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<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Dental insurance</li>
<li>Employee discounts</li>
<li>Opportunity for advancement</li>
<li>Paid time off</li>
<li>Signing bonus</li>
</ul>
 Role as coordinator: Assist the Sales Director with set up, execution, and tear down of all functions booked at our Resort. Manage all banquets and help to ensure all function agreement requests are met, the function is executed efficiently and smoothly, and that guest experience is exceeded! Please apply here or email resume to <a href="mailto:sales@spfcanyonlodge.com" target="_blank">sales@spfcanyonlodge.com</a>, call or text 605-645-8549 Responsibilities. Maintain professional, calm, and organized appearance and demeanor reflective of the business image. Have excellent communication, time management, and problem solving skills. Assist Sales Director with tours, phone calls, or emails that pertain to soliciting new leads. Have complete knowledge of function agreements and company policies. Set up, execute and tear down events according to function agreement requirements and expectations. Train and supervise all banquet staff or assisting staff. Up to a $1,000 sign on bonus!

Wedding & Event Coordinator

<h3>Job Description</h3>
Job DescriptionCompany Description 
About Us
At Reboot Staff, we believe in reimagining workforce solutions through precision, adaptability, and genuine human connection. Based in New Orleans, LA, our mission is to bridge the gap between talent and opportunity by providing dynamic staffing solutions that empower both businesses and professionals. We value integrity, efficiency, and growth — and we’re looking for team members who do too.
Job Description 
Job Description
We are currently seeking a detail-oriented and highly organized Event Coordinator to join our team in New Orleans. This role is responsible for planning, managing, and executing events that align with our clients' visions and goals. The ideal candidate will thrive in a fast-paced environment and possess outstanding organizational and interpersonal skills.
Responsibilities
<ul>
<li>
Coordinate all aspects of event planning and execution from conception to completion
</li>
<li>
Manage budgets, timelines, vendor relationships, and on-site logistics
</li>
<li>
Collaborate with clients to determine event goals and tailor plans accordingly
</li>
<li>
Conduct site visits, create event layouts, and manage permits and approvals
</li>
<li>
Oversee event staff scheduling, training, and task delegation
</li>
<li>
Monitor event progress, troubleshoot issues, and ensure a smooth execution
</li>
<li>
Handle post-event follow-up and evaluations
</li>
</ul>
Qualifications 
Qualifications
<ul>
<li>
Bachelor’s degree in Hospitality, Event Management, Communications, or related field
</li>
<li>
Minimum of 2 years of experience in event coordination or related role
</li>
<li>
Excellent time management and multitasking abilities
</li>
<li>
Strong problem-solving skills and attention to detail
</li>
<li>
Effective communication and leadership abilities
</li>
<li>
Proficiency in Microsoft Office and event planning software
</li>
<li>
Ability to work flexible hours, including evenings and weekends as needed
</li>
</ul>
 Additional Information 
Benefits
<ul>
<li>
Competitive salary: $56,000 - $62,000 annually
</li>
<li>
Opportunities for professional growth and career advancement
</li>
<li>
Collaborative and supportive work environment
</li>
<li>
Paid time off and holidays
</li>
<li>
Health, dental, and vision insurance options
</li>
<li>
Ongoing training and development programs
</li>
</ul>

Event Coordinator

<h3>Job Description</h3>
Job DescriptionCompany Description 
About Us
At Sonar Spark, we specialize in providing innovative data-driven solutions for businesses seeking to amplify performance and precision. Our mission is to transform information into insights, empowering organizations to make smarter decisions. Based in Denver, we are a fast-growing team committed to accuracy, integrity, and continuous improvement.
Job Description 
Job Description
Sonar Spark is seeking a detail-oriented and enthusiastic Event Coordinator to join our team in Denver. The ideal candidate will be responsible for planning, organizing, and executing a variety of events from start to finish. This role requires strong project management skills, excellent communication, and the ability to multitask in a fast-paced environment.
Responsibilities
<ul>
<li>
Coordinate all aspects of event planning and execution
</li>
<li>
Liaise with clients to understand event goals and expectations
</li>
<li>
Manage budgets, timelines, and vendor contracts
</li>
<li>
Oversee site selection, catering, logistics, and transportation
</li>
<li>
Supervise on-site operations during events
</li>
<li>
Conduct post-event evaluations to ensure continuous improvement
</li>
<li>
Prepare event proposals and detailed planning documentation
</li>
<li>
Work collaboratively with internal teams to align branding and messaging
</li>
</ul>
Qualifications 
Qualifications
<ul>
<li>
Bachelor’s degree in Event Management, Hospitality, Communications, or a related field
</li>
<li>
2+ years of experience in event coordination or similar roles
</li>
<li>
Strong organizational and problem-solving skills
</li>
<li>
Ability to manage multiple projects simultaneously
</li>
<li>
Excellent written and verbal communication
</li>
<li>
Proficient in Microsoft Office Suite and event planning software
</li>
<li>
Flexibility to work evenings or weekends as needed
</li>
</ul>
 Additional Information 
Benefits
<ul>
<li>
Competitive salary ranging from $56,000 to $64,000
</li>
<li>
Health, dental, and vision insurance
</li>
<li>
Paid time off and holidays
</li>
<li>
Opportunities for career advancement and professional growth
</li>
<li>
Supportive and creative work environment
</li>
<li>
On-site parking and transportation reimbursement
</li>
</ul>

<h3>Job Description</h3>
Job DescriptionCompany Description 
About Us
At Beloform, we believe that efficiency, precision, and professionalism are the backbone of successful operations. As a leading provider of administrative and organizational services, we help companies streamline their internal processes while maintaining the highest standards. Our team is committed to fostering a supportive and productive work environment where each employee has the opportunity to grow and make a difference..
Job Description 
Job Description Beloform is seeking a detail-oriented and enthusiastic Event Coordinator to join our growing team. The ideal candidate will be responsible for the planning, coordination, and execution of events from start to finish. This role requires strong organizational skills, clear communication, and the ability to thrive in a fast-paced environment.
Responsibilities
<ul>
<li>
Plan, organize, and execute corporate events, trade shows, and promotional activities
</li>
<li>
Coordinate with vendors, venues, and internal teams to ensure event logistics run smoothly
</li>
<li>
Manage event budgets, timelines, and post-event evaluations
</li>
<li>
Oversee setup and breakdown of events
</li>
<li>
Provide on-site support during events to handle unexpected challenges
</li>
<li>
Prepare detailed reports on event performance and client satisfaction
</li>
<li>
Maintain accurate records of inventory, contracts, and expenditures
</li>
</ul>
Qualifications 
Qualifications
<ul>
<li>
Bachelor’s degree in Hospitality, Marketing, Communications, or a related field
</li>
<li>
2+ years of experience in event planning or coordination
</li>
<li>
Strong project management and multitasking abilities
</li>
<li>
Excellent written and verbal communication skills
</li>
<li>
Proficient in Microsoft Office Suite and event management tools
</li>
<li>
Ability to work flexible hours, including occasional evenings and weekends
</li>
<li>
Positive attitude and ability to work both independently and in a team setting
</li>
</ul>
 Additional Information 
Benefits
<ul>
<li>
Competitive salary based on experience
</li>
<li>
Opportunities for career growth and professional development
</li>
<li>
Paid time off and company holidays
</li>
<li>
Comprehensive health, dental, and vision insurance
</li>
<li>
Supportive and creative work environment
</li>
</ul>

<h3>Job Description</h3>
Job Description
FloSports leads the way in delivering world-class digital streaming for millions of fans, families, and athletes in underserved sports. Our digital platform unites casual and dedicated spectators alike, offering thrilling live events from around the world with interactive features, real-time analytics, and powerful broadcast technology. As the essential destination for niche sports content, we deliver everything from breaking news and expert commentary to feature films, documentaries, and multi-episodic series. We've revolutionized the global sports media industry by building a diverse team—technologists and wrestlers, creators and cheerleading experts, designers and hockey enthusiasts, communicators and motorsport fanatics, producers and sports fans—all united by our passion to serve underrepresented sports communities. We're creating the ultimate destination for our sports, and we're looking for people like you to join us!
THE ROLE:
FloSports is looking for a Full Time Event Coordinator to help execute its growing stable of branded events in all sports verticals. The Event Coordinator will assist pre-event planning, marketing, budget and operations, as well as day-of event coordination and fulfillment.
RESPONSIBILITIES
<ul>
<li>
Help execute throughout the event planning process, including but not limited to: Marketing &amp; advertising, identifying venues and vendors (research), coordinating site visits, creation of sitemaps and event staffing timelines, event set-up and breakdown, and management of event / volunteer staff and inventory.
</li>
<li>
Help Identify and secure dates/venues of future Flo Events
</li>
<li>
Develop an aggressive but on-target event budget estimate, identifying ways to reduce event costs and maximize revenue, including soliciting multiple vendor bids, learn and help with negotiating contracts
</li>
<li>
Develop event marketing plans
</li>
<li>
Assist in the development of event collateral such as programs, credentials and signage.
</li>
<li>
Help with day-of event management and planning of event and vendor set-up/ load-ins/load-outs
</li>
<li>
Logistics, planning, including permitting, vendor and volunteer coordination, athlete hospitality and transportation.
</li>
<li>
Post-event wrap-up and notes on what took place and can be improved
</li>
<li>
Post-event payment of invoices and vendor settlements
</li>
<li>
Assist with special projects and fulfill special requests pertaining to sales and marketing.
</li>
</ul>
KNOWLEDGE, SKILLS &amp; ABILITIES
<ul>
<li>
5+ years in event management and event production is essential
</li>
<li>
Media or entertainment industry experience is required
</li>
<li>
Bachelor’s Degree required
</li>
<li>
Experience managing internal/external teams, people and complex projects
</li>
<li>
Experience with running all aspects of successful and high-profile events
</li>
<li>
Ability to remain poised, fluid, and able to solve problems when challenges arise
</li>
<li>
Passionate about sports
</li>
<li>
Proven marketplace creativity and out-of-the-box thinking; a contributor driven by ideas
</li>
<li>
Self-starting work ethic and remarkable organizational skill; be able to work within tight deadlines and changing conditions without compromising attention to detail
</li>
<li>
Team-oriented, collaborative, and a get-it-done demeanor
</li>
<li>
Proficient with both Google Suite and Microsoft Office required
</li>
<li>
Some weekend and after-hour work and travel required
</li>
</ul>
OUR COMMITMENT TO DIVERSITY:
FloSports exists to elevate the communities, athletes, and sports that have too often been overlooked. That mission starts with our own team. We believe that a diverse, inclusive workplace—one where different perspectives are sought out, heard, and valued—is essential to building a company that can truly serve the full spectrum of sports fans.
We are committed to creating a fair and equitable environment where people from all backgrounds can thrive. To help mitigate bias and expand opportunity, FloSports uses a blind recruiting process that supports more objective, inclusive hiring decisions. We’re intentional in our practices because we believe the best ideas and innovations come from teams that reflect the diversity of the world around us.
OUR BENEFITS:
<ul>
<li>
Recognized three years in a row as a Top Workplace by the Austin-American Statesman
</li>
<li>
Flexibility at work - you can take control of your profession and personal schedule
</li>
<li>
All-hands events hosted annually in beautiful Austin, Texas
</li>
<li>
Annual equity awards for all top performers
</li>
<li>
Competitive and comprehensive medical, dental and vision plans
</li>
<li>
Peace of mind through company-paid short-term disability, long-term disability and life insurance
</li>
<li>
Generous 401(K) company match vested immediately
</li>
<li>
Progressive parental leave policies
</li>
<li>
Flexible paid time off
</li>
<li>
Hack-a-thons and a full calendar of team-building and social events
</li>
<li>
Company donation to youth teams and leagues that our employees coach
</li>
<li>
Stocked snack bar, catered lunch and breakfast tacos every week
</li>
</ul>

<h3>Job Description</h3>
Job Description
Job Title:&nbsp;Impact Class Logistics Coordinator &nbsp;
Employment Type: Full-Time, 40 hours/week&nbsp;
Reports to:&nbsp;VP of Logistics &nbsp;
FLSA Status: Exempt&nbsp;&nbsp;
Position Type: In-Person&nbsp;
Who We Are&nbsp;
Life Surge is a leading company in the industry of faith-based live events and financial education programs. One of the fastest-growing organizations in the country, Life Surge exists to inspire, train, and equip people to build their personal impact in ways that glorify God. By producing 30+ annual events and providing financial education to thousands around the nation, we do just that.&nbsp;&nbsp;&nbsp;
We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate each other, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company!&nbsp;
Opportunity&nbsp;
The Wealth Surge Logistics Coordinator is responsible for ensuring the seamless execution of Wealth Surge Impact Classes by managing logistical requirements for each class location and market. This role requires exceptional organizational skills, attention to detail, and the ability to coordinate with various teams and external vendors.&nbsp;
Responsibilities:&nbsp;&nbsp;
<ul>
<li>
BEO Coordination: Collaborate with venues to ensure Banquet Event Orders (BEOs) are properly contracted and confirmed.&nbsp;
</li>
</ul>
<ul>
<li>
AV Management: Coordinate with contracted Audio-Visual (AV) vendors to ensure equipment and services meet event specifications.&nbsp;
</li>
</ul>
<ul>
<li>
Assignment and Scheduling: Distribute assignments and schedules to relevant team members.&nbsp;
</li>
</ul>
<ul>
<li>
Rooming List Management: - Draft and send initial rooming lists. - Finalize and send completed rooming lists to stakeholders.&nbsp;
</li>
</ul>
<ul>
<li>
Print Confirmation: Confirm that all required printed materials are prepared and delivered.&nbsp;
</li>
</ul>
<ul>
<li>
Teams and Asana Management: Set up Teams channels for event communication and ensure they’re updated with relevant details.&nbsp;
</li>
</ul>
<ul>
<li>
Communication and Coordination: Provide timely and professional responses to all event-related inquiries.&nbsp;
</li>
</ul>
<ul>
<li>
Print Orders: Submit print orders to Johnson Printing for materials needed across markets.&nbsp;
</li>
</ul>
<ul>
<li>
Parking Notes and Room Capacity: Update necessary stakeholders with parking details and room capacity information.&nbsp;
</li>
</ul>
Qualifications:&nbsp;
<ul>
<li>
Proven experience in logistics coordination, event planning, or a related field.&nbsp;
</li>
</ul>
<ul>
<li>
Strong proficiency in Notion, Teams, Asana, SharePoint, and other collaboration tools.&nbsp;
</li>
</ul>
<ul>
<li>
Excellent written and verbal communication skills.&nbsp;
</li>
</ul>
<ul>
<li>
Ability to manage multiple projects and deadlines simultaneously.&nbsp;
</li>
</ul>
<ul>
<li>
High attention to detail and problem-solving skills.&nbsp;
</li>
</ul>
<ul>
<li>
Familiarity with AV requirements and event setups is preferred.&nbsp;
</li>
</ul>
<ul>
<li>
Organizational Excellence: Efficiently manage time-sensitive tasks and maintain organized records.&nbsp;
</li>
</ul>
<ul>
<li>
Communication: Clear, proactive communication with internal teams, external vendors, and venue representatives.&nbsp;
</li>
</ul>
<ul>
<li>
Team Collaboration: Work effectively with cross-functional teams to ensure a seamless event experience.&nbsp;
</li>
</ul>
<ul>
<li>
Adaptability: Adjust to changing circumstances and resolve issues promptly.&nbsp;
</li>
</ul>
Job Benefits:&nbsp;&nbsp;
<ul>
<li>
Health, Dental, Vision, Life, Holiday, and Paid Time Off.&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment.&nbsp;&nbsp;
</li>
</ul>
<ul>
<li>
High-level performers, disciplined, and self-motivated people will do very well in this environment.&nbsp;
</li>
</ul>
Life Surge is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs.&nbsp;
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Y9MmVUFi6G

<h3>Job Description</h3>
Job DescriptionJoin Koozie Group!
We’re the creators of the iconic Koozie® Can Kooler and a leading supplier in the promotional products industry, imprinting logos on items like pens, tumblers, and calendars. Our Keep It. Give It. mission drives us to make a positive impact for our people, customers, and communities.
Why Work With Us?
Join a people-first culture at Koozie Group, where we prioritize your growth, well-being, and work-life balance with flexible schedules, comprehensive training, and great benefits like medical, dental, vision, 401(k) with employer match, generous PTO, and tuition reimbursement. Enjoy shift differentials, recognition programs, referral bonuses, and opportunities to advance while contributing to our charitable giveback initiatives.
Position Summary
The Marketing Event Coordinator is responsible for the planning, coordination, and execution of all B2B industry events, including major tradeshows such as the PPAI EXPO, ASI Shows, and other key events. This role is essential to driving brand presence, lead generation, and customer engagement through high-impact experiences. The ideal candidate is highly organized, experienced in B2B event marketing, and skilled in project management tools and processes.
Key Responsibilities
<ul>
<li>Plan and manage all aspects of tradeshows and events (PPAI EXPO, ASI Shows, regional events, etc.)</li>
<li>Collaborate cross-functionally with marketing, sales, product development, and leadership to define event goals, messaging, and metrics</li>
<li>Own end-to-end event logistics including but not limited to: booth planning, asset creation, product sample management, merchandising planning, pre/post-event internal communication, pre/post-event marketing, budget tracking, and lead follow-up process</li>
<li>Drive lead capture at events, ensuring accurate data management, ownership of lead records, and coordination with Sales of the follow-up process to guide prospects towards conversion</li>
<li>Serve as the main point of contact with event organizers, vendors, and internal stakeholders</li>
<li>Develop and manage event timelines, budgets, and post-event reporting</li>
<li>Ensure booth designs, product displays, and promotional materials align with Koozie Group branding and strategic priorities</li>
<li>Track KPIs and provide detailed event recaps and reporting with ROI analysis</li>
<li>Maintain project workflows using the company’s project management platform (e.g., Asana, Monday.com, Workfront, etc.)</li>
<li>Identify opportunities to improve event experiences and processes</li>
</ul>
Qualifications
<ul>
<li>2+ years of experience in B2B event planning, tradeshow management, or corporate marketing coordination</li>
<li>Proven success managing multiple complex events simultaneously</li>
<li>Proficient in project management software (e.g., Monday.com, Asana, Workfront, etc.)</li>
<li>Salesforce experience a plus</li>
<li>Strong organizational and time management skills; ability to manage deadlines and prioritize tasks</li>
<li>Excellent communication, interpersonal, and vendor negotiation skills</li>
<li>Creative thinker with strong attention to detail and brand alignment</li>
<li>Willingness to travel</li>
</ul>
 
Our Commitment to Diversity
We hire talented people from diverse backgrounds to strengthen our team. If you share our values and enthusiasm for Keep the Good Going, you’ll thrive at Koozie Group. We’re proud to be an Equal Opportunity Employer and prohibit discrimination or harassment based on any protected characteristic. We comply with the Americans with Disabilities Act and provide reasonable accommodations to qualified individuals.
Join us to create, grow, and make a difference!

Marketing Event Coordinator

<h3>Job Description</h3>
Job DescriptionBuilding A Brand Starts With Our Story
FIRST is a leading global brand experience agency serving clients in various industries, including financial services, technology, new &amp; traditional media, aerospace, healthcare, and professional services. FIRST has received numerous accolades, including being listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer, named Top Agency of the Year 2024 by Event Marketer, highlighted as a Global Agency of the Year, over 100 Employees by C&amp;IT, and listed among the "200 Top Marketing Agencies" in 2024, 2023, &amp; 2022 by Chief Marketer.
Learn more at <a href="http://www.firstagency.com" target="_blank">www.firstagency.com</a>
Location: Jersey City, NJ / Hybrid (3 days in office, subject to change at anytime), must reside in tri state area to commute to work.
What You Would Get To Do:
The Event Technology Coordinator is responsible for assisting the event technology team with registration websites and database management, ensuring consistency in information, accuracy of new and existing data, and list generation. This role may also need to provide support to the event delivery team needing assistance with event and meeting coordination.
Limited domestic and/or international travel may be required with this role.
Your Contributions 
<ul>
<li>Support the team with event registration websites, app builds and all technological aspects of our events</li>
<li>Database management to ensure consistency in information, accuracy of new and existing data, and list generation</li>
<li>Effectively communicate with internal and external clients via available communication lines; responding to all client queries within the agreed service level agreements </li>
<li>Assist in contacting clients for relevant information pertaining to the event</li>
<li>Coordination of name badges, tent cards, place cards, departure notices, email confirmations, agenda, signage etc. where appropriate </li>
<li>Lead onsite registration procedures, including training temp staff and monitoring attendee participation.</li>
<li>Travel periodically to oversee attendee logistics and registration for offsite events.</li>
<li>Create and distribute post event client surveys</li>
<li>List manipulation to provide team members with relevant registration data, year on year statistics, and insight into varied elements and event analytics </li>
<li>Track and maintain time spent to projects to accurately reflect the work being done</li>
</ul>
What We Are Looking For
Please be aware that we know experience does not always look like we describe it. If you believe you would be an excellent fit for this role, please apply - we would love to see how you could fit at FIRST. Please contact <a href="mailto:recruiting@firstagency.com" target="_blank">recruiting@firstagency.com</a> if you need an accommodation at any stage of the recruitment process. 
As part of the interview process, you might be asked to complete a short written assessment to demonstrate your skill set. We encourage you to contact <a href="mailto:recruiting@firstagency.com" target="_blank">recruiting@firstagency.com</a> if you need an accommodation at any stage of the recruitment process.
<ul>
<li>1+ years' of related experience in Event Technology and Marketing, including internships in a related field</li>
<li>Bachelor's Degree preferred</li>
<li>Intermediate proficiency in Microsoft Office, with a focus on Excel</li>
<li>Experience with registration website platforms such as Cvent, Splash, Certain, Aventri, Eventbrite other registration website platforms preferred, but not required</li>
<li>General knowledge of HTML and CSS is a plus, but not required</li>
<li>Able to manage multiple projects simultaneously</li>
<li>Good written and oral communication skills at all levels</li>
<li>Motivated, self-starter, ability to take direction and work independently; ability to think innovatively</li>
<li>Flexible and willing to work outside of normal business hours (evenings, weekends) and travel (10-20%) when required to be on-site at events</li>
</ul>
At FIRST, we believe that our success is driven by the passion, creativity, and commitment of our teams. That's why we offer a range of benefits and perks to support your personal and professional growth
<ul>
<li>Medical, Dental &amp; Vision which includes the option of a high deductible health plan (HDHP) with a health savings account (HSA)</li>
<li>401 (k) </li>
<li>Five Flexible Spending Accounts Options</li>
<li>Generous Paid Time Off Allowance</li>
<li>Employee Assistance Program (EAP)</li>
<li>Life, Disability &amp; Pet Coverages</li>
<li>Wellness Stipend</li>
<li>Mobile Phone Allowance</li>
<li>Complimentary access to Headspace, Teladoc, Maven, Rocket Lawyer, Mobilo &amp; more</li>
<li>Aura Identity Theft Protection</li>
<li>Discretionary Bonus Structure</li>
<li>Global Opportunities: With a presence in 7 countries worldwide, including headquarters in London, New York, and Singapore, you may have the opportunity to work on exciting projects across different locations.</li>
</ul>
United States Residents: The base pay for this position ranges from $55,000 to $70,000. This role is also eligible for an annual discretionary bonus.
#LI-KM1
FIRST is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. FIRST is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We stand firm: FIRST will not tolerate discrimination or harassment based on any of these characteristics. If any candidate feels that they are unable to meet the requirements of the role, please get in touch to discuss adjustments or other suitable roles.

Event Technology Coordinator

<h3>Job Description</h3>
Job Description
Make a difference with us! At Alliance Defending Freedom, we believe God has brought you here for His purpose—to stand for truth and defend the God-given right to live and speak it. Together, we protect religious freedom, free speech, the sanctity of life, marriage and family, and parental rights. Review our Statement of Faith to ensure we're a fit for you.
Locations: Scottsdale, AZ
Team Overview
As a Senior Event Coordinator, you are a vital part of the Events team here at ADF. In this role, you are responsible for orchestrating impactful events that reflect ADF's values and advance its mission. You will take the lead in planning, coordinating, and executing sophisticated events for diverse and distinguished audiences (20-300+ attendees), including allied attorneys, ministry leaders, ministry friends, and other influential guests. Your leadership and meticulous attention to detail will transform each event into a meaningful, seamless experience that leaves a lasting impression.
Key Responsibilities
Event Planning and Execution:
<ul>
<li>Travel to event locations to manage on-site operations and serve as the point person to ensure successful event delivery.</li>
<li>Deliver a seamless experience for attendees and faculty by providing timely support and problem-solving throughout all stages of the event. </li>
<li>Provide proactive, solutions-oriented support to both guests and team members at every stage of the planning process.</li>
<li>Constantly evaluate and improve planning procedures, attendee engagement strategies, and overall event quality.</li>
<li>Offer mentorship and guidance to junior coordinators, fostering a culture of collaboration, excellence, and growth on the Events Team.</li>
</ul>
Event Lead and Management:
<ul>
<li>Understand the event vision and translate stakeholder goals into strategic execution plans.</li>
<li>Manage event budgets from start to finish, prioritizing fiscal responsibility without compromising quality. </li>
<li>Lead planning meetings, assign responsibilities, and manage complex timelines using project management tools such as Trello. </li>
<li>Partner with the Event Technology Team to oversee registration logistics (using Cvent), app development, signage, and printed materials.</li>
<li>Communicate A/V requirements, production needs, and schedules with internal and external teams.</li>
</ul>
Logistics Coordination:
<ul>
<li>Identify and secure venues that align with the event's objectives and audience profile by collaborating closely with stakeholders and the third-party site selection partner. This includes drafting detailed RFPs, overseeing the full site selection process, presenting venue recommendations, obtaining necessary approvals, and managing all steps through final contract execution.</li>
<li>Coordinate event logistics, including catering, room setups, décor, ground transportation, and vendor relationships.</li>
<li>Manage attendee accommodations, including rooming lists.</li>
<li>Support in-house event needs by working with the Facilities Team and ensuring timely shipping and receiving of materials.</li>
<li>Track expenses meticulously and maintain open communication with stakeholders to keep events within scope and budget.</li>
</ul>
Minimum Qualifications
<ul>
<li>5+ years of experience in event or conference coordination, ideally within a professional and/or nonprofit setting.</li>
<li>Proficient in Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.</li>
<li>Proven project management abilities with the capacity to manage multiple events and priorities throughout the year.</li>
<li>Strong research abilities to support venue sourcing, vendor selection, and event development. </li>
<li>Experience reviewing, interpreting, and applying terms from contracts with hotels and event venues.</li>
<li>Exceptional interpersonal skills, demonstrating professionalism and courtesy when engaging with ministry friends, guests, attorneys, team members, and vendors.</li>
<li>Strong written and verbal communication skills.</li>
<li>Well-developed organizational skills with strong attention to detail.</li>
<li>Thrives in a fast-paced, high-pressure environment while managing multiple priorities.</li>
<li>Stays composed and solution-focused under pressure or during unexpected challenges. </li>
<li>Ability to represent the organization with a positive, professional demeanor at all times.</li>
<li>Ability to travel domestically approximately 40–60 days per year as well the ability to work evenings and weekends as needed.</li>
</ul>
Preferred Qualifications 
<ul>
<li>Bachelor's degree preferred. </li>
<li>Experience coordinating events that include high-profile guests or speakers is strongly preferred. </li>
<li>Familiarity with event registration and project management tools is a plus (i.e. Cvent and Trello)</li>
</ul>
Pay &amp; Benefits
At Alliance Defending Freedom, we offer a competitive compensation and benefits package to support your well-being and growth. While we do not disclose specific salary ranges, our compensation is competitive with top non-profit law firms. Our benefits include 100% covered medical and dental insurance, medical and dependent care reimbursement, paid disability, long-term care, life insurance, and a 401(k) plan with a 4% company match. We prioritize work-life balance with paid time off and 12 paid holidays each year.
Want to Know More About ADF?

Senior Event Coordinator

<h3>Job Description</h3>
Job Description
Job Title: Talent Logistics Coordinator Employment Type: Full-Time Reports to: Talent Director FLSA Status: Exempt Position Type: In-Person
Who We Are LIFE SURGE is a leading company in the industry of faith-based live events and financial education programs. One of the fastest growing organizations in the country, LIFE SURGE exists to inspire, transform and equip people to build their personal impact in ways that glorify God. By annually producing 20+ events and providing financial education to thousands around the nation, we do just that. We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate one another, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company!
Opportunity The Talent Logistics Coordinator will support the Talent Director in managing talent-related logistics for main stage events. This role involves organizing accommodations, transportation, and greenroom needs to ensure smooth experiences for talent. The position also offers growth opportunities within the organization.
Key Responsibilities:
Hotel Coordination
<ul>
<li>Research and book 4-star accommodations that meet talent needs, considering proximity to arenas and airports.</li>
<li>Maintain and update rooming lists, negotiate contracts, and manage communication with hotel staff.</li>
<li>Review and reconcile final hotel bills for payment.</li>
</ul>
Transportation Logistics
<ul>
<li>Contract and manage professional car services for seamless talent transportation.</li>
<li>Develop transportation schedules and plans for each city.</li>
<li>Communicate updates, address challenges, and ensure smooth travel arrangements.</li>
<li>Reconcile transportation invoices for approval and payment.</li>
</ul>
Talent Logistics
<ul>
<li>Create and distribute detailed itineraries for talent.</li>
<li>Manage COMP ticket spreadsheets and track talent arrival/departure schedules.</li>
<li>Coordinate greenroom supplies and preferences, including snacks and gifts.</li>
<li>Collaborate with the Events team on greenroom setup and catering headcounts.</li>
<li>Work with the Production team on talent timing and schedule.</li>
<li>Provide on-site support during events, resolving last-minute issues as needed.</li>
</ul>
On-Site and Event Support
<ul>
<li>Travel to events occasionally to act as a liaison for talent, managing real-time logistical needs.</li>
<li>Prepare event materials, including schedules, maps, and checklists, to ensure smooth operations.</li>
<li>Proactively address challenges to maintain exceptional experiences for talent.</li>
</ul>
Qualifications:
<ul>
<li>1+ years in event coordination, hospitality, or related fields.</li>
<li>Strong organizational, communication, and problem-solving skills.</li>
<li>Proficiency in Microsoft Office Suite.</li>
<li>Flexibility to travel and work non-traditional hours during events.</li>
</ul>
Benefits:
<ul>
<li>Health, Dental, Vision, Life, Holiday and Paid Time Off.</li>
<li>Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment.</li>
<li>High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment.</li>
</ul>
Life Surge is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment decisions are based on qualifications, merit, and business needs.
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