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<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
<li>Paid Time Off</li>
<li>Career Growth Opportunities</li>
</ul>
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.&nbsp; Responsibilities&nbsp;
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Organize meetings and take accurate minutes&nbsp;</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED required, Associate’s degree or administrative training is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
Administrative Sales person to assist in the daily operations of used vehicle sales. They will assist in handling inbound phone calls, taking messages and directing to the sales staff and/or management.
 
Responsibilities
answering calls,
taking notes
assisting in the sales process in the short term would be greatly appreciated.
Background in commercial sales would be a plus.

<h3>Job Description</h3>
Job Title: Administrative Assistant I Location: Hybrid Job Type: Contract Expected Hours Per Week (must Include “per Week”) 40 hours per week Schedule (include Days, Hours, Onsite/hybrid Or Remote) Monday – Friday, 8-5, Hybrid. Pay Range (must Include “per Hour”) 21 per hour Job Description This entry-level role supports Customer Energy Management within Support Services, partnering with internal and external customers to deliver excellent customer service and administrative support. The position operates in a virtual team environment with individual accountability. Key Responsibilities 
<ul>
<li>Handle inbound and outbound customer calls and emails.</li>
<li>Collect and input customer and project data.</li>
<li>Process billing, permits, and tasks.</li>
<li>Create notifications and orders.</li>
<li>Collaborate with internal teams and third-party entities to ensure timely job completion.</li>
<li>Follow established policies, procedures, and job aids.</li>
<li>Communicate professionally with diverse teams and customers. </li>
</ul>
Required Skills 
<ul>
<li>Proficiency in Microsoft Word, Excel, Access, and Outlook.</li>
<li>Detail-oriented, organized, and highly motivated.</li>
<li>Strong team player with a positive attitude and willingness to learn. </li>
</ul>
Preferred Skills 
<ul>
<li>Experience with SAP Front/Back Office.</li>
<li>Ability to operate plotters and scanners. </li>
</ul>
Education &amp; Experience 
<ul>
<li>Required: High School diploma or equivalent; 0–1 year of work experience.</li>
<li>Preferred: Some college; prior administrative or clerical experience; SAP knowledge; strong customer service background. </li>
</ul>
Additional Information 
<ul>
<li>May involve lifting (5–35 lbs), travel, and occasional overtime.</li>
<li>On-the-job training provided for skilled candidates. </li>
</ul>

Administrative Assistant I

<h3>Job Description</h3>
Job Title: Administrative Assistant
Location: Eagan, MN / Hybrid
Duration: Long-term (12+ Months)
 
Summary
Provides administrative support in a variety of functions to an executive, team, department or another group in an organization. Collects, reviews and analyzes complex and/or confidential information and creates reports, charts, budgets, and other presentation materials. Responds to or routes priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of the executive. Schedules and coordinates meetings, travel, and other group activities. May plan and schedule work and direct other staff to deliver support. Has advanced word processing, spreadsheet, database, graphics software, and analytical skills.
Has gained full proficiency in a broad range of activities related to the job. Independently performs a wide range of complex duties under general guidance from supervisors.
 
Description
<ul>
<li>Compiles and formats information as requested, prepares reports, memos, letters, background papers and other documentation as required; uses word processing applications, and monitors peripheral equipment for proper operation.</li>
<li>Schedules meetings and changes appointments as warranted or requested.</li>
<li>Performs routine administrative and facilities support activities</li>
<li>Tracks completion of tasks assigned to team members to ensure timely and accurate submission.</li>
<li>Takes ownership of team data to keep a clean record of employee and contractor contact information and team makeup</li>
<li>Ability to combine, organize, and clean data in Excel</li>
<li>Compose communications to teams of software developers, managers, and contractors</li>
<li>Attend meetings and take notes on task assignments, summarize meetings</li>
<li>Manage team task board, adding lanes and assigning tasks as needed</li>
<li>Serve as Audit coordinator, ensuring audits are assigned to the correct parties and following up with auditors and subject matter experts on timeline for completion</li>
<li>Manage cube assignments, equipment orders, supply orders for in person staff</li>
<li>Submit service requests for facility issues</li>
<li>Collect e-documents and digital signatures, archive employee e-documents</li>
<li>Exercises discretion in handling a variety of confidential and sensitive issues and assignments; and in providing information or making referrals.</li>
</ul>

<h3>Job Description</h3>
Job Title: Administrative Assistant
Location: Onsite - Honolulu, HI (With flexibility in Hybrid once fully trained)
Duration: 12+ Months
 
About the Role
We are seeking an organized, proactive, and detail-oriented Administrative Assistant to provide high-quality administrative and operational support to internal teams. The ideal candidate is a strong communicator with excellent multitasking abilities and a commitment to supporting client's mission of delivering exceptional service to its members and community.
 
Key Responsibilities
<ul>
<li>Maintaining calendars of 3 executives.</li>
<li>Coordinate internal &amp; external meetings including direct contact with external partners.</li>
<li>Coordinate travel and other office coordination for the department.</li>
<li>Collate and prioritize documents for signature and approvals.</li>
<li>Provide day-to-day administrative support including scheduling, calendar management, meeting coordination, and travel arrangements.</li>
<li>Prepare, edit, and format correspondence, reports, presentations, and internal documentation.</li>
<li>Assist with data entry, file maintenance, and maintaining accurate records in digital and physical systems.</li>
<li>Coordinate meetings, including preparing agendas, taking minutes, arranging logistics, and tracking follow-up items.</li>
<li>Handle incoming communications (emails, phone calls, requests) with professionalism and timely responses.</li>
<li>Support department operations such as invoice processing, supply ordering, and vendor coordination.</li>
<li>Assist with special projects, process improvement initiatives, and cross-functional administrative tasks.</li>
<li>Maintain confidentiality of sensitive information in accordance with client's policies.</li>
</ul>
 
Required Qualifications
<ul>
<li>2+ years of administrative, office support, or coordination experience.</li>
<li>Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li>
<li>Excellent written and verbal communication skills.</li>
<li>Good organization and task management, </li>
<li>High level of professionalism, attention to detail, and reliability.</li>
<li>Ability to work independently, prioritize competing deadlines, and adapt in a fast-paced environment.</li>
<li>Strong interpersonal skills with the ability to interact effectively with internal teams and external partners.</li>
</ul>
 
Preferred Qualifications
<ul>
<li>Experience working within healthcare, insurance, or corporate environments.</li>
<li>Familiarity with SharePoint, Teams, or other collaboration tools.</li>
<li>Experience supporting multiple stakeholders or departments.</li>
</ul>
 
Business Challenge
New position to support growing finance executive team

<h3>Job Description</h3>
Job DescriptionBenefits: 
<ul>
<li>Competitive salary</li>
</ul>
 S R International Inc urgently requires an Admin Assistant (Onsite) with a minimum of 2-3 years of experience. Come and be a part of one of the fastest growing IT CONSULTING COMPANIES in Naperville. Location: 2272 W 95th St, , Naperville, IL 60564 REGULAR ATTENDANCE and RELIABLE TRANSPORTATION is required for this role. Duties/Responsibilities of an Administrative Assistant include but not limited to: Answer phones, manage emails, and direct inquiries. Accurate data entry for payroll hours, maintaining candidate records. Prepare, format, and distribute documents, correspondence, and reports. Order supplies, manage filing systems (digital/physical), and maintain office organization. Back up support on admin projects as needed Other duties as assigned. Required Skills Strong organizational &amp; time management. Excellent communication (written/verbal). Detail-oriented &amp; accurate. Proficiency with MS Office/MS Office 365 Suite Positive, can-do attitude and ability to learn new systems quickly. Interested Candidates please email <a href="mailto:rita.singh@sriiusa.com" target="_blank">rita.singh@sriiusa.com</a>

<h3>Job Description</h3>
Job DescriptionAbout Core Focus: Core Focus Personnel, LLC is a Staffing, Training, and Logistics company serving Alabama's automotive and manufacturing industries. About the Position: Lumber manufacturing plant in the Clanton / Thorsby, AL. Office Assistant (Flexible Schedule)We are seeking a motivated Office Assistant to provide general administrative support. Ideal for someone organized, dependable, and comfortable with basic office tasks. This position is available part-time or full-time with flexible hours, Monday through Friday. Responsibilities:
<ul>
<li>Answer phone calls and respond to emails</li>
<li>Organize files and maintain office records</li>
<li>Assist with scheduling meetings and appointments</li>
<li>Prepare documents, reports, and correspondence</li>
<li>Support staff with general administrative tasks</li>
</ul>
Requirements:
<ul>
<li>Strong organizational and communication skills</li>
<li>Basic computer skills (Word, email, spreadsheets)</li>
<li>Ability to multitask and manage time effectively</li>
<li>Professional attitude and attention to detail</li>
</ul>
#cfp

<h3>Job Description</h3>
Job DescriptionBenefits/Perks
<ul>
<li>Competitive Compensation</li>
</ul>
Job SummaryWe are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees &amp; Customers, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, providing estimates, and writing correspondence. The ideal candidate is highly organized with good written and verbal communication skills and a friendly demeanor.&nbsp; Responsibilities&nbsp;
<ul>
<li>Answer incoming phone calls and route them to the appropriate person</li>
<li>Schedule appointments and maintain a calendar</li>
<li>Provide Estimates&nbsp;</li>
<li>Write emails, memos, and letters and distribute them appropriately</li>
<li>Contribute to company reports</li>
<li>Maintain an organized filing system</li>
<li>Develop, update, and maintain relevant office procedures</li>
</ul>
Qualifications
<ul>
<li>High school diploma/GED is preferred</li>
<li>Previous experience as an Administrative Assistant or in a similar position will be an added advantage</li>
<li>Familiarity with standard office equipment such as printers and fax machines</li>
<li>Good computer skills and knowledge of Microsoft Word and Excel</li>
<li>Highly organized with excellent time management skills and the ability to prioritize projects</li>
</ul>

<h3>Job Description</h3>
Job Description
Key Responsibilities
Front Desk &amp; Reception
<ul>
<li>Greet visitors and customers with a professional and friendly demeanor</li>
<li>Answer and route incoming phone calls</li>
<li>Manage incoming/outgoing mail, packages, and lobby organization</li>
</ul>
Administrative Support
<ul>
<li>Assist with scheduling, document preparation, and data entry</li>
<li>Perform copying, scanning, filing, and electronic record management</li>
<li>Maintain office supplies and coordinate with vendors</li>
<li>Provide general support to multiple departments</li>
<li>Ensure weekly paperwork is collected, organized, and properly filed</li>
<li>Follow up with employees or departments regarding any missing or incomplete documents</li>
</ul>
Fleet &amp; Equipment Support
<ul>
<li>Assist with maintaining the company fleet, including tracking vehicle information, scheduling maintenance, and organizing inspection documents</li>
<li>Coordinate with supervisors and employees for vehicle checkouts, returns, or required follow-up</li>
<li>Monitor outstanding fleet-related items and ensure timely completion</li>
</ul>
Technology Support
<ul>
<li>Assist with setting up and troubleshooting iPads, cell phones, and similar devices</li>
<li>Prepare devices for new employees and track equipment assignments</li>
<li>Support basic tech issues and coordinate with vendors when needed</li>
</ul>
Accounting-Related Tasks
<ul>
<li>Support accounts payable and accounts receivable</li>
<li>Assist with invoice entry, payment posting, and gathering backup documentation</li>
<li>Help maintain project and accounting files in an organized and accurate manner</li>
</ul>
 
Qualifications
<ul>
<li>2+ years of administrative or office support experience (construction or service industry experience a plus)</li>
<li>Proficiency in Microsoft Office (Outlook, Excel, Word required)</li>
<li>Strong written and verbal communication skills</li>
<li>Strong follow-up skills and exceptional attention to detail</li>
<li>Ability to handle multiple priorities in a fast-paced environment</li>
<li>Tech-savvy and comfortable learning new systems or tools</li>
<li>Dependable, professional, and customer-service oriented</li>
</ul>
 
Schedule &amp; Work Environment
<ul>
<li>Full-time, onsite at our Escondido, CA office</li>
<li>Monday–Friday schedule</li>
<li>Supportive, team-oriented environment with opportunities to learn and grow</li>
</ul>

<h3>Job Description</h3>
Job Description
Administrative Assistant – Furst-to-Hire 
FurstStaffing has a Furst-to-Hire opportunity for an Administrative Assistant, handling a variety of duties in a local bankruptcy firm. The successful candidate will have critical thinking skills and strong attention to detail. The Administrative Assistant will support the legal team for a 10-county area. The Administrative Assistant position offers great benefits, including medical, dental, vision and 401(k). Come and work for a great company with lots of longevity, located in downtown Rockford. 
Hours: Mon-Thurs, 8am to 4pm; Fri 7:30am to 3:30pm. Paid ½ hour lunch! Some flexibility with the schedule. 
Pay: $20/hr.
Benefits: Furst Benefits
 Administrative Assistant Responsibilities: 
<ul>
<li>
Accurate Data Entry skills 
</li>
</ul>
<ul>
<li>
Paycheck Analysis 
</li>
</ul>
<ul>
<li>
Filing 
</li>
</ul>
<ul>
<li>
Mailing 
</li>
</ul>
<ul>
<li>
Scanning 
</li>
</ul>
<ul>
<li>
Electronic File Creation 
</li>
</ul>
<ul>
<li>
Report Review 
</li>
</ul>
<ul>
<li>
Posting daily receipts 
</li>
</ul>
<ul>
<li>
Other duties as needed 
</li>
</ul>
Administrative Assistant Requirements: 
<ul>
<li>
Must be detailed-oriented and accurate 
</li>
</ul>
<ul>
<li>
1-2 years previous experience in a clerical support role 
</li>
</ul>
<ul>
<li>
Some knowledge of MS Excel 
</li>
</ul>
<ul>
<li>
Ability to adapt/retain new information 
</li>
</ul>
<ul>
<li>
Understand the importance of confidentiality 
</li>
</ul>
<ul>
<li>
High School diploma or GED 
</li>
</ul>
The Administrative Assistant position may grow in responsibility over time. The work requires focus and attention to detail – accuracy is extremely important. Apply here or contact Denessa or Courtney at 815-229-7810.

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