field_job_employment_type

field_job_occupational_field_parents_all

job_organization_name

city

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<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Bonus based on performance</li>
<li>Company parties</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Free food &amp; snacks</li>
<li>Health insurance</li>
<li>Paid time off</li>
</ul>
 Who We Are We are a well-established fiduciary and care management company with over 15 years of service, experiencing rapid growth. Our team provides compassionate and professional support to elders and individuals with special needs through Trust and Estate Administration, Financial and Health Care Powers of Attorney, Conservatorships, and Care Management. Our office environment is informal yet impeccably professional. While the work is fast-paced and demanding, we value autonomy and offer flexibility for self-directed employees to manage their workload with minimal stress. We are a HIPAA-compliant workplace committed to confidentiality and integrity. About the Role Were seeking a proactive, detail-oriented Executive Assistant to keep operations running smoothly across legal, financial, and client-care services. This role requires discretion, adaptability, and strong organizational skills in a fast-paced environment. Key Responsibilities 
<ul>
<li>Executive Support:
<ul>
<li>Manage calendars (court dates, staff meetings, client appointments)</li>
<li>Register for and coordinate webinars, trainings, and conferences</li>
<li>Monitor email; prepare documents and presentations</li>
<li>Coordinate travel</li>
<li>Track licenses, certifications, and CEUs</li>
<li>Liaise with IT vendors; maintain technology inventory</li>
<li>Provide basic tech support (including on-site troubleshooting)</li>
<li>Update and create office protocols</li>
</ul>
</li>
<li>Client Coordination:
<ul>
<li>Assist with deposits, account documentation, and scheduling bank and client appointments</li>
<li>Conduct client intake calls</li>
<li>Prepare contracts and service agreements</li>
</ul>
</li>
<li>Office Administration:
<ul>
<li>Backup phones, mail, and supply management</li>
<li>Schedule and prepare agendas for staff meetings; take and distribute minutes</li>
<li>Format and proof documents accurately</li>
</ul>
</li>
</ul>
Qualifications 
<ul>
<li>Education: Associates degree required; Bachelors preferred or equivalent experience</li>
<li>Experience: 3+ years as an executive assistant or in high-level administrative support</li>
<li>Skills:
<ul>
<li>Exceptional organizational, verbal, and written communication skills</li>
<li>Proficiency in Microsoft Office Suite, Dropbox, Adobe Acrobat, LastPass, Zoom</li>
<li>Familiarity with VOIP phone and electronic fax</li>
</ul>
</li>
<li>Qualities: Discreet, reliable, adaptable, and capable of handling confidential matters</li>
</ul>
Physical &amp; Logistical Requirements 
<ul>
<li>Able to sit or stand at a workstation for most of the workday</li>
<li>Willing to undergo a hiring background check</li>
<li>Occasionally lift and move boxes/packages up to 25 lbs (standard office materials)</li>
<li>Occasional driving as needed required. Valid CA drivers license, auto insurance, personal vehicle, and a clean driving record are required. We will fully reimburse work-related vehicle expenses (e.g., IRS mileage rate) per California Labor Code 2802.</li>
</ul>
Soft Skills &amp; Work Style 
<ul>
<li>Meticulous attention to detail and commitment to accuracy</li>
<li>Ability to verify own work and review others work to minimize errors</li>
<li>Excellent phone etiquette everyone in the office answers phones</li>
<li>Proactive, responsible, and punctual with high standards of integrity</li>
<li>Flexible and thrives in a dynamic, fast-paced small office environment</li>
<li>Comfortable working collaboratively in a moderate-noise setting</li>
<li>Preferred: Experience in fiduciary, legal, or elder-care settings</li>
</ul>
Legal &amp; Compliance Notices 
<ul>
<li>At-Will Employment: This position is at-will under California law</li>
<li>Equal Opportunity: We comply with FEHA and do not discriminate based on protected characteristics</li>
<li>Privacy: Personal data handled per CCPA/CPRA requirements</li>
<li>Accommodations: Reasonable accommodations available for applicants with disabilities</li>
</ul>
Why Join Us? Be part of a compassionate, high-performing team dedicated to client care. If you thrive in a fast-paced environment and value meaningful work, wed love to meet you. Apply Today: Submit your resume and cover letter. Following the review of your resume, completion of the online assessment is a mandatory step in order to proceed further in the selection process. This role also offers growth opportunities. This is an in-office position and is full-time (30-40 hrs. per week). Hours are between 9AM and 5PM. $28-34/hr. to start DOE (re-evaluation after 90-day introductory period). Were Hiring Immediately Be Part of Our Team! Office located in Oakland. Local applicants only. No relocation assistance offered.

Executive Assistant

<h3>Job Description</h3>
Job DescriptionCoreWeave is The Essential Cloud for AI™. Built for pioneers by pioneers, CoreWeave delivers a platform of technology, tools, and teams that enables innovators to build and scale AI with confidence. Trusted by leading AI labs, startups, and global enterprises, CoreWeave combines superior infrastructure performance with deep technical expertise to accelerate breakthroughs and turn compute into capability. Founded in 2017, CoreWeave became a publicly traded company (Nasdaq: CRWV) in March 2025. Learn more at <a href="http://www.coreweave.com" target="_blank">www.coreweave.com</a>.
What You'll Do:
CoreWeave's Legal Department supports a broad range of high-impact, cross-functional initiatives across the company. As the team continues to grow, we are looking for a motivated and versatile Executive Assistant to provide essential operational and administrative support to a group of five VP-level attorneys and business leaders.
About the role:
In this role, you will serve as a trusted partner to senior leadership by anticipating needs, driving operational efficiency, and ensuring seamless day-to-day execution within a fast-paced environment. You will manage complex scheduling, coordinate travel and events, support communication and documentation, and collaborate closely with other executive assistants and stakeholders across the organization. Success in this role requires exceptional judgment, discretion, initiative, and a team-first mindset.
<ul>
<li>Manage complex calendars and coordinate scheduling across multiple time zones, ensuring alignment of meetings, priorities, and commitments.</li>
<li>Oversee travel logistics and complete expense reporting with accuracy and adherence to company policies.</li>
<li>Plan and execute team activities, including staff meetings, all-hands sessions, off-sites, and social events.</li>
<li>Use task management tools (e.g., Asana) to track deliverables, follow up on action items, and support timely execution of team priorities.</li>
<li>Partner closely with legal leadership and collaborate with other executive assistants to ensure smooth organizational operations.</li>
<li>Prepare and refine written communications, reports, and presentation materials with strong attention to detail and executive polish.</li>
<li>Demonstrate a hands-on, proactive approach by stepping in wherever needed to support organizational success.</li>
</ul>
Who You Are: 
<ul>
<li>3–5+ years of experience providing executive-level administrative support to Sr. Director/VP-level leaders.</li>
<li>Project management experience, including use of tools such as Asana.</li>
<li>Proficiency with Google Suite, Google Calendar, Slack, Microsoft Office, and Zoom.</li>
<li>Experience planning events or coordinating team-wide activities.</li>
<li>Strong organizational and communication skills, with the ability to manage multiple simultaneous assignments.</li>
<li>Proven ability to improve processes and drive operational efficiency.</li>
<li>High levels of integrity and discretion when handling confidential information.</li>
<li>Impeccable attention to detail and ability to work effectively with minimal supervision across multiple locations and time zones.</li>
</ul>
Preferred: (if applicable)
<ul>
<li>Experience supporting multiple executives simultaneously within a fast-moving environment.</li>
<li>Background in legal, compliance, or professional services organizations.</li>
</ul>
Wondering if you're a good fit? 
We believe in investing in our people and value candidates who bring diverse experiences—even if you don't meet 100% of the listed requirements. If some of the qualities below describe you, we'd love to talk:
<ul>
<li>You thrive in dynamic, fast-paced environments and enjoy problem-solving on the fly.</li>
<li>You are curious about how teams operate and enjoy optimizing processes.</li>
<li>You excel at organizing complex workflows and anticipate needs before they arise.</li>
</ul>
Why CoreWeave?
At CoreWeave, we work hard, have fun, and move fast! We're in an exciting stage of hyper-growth that you will not want to miss out on. We're not afraid of a little chaos, and we're constantly learning. Our team cares deeply about how we build our product and how we work together, which is represented through our core values: 
<ul>
<li>Be Curious at Your Core</li>
<li>Act Like an Owner</li>
<li>Empower Employees</li>
<li>Deliver Best-in-Class Client Experiences</li>
<li>Achieve More Together</li>
</ul>
We support and encourage an entrepreneurial outlook and independent thinking. We foster an environment that encourages collaboration and provides the opportunity to develop innovative solutions to complex problems. As we get set for take off, the growth opportunities within the organization are constantly expanding. You will be surrounded by some of the best talent in the industry, who will want to learn from you, too. Come join us! 
The base salary range for this role is $98,000 to $143,000. The starting salary will be determined based on job-related knowledge, skills, experience, and market location. We strive for both market alignment and internal equity when determining compensation. In addition to base salary, our total rewards package includes a discretionary bonus, equity awards, and a comprehensive benefits program (all based on eligibility).
What We Offer
The range we've posted represents the typical compensation range for this role. To determine actual compensation, we review the market rate for each candidate which can include a variety of factors. These include qualifications, experience, interview performance, and location.
In addition to a competitive salary, we offer a variety of benefits to support your needs, including:
<ul>
<li>Medical, dental, and vision insurance - 100% paid for by CoreWeave</li>
<li>Company-paid Life Insurance </li>
<li>Voluntary supplemental life insurance </li>
<li>Short and long-term disability insurance </li>
<li>Flexible Spending Account</li>
<li>Health Savings Account</li>
<li>Tuition Reimbursement </li>
<li>Ability to Participate in Employee Stock Purchase Program (ESPP)</li>
<li>Mental Wellness Benefits through Spring Health </li>
<li>Family-Forming support provided by Carrot</li>
<li>Paid Parental Leave </li>
<li>Flexible, full-service childcare support with Kinside</li>
<li>401(k) with a generous employer match</li>
<li>Flexible PTO</li>
<li>Catered lunch each day in our office and data center locations</li>
<li>A casual work environment</li>
<li>A work culture focused on innovative disruption</li>
</ul>
Our Workplace
While we prioritize a hybrid work environment, remote work may be considered for candidates located more than 30 miles from an office, based on role requirements for specialized skill sets. New hires will be invited to attend onboarding at one of our hubs within their first month. Teams also gather quarterly to support collaboration
California Consumer Privacy Act - California applicants only
CoreWeave is an equal opportunity employer, committed to fostering an inclusive and supportive workplace. All qualified applicants and candidates will receive consideration for employment without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity, national origin, veteran status, or genetic information.
As part of this commitment and consistent with the Americans with Disabilities Act (ADA), CoreWeave will ensure that qualified applicants and candidates with disabilities are provided reasonable accommodations for the hiring process, unless such accommodation would cause an undue hardship. If reasonable accommodation is needed, please contact: <a href="mailto:careers@coreweave.com" target="_blank">careers@coreweave.com</a>.
Export Control Compliance
This position requires access to export controlled information. To conform to U.S. Government export regulations applicable to that information, applicant must either be (A) a U.S. person, defined as a (i) U.S. citizen or national, (ii) U.S. lawful permanent resident (green card holder), (iii) refugee under 8 U.S.C. § 1157, or (iv) asylee under 8 U.S.C. § 1158, (B) eligible to access the export controlled information without a required export authorization, or (C) eligible and reasonably likely to obtain the required export authorization from the applicable U.S. government agency. CoreWeave may, for legitimate business reasons, decline to pursue any export licensing process.

<h3>Job Description</h3>
Job DescriptionSalary: $90,000 - $110,000 DOE 
WR Immigration is a global immigration firm known worldwide for its innovation, technology, high touch legal services, and flawless execution. With offices across four time zones, the firm provides corporate global visa services in over 100 countries. WR is one of the fastest growing immigration service providers worldwide with over 30 attorneys and 140 immigration professionals working out of offices in Boston, Denver, Los Angeles, Michigan, New York, Oakland, San Diego, San Francisco, Santa Monica, and Shanghai.
 
Were looking for a highly organized and detail-oriented Executive Assistant to support the firms Executive Director. If you have experience in immigration support, or legal administration, this could be a fantastic opportunity for you to grow your career.
 
What Youll Be Doing:
<ul>
<li>Project management for the operations team</li>
<li>Support strategy to improve office operational efficiency</li>
<li>Produce reports and handle vendor and internal contracts</li>
<li>Work on various administrative projects as directed by leadership</li>
<li>Support in-office file production needs</li>
</ul>
 
Requirements:
<ul>
<li>Bachelors degree</li>
<li>Experience in managing a team</li>
<li>Experience in legal admin</li>
<li>Familiarity with immigration visa types</li>
<li>Prior experience in a leadership position at a professional office setting</li>
<li>Strong writing skills with an emphasis on email correspondence in a professional work setting</li>
<li>Excellent written English and high attention to detail</li>
<li>Strong confidentiality, accuracy, and compliance skills</li>
<li>Great organizational abilities and comfort managing multiple cases/projects</li>
<li>Excellent attention to detail, organization, and follow-through with all responsibilities</li>
<li>Ability to work independently, multitask, and prioritize workload in a fast-paced environment</li>
<li>Professional presentation and effective communication skills with a variety of stakeholders, including employees and clients</li>
<li>Leadership ability to manage challenges and oversee employees</li>
<li>Proficiency with tools like Microsoft Excel, Adobe, Zoom, Salesforce experience is a plus</li>
<li>Coordinate company-wide activities and operations to ensure efficiency and compliance</li>
</ul>
 
Interested applicants should submit a cover letter and resume. Salary may vary based on location and experience. The expected salary range for this position is between $90,000 and $110,000 per year.
 
Diversity inspires excellence.WR Immigration is committed to creating, fostering, and preserving an inclusive environment. We support our team members from all nations and backgrounds to achieve their goals and build a life of their dreams. We recognize that our team members bring different talents, skills, and experiences, and their contributions are valuable for our clients and our firm. We believe that it isourresponsibility to create an inclusive and respectful workplace that inspires excellence and compassion both internally within WR and externally in our service to clients.

<h3>Job Description</h3>
Job Description
Job Posting: Executive Assistant to the CEO of the Idaho Trucking Association
Position: Executive Assistant to the CEO Employer: Idaho Trucking Association Location: Meridian, Idaho Schedule: Monday – Thursday (32+ hours per week) Compensation: $19-$23 hr. + Paid Federal Holidays
About the Idaho Trucking Association (ITA):
The Idaho Trucking Association is a trade organization dedicated to advocating for the interests of the trucking industry in Idaho. We work closely with lawmakers, regulatory agencies, and industry leaders to promote policies that support safe and efficient trucking operations. Our association provides valuable resources, networking opportunities, and educational programs to help our members navigate industry challenges and succeed in their businesses.
Position Overview:
The ITA is seeking a highly organized and detail-oriented Executive Assistant to support the CEO in managing a variety of administrative and operational tasks. This role requires a proactive and adaptable professional who can handle membership management, event planning, bookkeeping, social media, and board relations. The ideal candidate should be self-motivated, excellent at multitasking, and able to maintain smooth day-to-day operations within the organization.
Key Responsibilities:
<ul>
<li>Bookkeeping &amp; Financial Administration: Manage financial records using QuickBooks Online, perform monthly reconciliations, and collaborate with the accountant.</li>
<li>Front Desk &amp; Member Support: Answer calls, greet visitors, maintain a welcoming office environment, and assist with membership inquiries.</li>
<li>Membership Management: Handle invoicing, dues tracking, collections, and maintain an up-to-date membership database.</li>
<li>Event Planning: Coordinate and manage major events (conferences, conventions), oversee logistics, sponsorships, and marketing efforts.</li>
<li>Truck Simulator Dispatch: Schedule and manage the logistics of the ITA’s truck simulator for student programs.</li>
<li>Board &amp; Committee Coordination: Track board members, organize meetings, prepare agendas, minutes, and financial reports.</li>
<li>Marketing &amp; Social Media: Manage social media platforms, send weekly email blasts, and update the organization’s website.</li>
<li>Sponsorship Management: Actively seek sponsorships for events and programs while ensuring sponsors receive appropriate recognition.</li>
</ul>
Qualifications:
<ul>
<li>Strong organizational and time-management skills.</li>
<li>Working knowledge of bookkeeping and basic accounting</li>
<li>Proficiency in Microsoft Office Suite, QuickBooks Online, and Outlook (Minimum 2 years of QuickBooks online experience required)</li>
<li>QuickBooks knowledge tests will be required of applicant</li>
<li>1-2 years of experience with corporate media posts on Facebook, X, Constant Contact</li>
<li>Excellent written and verbal communication skills.</li>
<li>Strong problem-solving abilities and abilities to work independently.</li>
<li>Experience in event planning, membership management, and bookkeeping is a plus.</li>
<li>Ability to multitask and prioritize tasks effectively in a fast-paced environment.</li>
</ul>
If you’re a dedicated and proactive professional looking to join an impactful organization, we encourage you to apply!
To Apply: Submit your resume and cover letter to <a href="mailto:Allenh@idtrucking.org" target="_blank">Allenh@idtrucking.org</a> .
Company DescriptionWe represent the trucking industry in Idaho with safety and resources 
<h3>Company Description</h3>
We represent the trucking industry in Idaho with safety and resources

<h3>Job Description</h3>
Job Description
About the Role:
We are seeking a highly organized and proactive Legal Executive Assistant to support our senior legal executives. In this role, you will play a pivotal part in ensuring smooth operations by managing schedules, coordinating events, and handling administrative tasks with a keen eye for detail and confidentiality. The ideal candidate thrives in a fast-paced legal environment, excels at multitasking, and brings a blend of administrative expertise and creative problem-solving to enhance executive productivity.
Key Responsibilities:
<ul>
<li>Maintain and optimize executive calendars, including scheduling meetings, appointments, and travel arrangements while anticipating conflicts and prioritizing tasks.</li>
<li>Plan and execute internal and external events, such as client dinners, team-building activities, conferences, and firm-wide gatherings, from venue selection to logistics and follow-up.</li>
<li>Procure thoughtful gifts for clients, partners, and team members, ensuring alignment with company policies, budgets, and cultural sensitivities.</li>
<li>Prepare agendas, briefing materials, presentations, and reports in advance of meetings</li>
<li>Screen and prioritize emails, calls, and correspondence</li>
<li>Track key initiatives, deadlines, and follow-ups on behalf of the executive</li>
<li>Ensure seamless logistics for off-site meetings, conferences, and events</li>
<li>Handle confidential information with utmost discretion, including managing sensitive client files and executive communications.</li>
<li>Liaise with internal departments (e.g., HR, finance) and external vendors to streamline operations and resolve issues efficiently.</li>
<li>Provide general office support, such as expense tracking, supply management, and ad-hoc projects to keep the team running smoothly.</li>
</ul>
Qualifications:
<ul>
<li>Bilingual (Spanish proficiency)</li>
<li>3+ years of experience as an executive assistant, preferably in a legal or professional services setting.</li>
<li>Proven track record in event planning, with experience managing budgets and vendor relationships.</li>
<li>Strong organizational skills with proficiency in tools like Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and calendar management software (e.g., Calendly or similar).</li>
<li>Excellent communication skills, both written and verbal, with the ability to interact professionally with high-level executives and clients.</li>
<li>Ability to procure items efficiently, with a creative flair for selecting appropriate gifts.</li>
<li>Familiarity with legal terminology and processes is a plus.</li>
<li>High level of integrity, attention to detail, and the ability to work independently under pressure.</li>
<li>Willingness to occasionally work outside standard hours for events or deadlines.</li>
</ul>
What We Offer:
<ul>
<li>Competitive salary range based on experience.</li>
<li>Comprehensive benefits package, PTO and professional development opportunities.</li>
<li>A collaborative work environment with opportunities for growth.</li>
</ul>

<h3>Job Description</h3>
Job Description
The Executive Assistant will support the Chief Collaboration &amp; Integration Officer (CCIO) in keeping the firm’s strategic and operational priorities on track. This role blends executive support with project coordination helping the CCIO ensuring firm initiatives move forward.
The Executive Assistant connects leadership and teams, manages critical details, and helps turn plans into action. By supporting both people and projects, this role plays an important part in driving collaboration and operational excellence across the firm.
Essential Position Responsibilities:
Executive Support
· Provide comprehensive administrative support to the CCIO
· Assist CCIO with calendar management, scheduling, travel coordination, and meeting preparation.
· Draft and prepare agendas, meeting support materials, presentation materials, and follow-up communications.
· Anticipate needs and proactively manage priorities, deadlines, and commitments.
Project &amp; Operations Management
· Lead and manage firm-wide operational projects, ensuring timelines, deliverables, and milestones are achieved.
· Collaborate with cross-functional teams to improve processes, enhance efficiency, and support firm initiatives.
· Develop, document, and lead adoption of standard operating procedures (SOPs) to drive consistency and operational excellence..
· Support change management and integration efforts for new systems, processes, or initiatives.
· Leverage current technology as well as identify and implement new technologies and productivity tools to manage information, streamline processes, and enhance efficiency.
EOS/Traction Support
· Support the firm’s EOS (Entrepreneurial Operating System) implementation by preparing scorecards, documenting meeting notes, tracking Rocks, and ensuring follow-through on commitments.
· Act as a key facilitator between the CCIO and other leadership roles to promote cross-functional alignment and collaboration.
Collaboration &amp; Communication
· Build strong relationships across the firm and act as a trusted liaison between the CCIO and internal/external stakeholders. 
· Draft, edit, and refine correspondence, presentations, and reports with precision and professionalism. 
Requirements
· Bachelor’s degree in Business Administration, Project Management, or related field (or equivalent experience) preferred.
· 3–5 years of experience in project management, operations, executive support, or a hybrid role in professional services firm preferred.
· Familiarity with EOS / Traction methodology preferred. 
· Strong organizational, time management, and multitasking skills with proven ability to manage competing priorities.
· Excellent written and verbal communication skills, with the ability to interact professionally at all levels.
· Proficiency in Microsoft Office Suite and project management tools (e.g., Monday.com, Notion, or similar).
· Ability to handle sensitive and confidential information with discretion.
· Strong problem-solving skills, with a proactive and resourceful approach.
· Proven ability to manage multiple projects and meet deadlines.
Benefits
Health insurance; dental insurance; vision insurance; an employer funded profit-sharing plan with a 401(k) option (upon meeting eligibility requirements), group term life insurance, disability insurance, flexible spending accounts and a flexible time off and paid leave program.

<h3>Job Description</h3>
Job Description
The Executive Assistant (EA) serves as a trusted partner to the executive team, ensuring leaders remain focused on high-value priorities that drive the firm forward. This role requires a forward-thinking, highly organized professional who can anticipate needs, manage competing demands, and act as a gatekeeper to optimize executive time. The EA enhances leadership effectiveness by coordinating schedules, managing communications, preparing for critical meetings, and supporting strategic initiatives.
 Benefits
Hourly Base Salary + Bonus Opportunities
Paid Time Off (PTO)
Health Insurance
Mon-Fri Schedule
Parental Leave
Retirement Plan
Career Growth Opportunities
Hands on Training
 Responsibilities 
The Executive Assistant (EA) will oversee scheduling priorities, ensuring executive availability aligns with firm goals and client service standards, while also preparing leaders with the right materials for each commitment. They will manage communication flow, serving as the first point of contact for executives and ensuring clarity, professionalism, and discretion in all correspondence. Core responsibilities include meeting preparation and follow-up, project and strategic support, relationship management with clients and key stakeholders, and operational oversight to keep initiatives on track. The EA will also play a critical role in continuous improvement, identifying opportunities to streamline workflows and enhance executive impact.
 Requirements 
The ideal candidate demonstrates strong organizational skills, attention to detail, and the ability to prioritize effectively under pressure. Emotional intelligence and the ability to build trusted relationships are essential, as is discretion in handling sensitive information. Excellent written and verbal communication skills are required, along with a proactive, problem-solving mindset that anticipates needs before they arise. A successful EA is forward-thinking, adaptable, and thrives in a fast-paced environment while ensuring alignment with the firms vision and values.

<h3>Job Description</h3>
Job Description
 
GENERAL JOB DESCRIPTION
The Executive Assistant performs a variety of administrative duties to support one assigned executive. Some of the duties will include setting and managing daily schedules and calendars, answering phones and taking messages, arranging meetings, screening and greeting visitors and clients, making travel arrangements, preparing reports, filing and organizing documents, and recording meeting minutes. The person in this role ensures all incoming information is processed in an efficient, accurate, expedient, and confidential manner. An Executive Assistant must be sensitive to our employee and client needs, department needs,and have excellent working relationships when interacting with others throughout the firm. There is travel between Los Angeles and Westlake Village.

DUTIES AND RESPONSIBILITIES
<ul>
<li>Executes a broad variety of tasks for assigned executive(s) including managing an active calendar of appointments, compiling expense reports, composing and preparing correspondence, arranging complex/detailed travel plans, itineraries, and agendas </li>
<li>Assists in the weekly travel arrangements for the executive(s) including commute.</li>
<li>Serves as the primary contact for internal and external parties on matters pertaining to assigned executive(s)</li>
<li>Provides daily support to assigned executive(s) by organizing and coordinating calendars, meetings, distributions, etc. and overseeing various special projects. </li>
<li>Screens incoming calls, determining whether or not it requires the attention of the assigned executive(s). </li>
<li>Partners closely and effectively to keep the executive(s) well informed of upcoming commitments and responsibilities; point of contact for a range of staff and external stakeholders</li>
<li>Completes critical aspects of deliverables with a hands-on approach, including drafting letters, personal correspondence, and other tasks that facilitate the executive(s) ability to effectively lead.</li>
<li>Prepares and/or edits documents, such as expense reports, memos, client deliverables, presentations, podcasts, and invoices.</li>
<li>Assists in managing corporate charitable events: invites, solicit for auction items, etc.</li>
<li>Maintains a high level of confidentiality.</li>
<li>Other duties as assigned.</li>
</ul>

EXPERIENCE/CREDENTIALS
<ul>
<li>High school diploma or general education degree (GED) required; Associate's or Bachelor’s degree in Business Administration or other discipline preferred.</li>
<li>5+ years of related Executive Assistant experience in investment, finance, banking, accounting, sales, or a similar industry.</li>
<li>Knowledge of office management systems and procedures.</li>
<li>High level of proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).</li>
</ul>

COMPETENCIES
<ul>
<li>Thrives in a fast-paced and dynamic team-based, collaborative environment, and works well with others to resolve conflicts, especially under pressure.</li>
<li>Highly organized, detail-oriented, and able to meet deadlines, while still maintaining flexibility to meet firm needs.</li>
<li>Strong organizational and interpersonal skills with a demonstrated commitment to teamwork and partnerships.</li>
<li>Excellent oral and written communication skills.</li>
<li>Maintains absolute confidentiality of all information and safeguards firm data; maintains high ethical standard in all practices.</li>
<li>Ability to handle critical internal relationships within the firm, including with the Management team, other departments, and employees of all levels.</li>
<li>Willingness to learn new procedures or skills, accept new projects and challenges, and pitch in to help others as needed.</li>
<li>Problem solving and analytical skills; able to clearly define a problem, synthesize data to derive fact-based insights and actionable recommendations.</li>
<li>Professional and positive demeanor, superb work ethic, high level of personal ethics and integrity.</li>
</ul>
FEATURED BENEFITS: 
<ul>
<li>Discretionary Bonus</li>
<li>Medical Insurance</li>
<li>Dental Insurance</li>
<li>Vision Insurance</li>
<li>401(k)</li>
<li>Health Savings Account</li>
<li>Paid Maternity Leave</li>
<li>Paid Parental Leave</li>
<li>Tuition Reimbursement</li>
</ul>

<h3>Job Description</h3>
Job Description
The Executive Assistant play's a key role in supporting executive leadership and the board of directors. They maintain high level of attention to detail, are able to anticipate board and executive needs, and remain flexible and organized within a fast paced environment. If you're someone who values discretion, enjoys problem-solving, and is committed to delivering exceptional support, we'd love to hear from you!
This position is based out of our Abbott Headquarters (1941 Abbott Rd.)
Pay Range: $29.99/hr. - $44.86/hr.
ESSENTIAL JOB FUNCTIONS:
<ul>
<li>Provides administrative support of a highly complex and responsible nature to members of the executive management team. Works directly with the executive team to support all aspects of their daily work. May support one primary Executive or be assigned to support multiple Executives, dependent on workload, projects and timelines.</li>
<li>Prepare and distribute correspondence, memos and reports as directed. Coordinate record retention and mailing of executive communications and complaint resolution process.</li>
<li>Maintain the calendar for designated executive, including scheduling meetings, appointments, speaking engagements, internal/external events, travel, etc. Exercise discretion in committing time and evaluating needs.</li>
<li>Create monthly meeting agendas based on regulatory oversight requirements and requests from the board and executive team. Organize and record paperwork flow during assigned meetings, to include items such as employee anniversary resolutions, corporate card and reimbursement reports, and any other documents that may be distributed. May be responsible for transcribing minutes for various meetings.</li>
<li>Coordinate details of offsite meetings for board and/or designated executive, including travel, catering, meeting space, etc. Maintain responsibility for associated schedules and agendas and ensure all attendees and executive management are made aware of itineraries, meeting objectives and other relevant information.</li>
<li>Manage the Onboard software and platform used for interfacing with Board of Directors, Supervisory Committee and CU1 management.</li>
<li>Complete a variety of special projects including creating presentations, spreadsheets, special reports, agenda material, etc.</li>
<li>Complete all tasks as assigned by designated Executive, prioritizing workload and deadlines. Maintain effective communication with designated Executive, ensuring calendars are up to date with required engagements, travel and appointments noted with corresponding details. Maintain flexibility in scheduling based on the needs of assigned Executive to ensure full administrative support is provided as necessary.</li>
</ul>
ADDITIONAL RESPONSIBILITIES:
<ul>
<li>Assist with notary administration as needed.</li>
<li>Complete monthly corporate card and reimbursement reports for designated executive.</li>
<li>Serve as receptionist to the executive floor on a rotating schedule with other Executive Assistant’s and perform administrative duties for executive management as needed. Greet and direct callers and members using sound judgment.</li>
<li>Assist with formal communications between the credit union, regulators and specific vendors as directed and maintain record of all correspondence.</li>
<li>Meet current standards as established for the department or branch in the completion of all assigned duties.</li>
<li>Performs other duties as assigned.</li>
</ul>
QUALIFICATIONS:
<ul>
<li>High school graduate required, some college courses or equivalent preferred.</li>
<li>Five years of progressively responsible secretarial and administrative work experience preferred.</li>
<li>Must be fluent in word processing, personal computer operations and use of position relevant software.</li>
<li>Prior experience in file management, travel arrangements, meeting and facility scheduling and reception of visitors is required.</li>
<li>Experience working in an executive office is preferred, and financial institution experience is preferred.</li>
<li>Requires fluent knowledge of basic office procedures, correspondence formatting and filing.</li>
<li>Typing speed must be a minimum of 60 WPM, with the ability to operate office machines, personal computers, MSWord and Excel. Shorthand or speedwriting helpful.</li>
<li>Ability to compose and format correspondence, maintain confidentiality of information, be pleasant and effective on the telephone, interact effectively with the public, management, Board of Directors and employees, is required. Must have excellent spelling and grammar, legible handwriting, excellent organizational skills and the ability to prioritize.</li>
<li>Must be professional, courteous and able to work positively with employees at all levels of the organization.</li>
<li>Responsible for abiding and complying with the policy for compliance with the Bank Secrecy Act and anti-money laundering laws and regulations (BSA/AML) and the policy for compliance with office of foreign assets control laws and regulations (OFAC).</li>
</ul>
Only applicants who meet the minimum requirements for this position will be considered for an interview. This position is open until filled, however the job may be unposted early due to amount of applicants.
To be eligible for this position, applicants must be legally authorized to work in the United States without restriction. Credit Union 1 does not provide visa sponsorship.
Please note: Credit Union 1 does not provide relocation assistance. If selected for an on-site position, candidates will be responsible for relocating to Alaska prior to the agreed upon start date at their own expense. 
Thank you for your interest in this opportunity with Credit Union 1!
Background Screening Statement: Candidates selected for a position at Credit Union 1 will be subject to a criminal background check prior to their employment. An offer of employment may be rejected or terminated based on receipt of an unacceptable background screening. 
EEO Statement: Credit Union 1 provides equal employment opportunities to all employees and applicants for employment, prohibiting discrimination and harassment of any type without regard to race, color, religion, sex, age, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identify or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. 
E-Verify Statement: Credit Union 1 participates in E-Verify and will provide the federal government with your form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, Credit Union 1 is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue after Credit Union 1 can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer an completed the Form I-9. For more information on E-Verify, or if you believe that Credit Union 1 has violated its E-Verify responsibilities, please contact DHS at 888-897-7781 or dhs.gov/e-verify.com

<h3>Job Description</h3>
Job Description
The Executive Assistant, reporting to the Human Resources Manager, is responsible for providing comprehensive support to our President and Chief Operating Officer. You will also manage all daily administrative, property, and office management tasks enabling the executive Team to focus on strategic growth and external relations. You will be responsible for managing the President's calendar and email, and acting as a vital liaison between the President and our Chief Operating Officer. Your support will be crucial in the combined oversight of our team of nearly 100 employees. This position is an onsite position and the schedule is from 7:30 AM to 4:30 PM.
Key Responsibilities:
<ul>
<li>Executive Support &amp; Management: Proactively manage the President’s calendar, prioritize emails, and handle communication to ensure they stay focused on high-level business activities. </li>
<li>Property &amp; Office Management Assistance: Oversee building maintenance, manage office supplies and facilities, organize common spaces, and ensure smooth day-to-day operations for both the office and building.</li>
<li>Administrative Oversight: Complete various administrative duties, including document management, travel arrangements, expense tracking, and meeting preparation.</li>
<li>Liaison Role: Serve as a bridge between the President, COO, and staff, ensuring smooth communication and follow-up on key projects and initiatives across departments.</li>
<li>Strategic Support: Keep the President on track, providing reminders and preparing them for meetings or events. Act as a sounding board, providing critical feedback and helping them prioritize key tasks.</li>
<li>Decision-Making Support: Aid in daily decision-making by presenting well-organized summaries and actionable insights for the President.</li>
</ul>
Requirements
<ul>
<li>3+ years as an executive or personal assistant to high-level executives.</li>
</ul>
<ul>
<li>Experience in office management a plus.</li>
<li>Superior ability to organize, prioritize, and multi-task in a fast-paced environment.</li>
<li>Excellent verbal and written communication; a polished, professional demeanor.</li>
<li>Proven ability to handle confidential information with integrity and discretion.</li>
<li>Ability to think on your feet, handle unexpected challenges, and find creative solutions independently. </li>
<li>Proficiency with Google Workspace, calendar and email management software, and other relevant administrative tools.</li>
</ul>
Benefits
<ul>
<li>Medical, Dental, and Vision Insurance</li>
<li>401(k) with company match</li>
<li>Generous PTO and paid holidays</li>
<li>Professional development opportunities</li>
<li>Employee assistance program</li>
<li>Company-sponsored events and activities</li>
<li>Hybrid Work Environment</li>
<li>Pay Range: $55,000-65,000/year</li>
</ul>

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