner, obtain accurate demographic information; insurance cards, driver's license, and consents. 2. Verify all patient demographic information including address and DOB are current and correct when checking insurance eligibility. 3. Ensure proper authorization/ referrals or patient records from other facilities are received and documented. 4. Collect all copays, deductibles, coinsurance, additional fees for services, and any past due balance on the account at the time of service. 5. Schedule follow-up appointments according to physician orders in MDI. 6. Manage walk-in patients per company policy. 7. Answer incoming phone calls, assisting patients, and gathering detailed messages for other office personnel. 8. File faxes appropriately. 9. Assist Medical Records in chart filing. 10. Scanning of patient chart information. What do we look for? 1. Outstanding interpersonal skills, a friendly demeanor, a positive attitude, as well as tact, diplomacy, and patience are essential 2. Office experience is required; experience in a medical office setting is highly preferred 3. Must have the ability to multitask and demonstrate attention to detail 4. Flexibility to be a part of a team in working a rotating schedule, 8 hour shift M-F, within the hours of 7:30am to 5pm (no evenings or weekends!) 5. Strong organizational skills with attention to detail. 6. Ability to read and communicate effectively in person and over the phone with patients, supervisors, doctors, and team 7. Empathetic personality giving attention to patients’ needs and concerns. 8. Ability to cross-train to other business office responsibilities 9. Must be mobile in an office environment; frequent standing, sitting, and walking Job Skills &amp; Qualifications: 1. Maintain confidentiality of private information 2. Friendly demeanor and positive attitude 3. Basic knowledge of standard medical terminology 4. Ability to multitask and prioritize tasks 5. Proficient in answering phones 6. Basic computer skills 7. Develop strong customer relationships with a focus on achieving customer satisfaction Job Type: Full-time Job Type: Full-time Benefits: 
<ul>
<li>401(k) matching</li>
<li>Dental insurance</li>
<li>Health insurance</li>
<li>Life insurance</li>
<li>Opportunities for advancement</li>
<li>Paid time off</li>
<li>Uniform allowance</li>
<li>Vision insurance</li>
</ul>
Education: 
<ul>
<li>High school or equivalent (Preferred)</li>
</ul>
Experience: 
<ul>
<li>Customer service: 2 years (Preferred)</li>
</ul>
Work Location: In person

Medical Secretary

<h3>Job Description</h3>
Job Description
Local person part time for Secretarial,Collections,Computer and Phone experience
Hourly wages

Secretary/Collections

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Great Work Environment</li>
<li>Career Advancement Opportunities</li>
</ul>
Job SummaryWe are seeking a Medical Secretary to join our team! As a Medical Secretary, you will be responsible for greeting patients who come in the door, checking them in, and pulling relevant patient files or obtaining new patient information. You will also answer phone calls and direct them to the appropriate place, mail or fax documentation to the appropriate offices, and maintain excellent medical and correspondence records, as appropriate. The ideal candidate is very organized, has strong customer service and interpersonal skills, and works well independently and within a team. Responsibilities&nbsp;
<ul>
<li>Greet patients who walk through the door</li>
<li>Ascertain their needs and get them checked in</li>
<li>Pull their medical records, or take a new patient history</li>
<li>Answer the phone and schedule appointments or answer patient questions</li>
<li>Maintain comprehensive medical records, as needed</li>
</ul>
Qualifications
<ul>
<li>Strong customer service skills</li>
<li>Excellent organizational skills</li>
<li>Attention to detail</li>
<li>Familiarity with basic computer programs, such as the Microsoft Office suite</li>
<li>Previous office experience desired</li>
</ul>

<h3>Job Description</h3>
Job Description
Salary: $42,100 Annually / $20.24 Hourly 
The Safer Foundation is a social service provider to individuals with arrest and conviction records. Through a full range of services, including case management, educational instruction and advocacy, we focus on preparing individuals for the world of work by helping them find and keep productive and meaningful employment.
General Summary:
The Secretary is responsible for providing support to Chief of Security and assisting with the verification and quality control of selected reports. This position is housed in our Adult Transition Centers and funded by the Illinois Department of Corrections. 
 Performance Results Description
The Position is properly performed when all essential duties and responsibilities are executed by following the Safer Values.
Exceeding Expectations, Communication and Collaboration, Integrity, and Evidence Based Innovation.
Essential Duties and Responsibilities:
 Stakeholder Interface and Service
<ul>
<ul>
<li>Administer clerical support promptly and efficiently.</li>
<li>Handle calls, taking messages and fielding answers to routine and non-routine questions. </li>
<li>Handle confidential and non-­ routine information and explains policies when necessary.</li>
<li>Act as a liaison with other departments and outside agencies, including high-level staff of the IDOC and Safer's Leadership Team. </li>
<li>Generates and disseminates error free reports are, on a monthly basis, to appropriate staff.</li>
<li>Work independently and within a team on special nonrecurring and ongoing projects. </li>
<li>Act as project manager for special projects, at the request of the Associate Vice President.</li>
<li>Provides timely assistance to Center staff when encountering Offender 360 problems such as the need to reset 'sign­ on codes.'</li>
<li>Ensures correspondence and documents are of the highest quality and appearance. </li>
</ul>
<li>Tracking, Document, and Reporting
<ul>
<li>Type and design general correspondences, memos, charts, tables, graphs, reports, and proofreads for spelling, grammar, and layout, making appropriate changes. </li>
<li> Prepares, organizes, and maintains ATC resident activity files, so files can be easily retrieved at all times.</li>
<li>Collects and enters weekly Program Activity Reports into the appropriate database accurately and in a timely manner.</li>
<li>Ensure that the Center's Local Procedures and DOC's Administrative Directives are kept current and are maintained in accordance with Safer's and DOC's standards to ensure compliance.</li>
<li>Updates the resident's Activity Schedules in a timely manner and always keeps accessible.</li>
<li>Coordinates all activities relating to the Volunteers program such as maintaining sign-in logs and files, processing check requests, etc. are handled promptly and efficiently.</li>
<li>Create and develop visual presentations utilizing desktop publishing.</li>
<li>Schedule and organize meetings, travel, conferences and activities for the Program Manager and designees. </li>
<li>Establish, develop, maintain, and update filing system.</li>
<li>Open mail, drafting written responses or replies by phone or e-mail when necessary.</li>
<li>Respond to regularly occurring requests for information.</li>
<li>Prepare Purchase Orders for the purchasing of supplies and uniforms for the Program and Security Departments. </li>
<li>Forward to the Program Manager and Chief of Security for approval according to established standards.</li>
</ul>
</li>
</ul>
 Required Knowledge, Skills, and Abilities:
<ul>
<li>Knowledge of secretarial, office administrative procedures</li>
<li>Knowledge of use and operation of standard office equipment</li>
<li>Knowledge of a variety of computer software applications in word processing, spreadsheets, database, and presentation software.</li>
</ul>
Education and Experience:
<ul>
<li>Associate's degree in Secretarial Science, Business, or related discipline </li>
<li>5 years related experience</li>
<li>Bilingual proficiency (English and Spanish) preferred</li>
</ul>
 
Benefits:
<ul>
<li>Medical Insurance – Care for you and eligible family members
<ol>
<li>Choice of two (2) Medical Plan options from BlueCross BlueShield</li>
<li>Preferred Provider Organization (PPO)</li>
<li>Health Maintenance Organization (HMO)</li>
</ol>
</li>
<li>Dental Insurance – Offered by BCBS
<ol>
<li>Individual coverage 100% paidby Safer!
<ul>
<li>Eligible family coverage available</li>
</ul>
</li>
</ol>
</li>
<li>Vision – “See” how Safer cares for your eye health 
<ol>
<li>Low-cost co-pays for in-network exam, frames &amp; contacts</li>
</ol>
</li>
</ul>
<ul>
<li>Life Insurance – Protection for you &amp; your family 
<ol>
<li>Basic Life (equal to 1.5 times your salary.)</li>
<li> 100% paid by Safer!</li>
</ol>
</li>
</ul>
 
<ul>
<li>403b Retirement Plan – Helping you save for retirement 
<ol>
<li>Generous Company match to help you save more!</li>
</ol>
</li>
</ul>
 
<ul>
<li>Vacation &amp; Holidays – Refresh, rewind, &amp; enjoy at Safer!
<ol>
<li>Vacation days (non-manager)</li>
<li>Company Holidays (2025); more than industry standard</li>
<li>Paid Leave Days </li>
</ol>
</li>
<li>Other Benefits &amp; Perks -adding value to You!
<ol>
<li>Employee Assistance Plan (EAP)</li>
<li>Benefits such as Pet Insurance, Critical Illness, &amp; Travel</li>
</ol>
</li>
</ul>

Safer Foundation is a drug-free workplace. Equal Opportunity Employer/Affirmative Action/Minorities/Females/Veterans
 <a href="http://www.saferfoundation.org" target="_blank">www.saferfoundation.org</a>

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