Job Description Division/Unit: Trial Division Civil Service Title: Community Associate Position Title: Bureau Secretary Salary Range: $52,935 - 52,935 Job Description: The New York County District Attorney's Office (DANY) has an opening for a Bureau Secretary in the Trial Division. The Trial Division is responsible for the investigation and prosecution of crimes committed in Manhattan. In this position, the Bureau Secretary is responsible for providing highly skilled secretarial and administrative support to Assistant District Attorneys (ADAs) and Professional Staff. Responsibilities include but are not limited to: 
<ul>
<li>Performs secretarial tasks, administrative, research, and clerical tasks.</li>
<li>Maintains petty cash.</li>
<li>Assists ADAs in case related tasks including but not limited to searching legal databases and listening to audio calls and watching body worn camera.</li>
<li>Serves as back-up to the Bureau Administrator as needed, including but not limited to back-up supervision of the paralegals and analysts.</li>
<li>Works with bureau supervisors to ensure efficient management of bureau operations.</li>
<li>Orders bureau supplies and maintains appropriate inventory.</li>
<li>Updates and maintains bureau databases and updates information accordingly.</li>
<li>Acts as liaison to interoffice units including Grand Jury, Payroll, Operations, Records, Fiscal, IT, Telecommunications, and Clerk's Office.</li>
<li>Maintains all bureau equipment.</li>
<li>Perform related administrative duties as assigned.</li>
<li>Serve as a back-up to the Assistant Bureau Secretary as needed, including but not limited to last minute schedule changes and coverage resolution.</li>
<li>Perform related duties as assigned. </li>
</ul>
In addition to the Minimum Qualification Requirements, candidates must possess the following:
<ul>
<li>Bachelor's degree from an accredited college. </li>
</ul>
Preferred Requirements/Skills:
<ul>
<li>Bilingual Spanish.</li>
<li>Public Notary license. </li>
<li>Experience in the Criminal Justice System.</li>
<li>Ability to work nights, weekends, holidays, and overtime.</li>
<li>Superior interpersonal, organizational, and communication skills.</li>
<li>Proficient in Microsoft Office (Word, Excel, PowerPoint).</li>
<li>Ability to maintain, update and edit existing and new in-house proprietary databases.</li>
<li>Ability to work with frequent interruptions and adapt to changes in workflow.</li>
<li>Ability to work independently and manage multiple short-term projects.</li>
<li>Ability to follow directions and apply proper policies, procedures, and guidelines.</li>
<li>Strong attention to detail and high concern for data accuracy.</li>
<li>Ability to perform under pressure in a fast-paced environment, detail oriented and self-motivated.</li>
<li>Dependable team player who works collaboratively and cooperatively with Office staff. </li>
</ul>
How to Apply:
<ul>
<li>Apply with a Cover Letter and Resume. </li>
</ul>
Hours/Shift
<ul>
<li>Monday through Friday, from 9 am to 5 pm. </li>
</ul>
Minimum Qualification Requirements:
<ul>
<li>High school graduation or equivalent and three years of experience in community work or community centered activities in an area related to duties described above; or</li>
<li>Education and/or experience which is equivalent to "1" above. </li>
</ul>
Additional Information:
<ul>
<li>Current office employees: To be eligible for a transfer or promotion, staff must have already served at least 1 year in their current position and be in good standing. In addition, must meet the minimum qualifications of the position.</li>
<li>Looking for candidates that could commit to one (1) year to the hiring unit.</li>
<li>Authorization to work in the United States is required for this position. </li>
</ul>
Public Svc Loan Forgiveness:
<ul>
<li>As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at <a href="https://studentaid.gov/pslf/" target="_blank">https://studentaid.gov/pslf/</a>. </li>
</ul>
Residency Requirement:
<ul>
<li>City Residency is not required for this position. </li>
</ul>
 The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy. About Us The New York County District Attorney's Office serves and protects the People of New York through the fair administration of justice, without fear or favor. The Office's professional staff perform a variety of key functions, including supporting the Trial, Investigation, and Appeals Divisions, as well as other prosecution support and office functions. Our support staff receive a competitive salary and a generous benefits package, as well as unparalleled opportunities for professional development. The New York County District Attorney's Office is an Equal Opportunity Employer, committed to recruiting and retaining a diverse and culturally responsive workforce. Given the diverse nature of our community, the ability to work with people of different backgrounds is critical. The Office seeks to have a staff that reflects the diversity of the community that we serve. To that end, all applicants will be considered without regard to actual or perceived race, color, national origin, religion, sexual orientation, marital or parental status, disability, sex, gender identity or expression, age, prior record of arrest; or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs. About the Team The Professional Staff Recruitment Team at DANY supports the Office's initiatives to have a staff that reflects the diversity of the community that we serve. We seek employees that are interested in a career in the public sector and will support the Office's initiative of Moving Justice Forward. For questions or inquiries, please contact <a href="mailto:Recruitment@dany.nyc.gov" target="_blank">Recruitment@dany.nyc.gov</a>.

Bureau Secretary

Founded in 1908, Flintco now employs more than 800 people in 8 cities serving clients in healthcare, education, hospitality, sports and industrial. Flintco also self-performs concrete, steel erection and excavation. Nothing matters more to us than the quality and growth of our people. Our teams are smart, humble and disciplined. Flintco is recognized for its commitment to safety and quality, using Lean principles as a guide to continuous improvement. The five guiding principles of our Ethos are: Safety, Integrity, Quality, Accountability and Honesty. We live it every day. Flintco Project Engineers are responsible for assisting Project Manager and Superintendent by performing specifically delegated administrative and technical work assignments. Essential Duties and Responsibilities All duties and responsibilities include the following; however, other duties may be assigned. To perform in this position successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •Assist Project Manager in writing/reviewing subcontracts and purchase orders to assure that the scope of work is accurate and complete; that all the necessary provisions are included; and that the contract amounts are correct. •Review thoroughly the Project Documents and become familiar with Project participants (i.e. Architect, Owner, local authorities, Subcontractors and Suppliers) to enable productive day-to-day operations between company and other participants. Represent company in project meetings, as required. •Assist in determining submittal requirements and preparing and maintaining submittal log. Expedite materials/equipment from pre-approval stage through final delivery stage to ensure the correct material/equipment is delivered to meet project schedule. Includes reviewing, correcting, and obtaining approval on all submittals. •Assist in developing and maintaining overall project schedule, and short-term schedules. Make regular site visits to observe and inspect that the project is being built properly and that it is progressing on schedule. •Duties may also include maintaining daily records and preparation and submittal of weekly time sheets and/or prevailing wage payrolls to payroll clerk. •Receive, evaluate and disseminate correspondence, directives, questions, clarifications, and other information between Owner, Architect, Subcontractors and Suppliers, to ensure timely response of requested information, and changes and directives are being acted upon by all participants. •Assist in maintaining project files and documentation, including transmittals, telephone conversations, submittals, letters, etc., assuring that project documentation is organized and complete so that a clear and accurate history of the project is maintained. •Assist in keeping estimated and actual cost records current and accurate, and in tracking Subcontractor/Supplier and company self-performed work, to provide justification for billing. •When directed, expedite, and obtain all necessary permits (building, occupancy, etc.), all record documents (i.e. as-built drawings, operation &amp; maintenance manuals, warranties, etc.) are received in a timely manner so as to not delay construction progress •Assist in administration of Zero Punch List policy. •Perform additional duties as assigned and directed by supervisor or another authorized person. Knowledge/Skills/Ability Knowledge of methods and technology, sufficient to have the ability to determine proper construction sequencing, procurement planning, and review and correct submittals. Ability to maintain, inform and communicate with construction team. Ability to make well informed decisions on behalf of the company and know when to seek assistance from higher authority before making decisions. Ability to read and interpret construction drawings and specifications accurately. Knowledge of and application skills in Geometry, Trigonometry, and Algebra. Working knowledge of computers and standard company software. Thorough knowledge of company policies and procedures. Physical Requirements •Physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •While performing the duties of this position, the employee is regularly required to stand; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. •The employee must occasionally lift and/or move up to 50 pounds. •Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. •Occasionally, especially when managing multiple projects and during problematic opening and/or closing phases of projects, mental stress can be taxing. •May be required to work long hours for extended periods of time. Education B.S. in Engineering, Construction Management or equivalent combination of education, technical training and related experience. Experience 0-2 years' progressive experience in construction industry. Flintco offers base compensation for the Denver area of $70,000 to $80,000. (Actual compensation may be affected by factors such as education, experience, skillset and/or location.) Benefits include: Medical, pharmacy, dental, vision Flex Spending (FSA), Health Savings Account (HSA) Life, AD&amp;D, LTD, STD Critical Illness, Legal Insurance 401(k) with company match 100% vested upon contribution Short Term Incentive Plan Competitive PTO, Flex Time, Remote Working Cash Wellness Incentives Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Project Engineer

Salary : $93,225.60 - $113,287.20 Annually Location : San Jose Metropolitan Area, CA Job Type: Full-Time Job Number: 24-B2R-C Department: County-Wide Recruitment Opening Date: 09/10/2024 Closing Date: 9/23/2024 11:59 PM Pacific Bargaining Unit: 92 Description Under direction, to perform and coordinate fiscal, office management, personnel and administrative functions in a County department or organizational sub-unit; to supervise a group of clerical and/or technical staff performing support activities. NOTE: Candidates who meet the employment standards will be invited to take an online written examination tentatively scheduled for October 16 - 22, 2024. Typical Tasks 
<ul>
<li>Performs or supervises the centralized administrative and business management operation of a County department including personnel, accounting, budgeting, office management, and procedures analysis activities; </li>
<li>Develops and implements departmental clerical and fiscal procedures and policies; </li>
<li>Supervises the maintenance of budget, inventory, purchasing and personnel records; </li>
<li>Analyzes office methods, procedures and forms; </li>
<li>Recommends methods for improvement of procedures and coordination of departmental functions; </li>
<li>Supervises, directs or provides administrative control over clerical and technical staff assigned to the central administrative services operation; </li>
<li>Conducts studies and prepares reports on departmental operations including procedures, systems, space requirements, organizational structure, expenditure of funds and types and effectiveness of equipment; </li>
<li>Interviews applicants for clerical and/or technical positions and recommends on hiring or refers applicants to operating supervisors for selection; </li>
<li>Prepares or assists in the preparation and maintenance of departmental operating or procedures manuals; </li>
<li>Assists the administrator by handling correspondence within assigned areas of responsibility; </li>
<li>Provides liaison between department and other departments on all administrative and personnel matters; </li>
<li>Assists in the preparation of applications for outside financing; </li>
<li>Develops and maintains reporting and monitoring procedures; </li>
<li>Monitors expenditures of funds to insure compliance with legal restrictions and conditions set by funding agency or control of expenditures within authorized budget allotments; </li>
<li>Analyzes annual departmental requests; </li>
<li>Plans filing and record keeping procedures; </li>
<li>Represents the department on various training, safety and other committees; </li>
<li>Conducts special projects related to development of departmental administrative services; </li>
<li>May prepare, negotiate and administer contracts, prepare and maintain monitoring and reporting systems, prepare grant applications, and confer with state and federal regulatory agencies; </li>
<li>May be assigned as a Disaster Service Worker; </li>
<li>Performs other related work as required. </li>
</ul>
 Employment Standards Sufficient education, training, and experience to demonstrate the attainment of the knowledge and abilities below. Training and Experience Note: The required knowledge and abilities are attained through training and experience equivalent to possession of a Bachelor's degree. Relevant experience can substitute for education on a year-for-year basis. Relevant experience includes experience performing analytical, administrative, lead, supervisory, or management duties, which include interpreting rules and regulations, gathering data and formulating recommendations, and report writing. Possession of a valid California Driver's License prior to appointment and the ability to qualify for and maintain a County Driver's Authorization. Knowledge of: 
<ul>
<li>Office management principles, methods, and procedures; </li>
<li>Administrative survey techniques; </li>
<li>Basic statistical and research methods; </li>
<li>Principles, problems and methods of public and business administration, including organization and personnel, fiscal management and budgetary control; </li>
<li>Office procedures and maintenance of records; </li>
<li>Basic accounting principles and payroll procedures; </li>
<li>Principles and practices of management relating to training, evaluation and supervision of subordinates. </li>
<li>Common office software applications such as email, word processing, spreadsheets and internet browsers; </li>
<li>Some positions may require knowledge of grant application and contract preparation, negotiation and administration including the development of procedures to assure compliance and conformity with terms of the contract. </li>
</ul>
 Ability to: 
<ul>
<li>Understand, apply and implement administrative policies, practices and procedures; </li>
<li>Represent management in dealing on a variety of administrative policies, practices and procedures; </li>
<li>Represent management in dealing on a variety of administrative matters with other departments, employees, or outside public and private agencies; </li>
<li>Train, evaluate and supervise the work of subordinates; </li>
<li>Plan, coordinate and initiate action necessary to implement decisions and/or recommendations; </li>
<li>Work independently in identifying the need for and developing proposed changes to operating practices, programs, and policies; </li>
<li>Speak and write effectively; </li>
<li>Establish and maintain cooperative working relationships with a variety and level of departmental staff. </li>
</ul>
 The County offers comprehensive first-class medical, dental, and vision benefits plans for County employees and their dependents, including plans with no deductibles, no co-pays, no co-insurance, and no prescription drug co-pays. Learn more The County also offers generous paid time off with significant vacation, sick time, and 13 paid County holidays annually! Details are included in the with the bargaining unit applicable to the job classification. In addition to the amazing perks above, the County also offers the additional benefits below. Retirement Benefits The County offers robust retirement plans including a (similar to the private sector's 401(k) plan) and the In addition to lifetime retirement income available through the CalPERS pension plan, the 457(b) Deferred Compensation plan provides a great way to save for retirement and supplement the defined benefit pension available to employees. These plans help our employees build a plan for their future and contribute to their family's long-term financial well-being. Health Flexible Spending Account The empowers employees to manage healthcare expenses efficiently with tax-free contributions (up to $3,200 for the 2024 calendar year). Secure tax-free solutions for your healthcare expenses and enjoy the flexibility to manage your healthcare finances effectively with the HFSA. Dependent Care Assistance Program (DCAP) The enables employees to utilize tax-free funds for dependent care services, facilitating a convenient and cost-effective approach for managing your dependent care expenses. The County also offers the , an employer-funded DCAP, for employees with annual income under $120,000. Life and AD&amp;D The County offers life and disability benefits including , Insurance, These benefits ensure financial security and income support when you and your family need it most. Employee Assistance Program (EAP) The County prioritizes employee mental health and well-being and offers a top-tier through Concern providing confidential counseling sessions covering stress, anxiety, relationships, grief, as well as financial/legal services, personal coaching, child and elder care referrals, and comprehensive crisis support. Employee Wellness The offers free wellness programing, fitness classes and resources; including Elevate My Wellness an all-in-one platform designed to elevate your well-being journey. Education Reimbursement A generous program is available, including Education Reimbursement for employees seeking additional training and professional development. NOTE: Benefit and Retirement information may vary from bargaining unit to bargaining unit. Due to changes in State Law, current pension provisions described in the union contracts are not automatically applied. Specific pension benefits for new hires who start on or after January 1, 2013 may be different than indicated in the union contracts. Click here to access all Memoranda of Understanding and most recent Summary of Changes. 01 Please answer the following questions. Completion of the following supplemental questions is REQUIRED and is an integral part of the evaluation process. Initially, it will be used to determine minimum qualifications. For those applicants meeting the employment standards, this information will be critical in the subsequent competitive assessment to identify those candidates to be invited to continue in the examination process. Your responses to the questions may also be reviewed and scored in a Competitive Rating evaluation process based on pre-determined rating criteria. Your answers should be as complete as possible, as no additional information will be accepted from applicants once the Competitive Rating evaluation has begun. A response of "see resume" or "see application" will deem your application incomplete. Include a detailed description of your work experience in the following format for EACH employer referenced, in each answer: a) Employer name(s) b) Job title(s) c) Start/end dates of employment d) Total hours worked per week e) Description of task(s) performedDo you understand the requirement to provide complete answers in order to determine relevant experience for each area in question?
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 02 I understand and agree to possess a valid California Driver's license prior to appointment and the ability to qualify for and maintain a County Driver's Authorization.
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 03 I understand that some departments require passing a background check prior to appointment.
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 04 What is the highest level of education you have completed?
<ul>
<li>Less than High School or GED</li>
<li>High School or GED equivalent</li>
<li>College (1 to 29 semester units / 1 to 44 quarter units)</li>
<li>College (30 to 59 semester units / 45 to 89 quarter units)</li>
<li>College (60 to 89 semester units / 90 to 134 quarter units)</li>
<li>College (90 to 119 semester units / 135 to 179 quarter units)</li>
<li>College (120 or more semester units / 180 or more quarter units)</li>
<li>Associate's Degree</li>
<li>Bachelor's Degree</li>
<li>Master's Degree</li>
<li>Doctoral Degree</li>
</ul>
 05 How many years of experience do you have performing analytical, administrative, lead, supervisory or management duties? Relevant experience includes interpreting rules and regulations, gathering data and formulating recommendations, and report writing.
<ul>
<li>No experience</li>
<li>Less than one year</li>
<li>One to less than two years</li>
<li>Two to less than three years</li>
<li>Three to less than four years</li>
<li>Four to less than five years</li>
<li>Five to less than six years</li>
<li>Six or more years</li>
</ul>
 06 Describe your experience performing analytical, administrative, lead, supervisory or management duties. Relevant experience includes interpreting rules and regulations, gathering data and formulating recommendations, and report writing. If none, type "N/A". Include a detailed description of your work experience in the following format: a) Employer name(s) b) Job title(s) c) Start/end dates of employment d) Total hours worked per week e) Description of task(s) performed 07 How many years of work experience do you have of lead/ supervision and training of staff?
<ul>
<li>None</li>
<li>Less than one year</li>
<li>One to less than two years</li>
<li>Two to less than three years</li>
<li>Three to less than four years</li>
<li>Four to less than five years</li>
<li>Five or more years</li>
</ul>
 08 Describe your experience in lead/supervision and training of staff. If none, type "N/A".Include a detailed description of your work experience in the following format: a) Employer name(s) b) Job title(s) c) Start/end dates of employment d) Total hours worked per week e) Description of task(s) performed 09 Do you have experience with accounting principles and payroll procedures?
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 10 Describe your experience with accounting principles and payroll procedures. If none, type "N/A". Include a detailed description of your work experience in the following format: a) Employer name(s) b) Job title(s) c) Start/end dates of employment d) Total hours worked per week e) Description of task(s) performed 11 Do you have experience in managing, creating, and/or updating policies and procedures?
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 12 Describe your experience creating and updating policy and procedures. If none, type "N/A".Include a detailed description of your work experience in the following format: a) Employer name(s) b) Job title(s) c) Start/end dates of employment d) Total hours worked per week e) Description of task(s) performed 13 Describe your experience acting as a liaison with other departments, such as Human Resources, Labor Relations, and the Equal Opportunity Department, as well as handling workers' compensation and other personnel related items. If none, type "N/A".Include a detailed description of your work experience in the following format: a) Employer name(s) b) Job title(s) c) Start/end dates of employment d) Total hours worked per week e) Description of task(s) performed 14 Describe your experience working with unions and/or labor contracts. If none, type "N/A'.Include a detailed description of your work experience in the following format: a) Employer name(s) b) Job title(s) c) Start/end dates of employment d) Total hours worked per week e) Description of task(s) performed 15 Describe your experience participating in the progressive discipline process. If none, type "N/A".Include a detailed description of your work experience in the following format: a) Employer name(s) b) Job title(s) c) Start/end dates of employment d) Total hours worked per week e) Description of task(s) performed 16 Do you have experience as a software or system administrator?
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 17 Describe your experience with software administration. If you answered "no" above, specify N/A.Include a detailed description of your work experience in the following format:a) Employer name(s)b) Job title(s)c) Start/end dates of employmentd) Total hours worked per weeke) Type of software administered, how many people used this software and what type of technical support did you offer, if any. 18 Select the computer applications/software you are proficient using. Proficient means frequent (weekly) usage and the ability to create, manipulate, merge, build, formulate, design, etc., within the program itself (check all that apply).
<ul>
<li>AIMS</li>
<li>ANSOS</li>
<li>Archibus Workorder System</li>
<li>Ariba</li>
<li>BidSync</li>
<li>CJIC</li>
<li>CalWIN (Calworks Information Network)</li>
<li>Child Support Enforcement (CSE) Computer System</li>
<li>Concur/CalTravel Store</li>
<li>Corrective Action Tracking and Reporting System (CATR)</li>
<li>CMA (Content Management Application)</li>
<li>Datawatch</li>
<li>Docusign</li>
<li>eDisclosure Computer System</li>
<li>ELPF</li>
<li>KRONOS</li>
<li>Microsoft Access</li>
<li>Microsoft Excel</li>
<li>Microsoft Outlook</li>
<li>Microsoft Publisher</li>
<li>Microsoft Word</li>
<li>MinuteTraq</li>
<li>NEOGOV</li>
<li>PeopleSoft</li>
<li>SAP (Systems Applications and Procurement)</li>
<li>SharePoint</li>
<li>None of the above</li>
</ul>
 19 For each computer application/software selected above, provide specific examples of how you use each application that demonstrates your proficiency. If none, type "N/A". 20 Please complete this survey carefully. Your responses may determine whether or not you will be referred for a specific department and/or location. Please place a mark next to the location(s) in which you would be willing to work.
<ul>
<li>Behavorial Health Services</li>
<li>Child Support Services</li>
<li>Clerk of the Board</li>
<li>Corrections</li>
<li>County Clerk - Recorder</li>
<li>County Communications</li>
<li>County Counsel</li>
<li>County Executive</li>
<li>District Attorney</li>
<li>Facilities</li>
<li>Medical Examiner/Coroner</li>
<li>Office of Supportive Housing</li>
<li>Parks and Recreation</li>
<li>Probation</li>
<li>Procurement</li>
<li>Public Health</li>
<li>Roads</li>
<li>Santa Clara Valley Healthcare</li>
<li>Social Services Agency</li>
<li>Technology Services and Solutions</li>
</ul>
 21 How did you find out about this job?
<ul>
<li>Contacted by County Recruiter</li>
<li>Contacted by a Recruitment Firm</li>
<li>County Employee Referral</li>
<li>County of Santa Clara Career Website</li>
<li>County of Santa Clara Job Interests Email Notification</li>
<li>Facebook</li>
<li>Instagram</li>
<li>LinkedIn</li>
<li>Indeed</li>
<li>Virtual Job Fair</li>
<li>In Person Job Fair</li>
<li>In-Person Networking Professional Event</li>
<li>Virtual Networking Event</li>
<li>Community Event</li>
<li>Glassdoor</li>
<li>Governmentjobs.com</li>
<li>Professional Association</li>
<li>Search Engine (Google, Bing, online search, etc.)</li>
<li>Hospital Website: SCVMC, O'Connor Hospital, St. Louise Regional Hospital Website</li>
<li>Handshake</li>
<li>Student Career Center</li>
<li>County Text Message</li>
<li>County Career Newsletter</li>
<li>Other (Specify in the next question)</li>
</ul>
 22 If you selected an event/fair or other in the question above, please specify. If not, type N/A. Required Question

Administrative Support Officer I

ADMIN SUPPORT
(Bilingual English/Spanish)
Worksite: Bellflower, CA
Work Schedule: Monday - Friday 
Be open to 7am-4:00pm shift 
and 8am-5pm shift
Pay: $18-$20/HR (doe)
A well-established Staffing agency is looking for an experienced Payroll Admin Support/Data Entry Clerk to input employee updates into the database and conduct other administrative support as assigned.
The ideal candidate will have good keyboarding experience to perform data entry, filing, answer busy phones, and create weekly rosters.
Bilingual English/Spanish is required as you will communicate with associates in English and Spanish.
Confidentiality is imperative as you will access employee payroll records
If you possess these qualifications are ready to “jump start” your career in a Human Resources / Payroll Processing capacity send your resume today, for an enthusiastic fast learner this position may lead into a Payroll Specialist role!
Benefits Offered: Medical, Dental, Vision and more...

ADMINISTRATIVE SUPPORT

Salary : $32,570.00 Annually Location : Easton, PA Job Type: Full time Job Number: 2024-00520E Department: Court Services Division: Criminal Opening Date: 09/09/2024 Closing Date: 9/20/2024 5:00 PM Eastern Application Requirements In order to be considered for this position, applicants must successfully submit a completed application prior to the posting deadline. Applications submitted with incomplete or missing education and/or work experience sections will be considered incomplete and will not be reviewed. These applicants will be disqualified from consideration. The attachment of a resume to the application does not fulfill this requirement and will not prevent incomplete applications from being rejected. Education and work experience fields must be completed, regardless of the presence of an attached resume. Once the posting closes, all applications will be reviewed. The information provided on the application will be utilized to determine whether or not each applicant meets the Minimum Requirements for this position as noted in the Job Description. We encourage all applicants to provide a comprehensive, concise history of their education, certification, licensing, and employment history. Please read the Minimum Requirements thoroughly and then demonstrate that you meet these requirements on your application. For questions regarding this posting, please contact Sherry Christman, Human Resources Analyst at <a href="mailto:schristman@norcopa.gov" target="_blank">schristman@norcopa.gov</a> or 610-829-6382. Equal Employment Opportunities - It is the policy of Northampton County to provide equal employment opportunities (EEO) to all persons regardless of race, color, national origin, religion, sexual orientation, marital status, sex, gender identity, gender expression, age, genetic information, disability, or any other status protected by the Pennsylvania Human Relations Act, Title VII of the Civil Rights Act of 1964, the Age Discrimination in Employment Act (ADEA), and the Americans with Disabilities Act (ADA) and any other state, federal, or local law. Job Description GENERAL PURPOSEThe Clerical Technician 3 - Criminal Division is responsible for performing administrative and professional work in the Criminal Division of Court Services for the County of Northampton. This position independently prepares, carries out, and takes definitive action regarding processes and functions that are integral parts of the department's mission. SUPERVISION RECEIVEDThis position reports directly to the Deputy Court Clerk, Lead Deputy Court Clerk, or the Clerk of Court. SUPERVISION EXERCISEDThis position is not responsible for the supervision of other employees. ESSENTIAL DUTIES OF THE POSITIONAnswers telephone and receive visitors to office. Provides exceptional customer service by effectively communicating with visitors by telephone, email, or in person. Adequately resolve visitors' issues, or directs visitors to appropriate staff able to provide assistance. Attends Court on a regular basis as per the Criminal Court schedule. Prepares disposition sheet during sentencing. Prepares case file and forwards to other County Departments as necessary. Participates in jury selection process for jury trials. Records jury selection/strikes on Jury List. Announces names of the selected jurors to the Court and swears in the jurors. In jury trials, announces jury's verdict to the Court by reading the verdict slip. Receives and processes cash, money orders, and credit card payments using cash register. Charges appropriate fees as per the Northampton County Criminal Division Fee Schedule. Calculates estimated and final court costs. Reconciles cash drawer daily and prepares deposits. Processes invoices upon receipt from other County offices for items such as supervision fees, laboratory fees, and other miscellaneous fees. Establishes and maintains files on alphabetic, chronological, numerical or other basis; retrieves requested materials from files; signs, date-stamps or otherwise identifies and/or controls files. Assembles and makes sufficient copies of Court records, agendas, case files, and other required documents. Provides for service to attorneys, County officials, or other necessary parties. Composes correspondence using Microsoft Office and Outlook, or any other necessary applications. Processes all mailed correspondence received in the department; sorts and distributes to appropriate parties. Drafts and updates sections of the Criminal Division procedure manual for areas of specialization. Participates in cross training as necessary in order to develop areas of specialization. *An employee assigned to this title shall perform a majority, but may not perform all, of the duties listed in this job description. Conversely, minor level duties performed on the job may not be listed. The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. REQUIRED MINIMUM QUALIFICATIONSEDUCATION &amp; EXPERIENCE- Completion of a high school, or general equivalency, diplomaAND At least one (1) year of general clerical, retail, customer service, or public sector work experience; OR Possession of at least thirty (30) college credits from an accredited college or university. KNOWLEDGE, SKILLS, AND ABILITIESBasic knowledge of County Court processes and legal terminology. Knowledge of computers and computer software, including Microsoft Office applications. Ability to develop Excel spreadsheets and create formal correspondence in Microsoft Word. Excellent communication and interpersonal skills with the ability to listen effectively, respond appropriately and maintain mutual comfort level while relating to a diverse clientele, both verbally and in writing. Skill in public speaking with the ability to communicate effectively before an entire courtroom. Skill in gathering information from and explaining procedural and/or processing requirements to visitors, callers, clients, members of the public and representatives from other offices both within and outside of the County or the Court. Excellent time management, prioritization, and multitasking skills, along with the ability to maintain sufficient flexibility to respond to immediate demands. Ability to learn to utilize the necessary software specific to the Criminal Division. Ability to establish and maintain filing and other recordkeeping systems. Ability to preserve confidential and sensitive information. Ability to maintain composure and tactfully handle sensitive situations. Ability to establish and maintain working relationships with County staff, other agencies, and the general public. Ability to read, write, speak, understand, and communicate in English to perform the duties of this position. Ability to add, subtract, multiply and divide in order to perform the functions of the position. TOOLS AND EQUIPMENTTelephone, personal computer (including Microsoft Office applications and other specialized software), calculator, adding machine, microfiche equipment, automatic sorters, collators, check signers, fax machine, copy machine, scanner, and other office equipment. PHYSICAL DEMANDSWhile performing the duties of this job, the employee is frequently required to walk, sit, talk or hear. The employee must frequently lift and/or move up to fifty (50) pounds. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. WORK ENVIRONMENTThe work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The noise level in the work environment ranges from quiet to moderately noisy. SELECTION GUIDELINESFormal application, rating of education and experience, oral interview and reference check as well as job related tests may be required. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change. FLSA STATUS: FLSA NON-EXEMPT (ELIGIBLE FOR OVERTIME) DESIGNATION: CAREER SERVICE PAY GRADE: CR-15 UNION STATUS: COURT RELATED NON-PROFESSIONAL Updated August 2024 Full-time employees of the County of Northampton are afforded a package of benefits which includes the following: Medical Insurance Vision and Prescription Dental Life Insurance Retirement I. Medical Insurance Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Cost to the employee to participate in the plans varies by the coverage selection and number of dependents; and may be subject to collective bargaining, if a union member. The employee may also elect to opt out of the County's medical insurance if proof of coverage through the spouse's employer is provided. Under this arrangement, the employee is provided with an annual $1,500.00 opt out payment. II. Vision and Prescription Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. Coverage under the vision plan varies and depends upon the employee's choice of doctor and frame selection. III. Dental Coverage Coverage begins for the employee the first of the month following full-time employment for employees and their eligible dependents. Copayments may vary, subject to collective bargaining, if a union member. IV. Life Insurance A life insurance policy is afforded to full-time employees beginning on the first day of employment, unless specified differently in a collective bargaining agreement. It remains in effect as long as the employee is actively employed and terminates upon resignation or retirement. $20,000 is afforded to all eligible employees. V. Retirement All full-time employees and part-time employees working more than 1000 hours per year qualify for County of Northampton retirement benefits, in which employees must contribute 5% of their earnings, and employees may choose to add additional voluntary contributions, not to exceed an additional 10%. Additionally, employees may participate in an optional deferred compensation plan (457(b)) which may provide present tax advantages and future retirement savings. Such arrangements are made directly with the providers and the County will administer payroll deductions only. 01 Each applicant must complete this supplemental questionnaire as a part of the applicant screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 02 Do you possess at least one (1) year of general clerical, retail, customer service, or public sector work experience? If yes, your work history section must reflect this experience to qualify.
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 03 Clerical Technician 3 - Criminal position is part of the Court-Related Non-Professional Union, and starting salary is dictated by the Collective Bargaining Agreement. The starting salary for this position is $15.6585 per hour ($32,570 annually), and is non-negotiable. Please choose "yes" to indicate your understanding of the starting wage, and that this is non-negotiable.
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 Required Question

Clerical Technician 3 - Criminal

Maintenance Technician Create value at TC Transcontinental. At TC Transcontinental, we've got it made, and that's because of the expertise of our team. We are currently looking for a full-time Maintenance Technician III to support production at our Ontario plant. Essential to TC Transcontinental Packaging operations, the Maintenance Technician III is responsible for maintaining the production machinery and equipment, physical plant, utilities, and grounds for TC Ontario, CA facility. Major duties include conducting and refining on preventive maintenance programs, performing maintenance tasks in support of plant modernization and expansion projects, ensuring compliance with state and federal regulations, and improving equipment availability and reliability. Responsible for meeting safety, production, quality, food safety and performance standards. We have been driving innovation since 1976. With over 8,000 employees and 41 production sites, TC Transcontinental is a leader in the packaging and printing industry, as well as the top French-language educational publishing group in North America. When benefits really help you live better.
<ul>
<li>Group insurance (including health, life, disability, dental and travel insurance) </li>
<li>Immediately vested 401k with company match </li>
<li>Paid time off (Holidays and Vacation) </li>
<li>Supplier discounts on various products </li>
<li>Regular full-time position </li>
<li>Employee-involved decision making </li>
<li>Work an Alternative Work Schedule (AWS)- a 12-hour shift alternating weekdays and weekends - 4/3 - Day Shift </li>
</ul>
 When your actions lead to success.
<ul>
<li>Must follow safety guidelines, wear designated personal protective equipment, and meet OSHA safety requirements. </li>
<li>Using Maintimizer to pull work orders and complete assigned tasks. </li>
<li>Support daily service calls and other plant activities to maintain daily production operations. </li>
<li>Work with maintenance parts clerk to accurately identify replacement parts and other misc. items (electrical parts, mechanical parts, utility components, etc.) </li>
<li>Complete assigned WOs and other maintenance responsibilities from the plant's maintenance lead. </li>
<li>Work unsupervised on assigned tasks. </li>
<li>Performs work in accordance with TC's safety and health policies and procedures; and ensures proper and safe operational conditions of all production and related equipment. </li>
<li>Ensures the physical plant, grounds, production machinery and equipment, and utilities are maintained in accordance with all applicable federal and state regulations and TC standards. </li>
<li>Performs varied maintenance duties to include safety inspections, work orders and preventive maintenance to meet established maintenance and operations objectives. </li>
<li>Accountable for all projects, repairs and /or improvements on the line as well as maintaining preventative maintenance. </li>
<li>Organizes work for smooth, efficient operations; accurately tracks all time and materials used to perform work orders and other repairs using both manual and electronic means. </li>
<li>Transfers waste oil to DOT-approved drums. Responsible for proper labeling, material handling, and storage of the plant's hazardous materials and waste, and regulated materials and waste as well as universal wastes like fluorescent bulbs </li>
<li>Troubleshoots equipment problems and coordinates necessary repairs. </li>
<li>Obtains prior approval of the Maintenance Manager for all maintenance purchases; follows the established purchasing and receiving procedures. </li>
<li>Maintains all tools in good and safe condition and ensure tools are returned to their appropriate location. </li>
<li>Position requires flexibility to include shift changes and overtime; must be able to work 12-hour rotating shifts, weekends, holidays, and overtime, as required. </li>
<li>Lift up to 40 pounds </li>
<li>Performs other duties as assigned. </li>
</ul>
 When your expertise drives us.
<ul>
<li>Minimum High School diploma or GED equivalent and two (2) year technical school degree and Five (5) years relevant experience, required documented Journeyman level in at least one of the following crafts: electrician (including PLC experience), millwright (including hydraulics, pneumatics, and piping). </li>
<li>Working knowledge of presses and converting equipment preferred </li>
<li>Basic computer skills required. </li>
</ul>
 Compensation The compensation and reference to benefits for this role is listed on this posting in compliance with applicable law. The selected candidate's compensation will be determined based on experience and qualifications. Please note that the compensation and benefits listed below are only applicable to successful candidates who are hired onto local United States payroll. The anticipated hourly pay range for this position is $28.00 - $32.00 DOE TC Transcontinental offers competitive compensation and benefits programs which includes, but is not limited to, health care coverage, retirement plan, time off and leave programs, training and development opportunities and a range of allowances connected to specific work situations. When our contribution invents the future. A pillar in its various sectors of activity, TC Transcontinental inspires by its desire to create a responsible and united world. Its actions, particularly its commitment to the use of plastic, contribute to the protection of resources and the design of innovative products. TC Transcontinental provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Send us your application. Create something with TC Transcontinental. WeveGotItMade.com 
#USH
#LI-MS2 
					Apply now

Industrial Maintenance Tech

Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations. JOB RESPONSIBILITIES 
<ul>
<li>Prepares death certificates, prayer cards and related documents </li>
<li>Completes required permits and or certificates </li>
<li>Prepares and processes Veteran's Paperwork </li>
<li>Prepares marker monument placement paperwork </li>
<li>Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules </li>
<li>Prepares and distributes daily schedules, reports, and documents </li>
<li>Receives and processes payments and contracts </li>
<li>Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers </li>
<li>Orders office supplies </li>
<li>Oversees the processing of installation orders to grounds and maintenance departments </li>
<li>Processes accounts payable transactions </li>
<li>Assists with the preparation of obituaries </li>
<li>Assists Location Management, Sales, Family Service Counselors and payroll as needed </li>
<li>Acts as backup to Receptionist </li>
<li>Greets family members and friends </li>
<li>Communicates client family's needs promptly and accurately to the appropriate staff member </li>
<li>Conveys a sense of concern and empathy with client family members at all times </li>
<li>Responds to customer inquiries via telephone, internet and in person </li>
<li>Maintains professional and cooperative relationships with county clerk, medical examiner and physicians </li>
</ul>
MINIMUM REQUIREMENTS Education
<ul>
<li>High School or equivalent </li>
</ul>
Experience
<ul>
<li>1 - 2 years of experience in an office clerical or customer service capacity required </li>
<li>Experience working in a customer-focused and fast-paced professional environment required </li>
</ul>
Knowledge, Skills &amp; Abilities
<ul>
<li>Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience </li>
<li>MS Office Suite experience preferred </li>
<li>Basic mathematics skills required </li>
<li>Good verbal and written communication skills </li>
<li>Strong organizational skills and detail oriented </li>
<li>High level of compassion and integrity </li>
<li>Ability to maintain confidentiality </li>
</ul>
 Compensation: Salary: $16.50/hr.- $20.00/hr. Benefits: Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care)*Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program Postal Code: 92683 Category (Portal Searching): Administration and Clerical Job Location: US-CA - Westminster

Field Operations Support Assistant

Salary : $33,488.00 Annually Location : Aiken, SC Job Type: Full-Time Department: City Manager's Office Division: City Manager's Office Opening Date: 09/05/2024 Closing Date: 9/21/2024 11:59 PM Eastern Description The City of Aiken is accepting applications for an Administrative Assistant to join the City Manager's Office department. Examples of Duties 
<ul>
<li>Performs receptionist duties; greets public entering office and offers assistance; answers telephone and takes messages, forwards to appropriate party, or responds to questions, concerns, or complaints from knowledge of departmental procedures </li>
<li>Coordinate with the City Clerk, Secretary, and Senior Workers to ensure adequate coverage of reception areas; when requested, trains workers in operation of equipment </li>
<li>Types correspondence, speeches, proclamations, memoranda, reports, minutes, briefs, appeals, and other documents pertinent to the department from written notes, verbal instruction, or tape; proofreads and corrects documents; composes letters, memoranda, reports, and procedures. Provides staff support to boards, committees and commissions as assigned </li>
<li>Develops and maintains cooperative relationships with other City departments, outside vendors, and the general public contacted in the course of work; attends meetings; prepares correspondence, minutes, and other documents as needed </li>
<li>Organizes, develops, and implements procedures for recording and filing various forms and reports; maintains filing systems; cross indexes and files documents and correspondence alphabetically, numerically, or by other designated classification </li>
<li>Receives and resolves citizen requests, problems, or complaints; works with division heads to resolve problems. Acts as receptionist to ensure expedient and accurate response to members of the public. Ensures any needed follow-up is completed. Provides regular reports and/or updates of any such inquiries received to City Manager's Office or other relevant department </li>
<li>Oversees mail services for the City; implement processes and direct staffing accordingly </li>
<li>Provides administrative support to various commissions and committees; prepares agenda packets; schedules and sets up room; attends meetings; tapes and transcribes minutes </li>
<li>Provides help to the City Clerk; files, indexes, and preserves all official records; conducts research with City archives and records for CMO and other departments upon request </li>
<li>Provides support in purchasing and accounting processes as directed (preparation and approval of requisitions, etc.) </li>
<li>Assists with preparation of departmental budget as needed; types and assists in compiling monthly, annual, statistical, and related reports </li>
<li>Assists with special projects and events to relieve executive staff of administrative detail; monitors projects to completion to ensure accuracy and completion </li>
<li>Conducts and maintains an inventory of office supplies and stock; orders supplies as needed and requested </li>
</ul>
Other responsibilities:
<ul>
<li>Sorts and routes incoming mail; processes outgoing mail </li>
<li>Makes copies of documents and reports </li>
<li>Schedules and maintains calendars for City Manager's Office personnel </li>
<li>Other duties as assigned </li>
</ul>
Minimum Qualifications
<ul>
<li>High School diploma or equivalent and two-year college or technical/vocational school degree </li>
<li>Four to five years of progressively responsible clerical experience; or any equivalent combination of education and experience which provides the required knowledge, skills, and abilities </li>
<li>Valid state issued driver's license in good standing </li>
<li>Experience with filing systems, databases, and automated records management software and proficiency in both basic office such as Microsoft Word, Excel, and Outlook and higher-level software such as Laserfiche </li>
<li>Skills in operating and routine maintenance of general office equipment such as copiers, calculator, FAX machines, and telephone systems </li>
<li>Interpersonal skills necessary to be pleasant and helpful to citizens and vendors, and courteous of fellow employees while performing duties </li>
</ul>
Supplemental Information This position is subject to a criminal background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate. The City of Aiken is an Equal Opportunity Employer and a drug-free workplace. Full-time Benefits include: Medical, Vision, and Dental insurance, life insurance (5x salary), flex health spending account, short term disability, an employee wellness program, paid vacation and sick leave, paid holidays, paid parental leave, participation in a Defined Contribution 401(a) Retirement Plan, and South Carolina Deferred Compensation Program. Paid Holidays include:
<ul>
<li>New Year's Day </li>
<li>Martin Luther King Day </li>
<li>Good Friday </li>
<li>Memorial Day </li>
<li>Independence Day </li>
<li>Labor Day </li>
<li>Thanksgiving Day </li>
<li>Christmas Eve </li>
<li>Christmas Day </li>
<li>Employee's Birthday </li>
<li>Floating holiday (must be on payroll prior to January 1st ) </li>
</ul>
 Retirement Full-time employees participate in the Defined Contribution 401(a) Retirement Plan. After one year of employment, the employee will begin contributing 6% to the Plan, with the City making a matching 6% contribution. Employees are fully vested after 5 years of service.

Administrative Assistant (City Manager's Office)

Our associates celebrate lives. We celebrate our associates. Consider the possibilities of joining a Great Place to Work! Provides administrative and clerical support to a funeral home, cemetery, crematory or a combination of these facilities. Duties include greeting the public and providing general information on services offered in a polite manner with a goal to meet and exceed customer expectations. JOB RESPONSIBILITIES 
<ul>
<li>Prepares death certificates, prayer cards and related documents </li>
<li>Completes required permits and or certificates </li>
<li>Prepares and processes Veteran's Paperwork </li>
<li>Prepares marker monument placement paperwork </li>
<li>Ensures required documentation to support requested products and services are accurate and complies with state/federal regulations and company rules </li>
<li>Prepares and distributes daily schedules, reports, and documents </li>
<li>Receives and processes payments and contracts </li>
<li>Coordinates the ordering of memorials and related products and the control of storage inventory for vaults and markers </li>
<li>Orders office supplies </li>
<li>Oversees the processing of installation orders to grounds and maintenance departments </li>
<li>Processes accounts payable transactions </li>
<li>Assists with the preparation of obituaries </li>
<li>Assists Location Management, Sales, Family Service Counselors and payroll as needed </li>
<li>Acts as backup to Receptionist </li>
<li>Greets family members and friends </li>
<li>Communicates client family's needs promptly and accurately to the appropriate staff member </li>
<li>Conveys a sense of concern and empathy with client family members at all times </li>
<li>Responds to customer inquiries via telephone, internet and in person </li>
<li>Maintains professional and cooperative relationships with county clerk, medical examiner and physicians </li>
</ul>
MINIMUM REQUIREMENTS Education
<ul>
<li>High School or equivalent </li>
</ul>
Experience
<ul>
<li>1 - 2 years of experience in an office clerical or customer service capacity required </li>
<li>Experience working in a customer-focused and fast-paced professional environment required </li>
</ul>
Knowledge, Skills &amp; Abilities
<ul>
<li>Working knowledge of office equipment including computers, calculators, copiers, printers, and fax machines at a level consistent with experience </li>
<li>MS Office Suite experience preferred </li>
<li>Basic mathematics skills required </li>
<li>Good verbal and written communication skills </li>
<li>Strong organizational skills and detail oriented </li>
<li>High level of compassion and integrity </li>
<li>Ability to maintain confidentiality </li>
</ul>
 Postal Code: 50010 Category (Portal Searching): Administration and Clerical Job Location: US-IA - Ames

Salary : $63,856.00 - $78,390.00 Annually Location : City of San Luis Obispo, CA Job Type: Regular Full Time Department: Administration Opening Date: 09/04/2024 Closing Date: 10/1/2024 5:00 PM Pacific FLSA: Non-Exempt JOB DESCRIPTION If you are selected for interviews, they will take place in person on Thursday, October 17, 2024, so please hold that date. The City of San Luis Obispo is honoring service credit towards vacation accrual for completed public sector years of service. The City Administration Department invites applications for the role of Administration Executive Assistant. This position offers an opportunity to provide complex and confidential administrative support across the City's functional office. The ideal candidate will demonstrate advanced administrative skills, exercise independent judgment, and exhibit a high degree of discretion and tact. Responsibilities include administrative support to city officials, coordination of schedules and events, processing expenses, and maintaining exceptional customer service standards. This role requires proficiency in office software, strong communication skills, and the ability to manage various tasks efficiently. JOB SUMMARY: Provides a variety of complex, highly time sensitive and often confidential office administrative and secretarial support to the City-wide functional office of Administration. CLASS CHARACTERISTICS: This is an advanced journey-level position. This is an administrative support classification, primarily coordinating City-wide office administrative work for the City Council, the City Manager and associated administrative staff within the Administration Department. Responsibilities require the frequent use of tact, discretion and independent judgment as well as knowledge of departmental and City activities. Duties may have technical aspects, requiring the interpretation and application of complex policies, procedures and regulations and may involve extensive public contact. Duties regularly involves regular interaction with government officials, City advisory bodies or commission members, representatives of business or community organizations, the public and all levels of City personnel. This class is distinguished from other office support classes by the nature, scope, complexity and diversity of responsibilities originating at City-wide level require the broadest understanding of City functions. This class is designated as confidential under the City's Employer-Employee Resolution 6620 due to the support of matters affecting employer-employee relations. SUPERVISION SUPERVISION RECEIVED AND EXERCISED: This classification receives general supervision from the City Clerk. The incumbent may provide work direction, instruction and/or review to less experienced, part-time or volunteer staff on a project or day-to-day basis. EXAMPLES OF DUTIES EXAMPLES OF DUTIES AND RESPONSIBILITIES: (Any one position may not include all of the duties listed nor do the listed examples include all tasks that may be found in positions of this class.)
<ul>
<li>Provides administrative support to the Mayor, Council, City Manager, Assistant City Manager, and other professional/managerial positions in the Administration Department by assisting with duties of a complex, sensitive, and confidential nature; recognizes and solves issues and problems in situations that may require the use of tact, independent judgment and skill in resolving conflicts; acts as a liaison between those supporting and other staff and the public. </li>
<li>Maintains calendars and coordinates the schedules of the Mayor, Council, various Administration Department executive and management staff, and regularly coordinates inter-departmental meetings; makes travel arrangements as required. </li>
<li>Regularly plans, prepares and executes small and large department and inter-departmental meetings and events; extensive coordination of logistics, food and beverage. </li>
<li>Process the payment of expenses related to Council and program activities within the Administration Department. </li>
<li>Attends to a variety of office administrative details, such as keeping informed of departmental activities, transmitting information, ordering and coordinating supply orders, processing contracts and agreements, arranging for equipment purchase and maintenance, attending meetings and serving on City-wide project teams or committees. </li>
<li>May perform Administration Department fiscal tasks such as; processes bills and invoices for payment; prepares and transmits a variety of financial documents, including payroll; assists in budget administration and distributing expense statements and other fiscal documents. </li>
<li>Receives and screens visitors and telephone calls, providing a high level of customer service to both external and internal customers; provides information to City staff, other organizations and the public, requiring the use of judgment and the interpretation of complex policies, rules, procedures and ordinances. </li>
<li>Performs project research and report preparation related to the activities of the Administration Department; may prepare technical reports and perform other technical work. </li>
<li>Composes, proofs and reviews reports, memos, press releases and other correspondence prepared for the City Council and the City Manager for distribution. </li>
<li>Prepares detailed and confidential correspondence, reports, forms, invitations, graphic materials and specialized documents related to the department to which assigned from drafts, notes, brief instructions, corrected copy or dictated tapes; proofreads materials for accuracy, completeness, compliance with departmental policies, correct formatting and correct English usage, including grammar, punctuation and spelling. </li>
<li>Organizes and maintains various electronic and paper administrative, confidential, reference and follow-up files; purges files as per the adopted records retention schedule. </li>
<li>Operates standard office equipment, including job-related computer hardware and software applications, facsimile equipment and multi-line. </li>
<li>May provide work direction, review and instruction to a small office and/or volunteer staff on a project or day-to-day basis. </li>
<li>Performs related duties similar to the above in scope and function as required. </li>
</ul>
KNOWLEDGE AND ABILITIES: Knowledge of:
<ul>
<li>Basic organization and function of public agencies, including the role of an elected City Council and appointed boards, commissions and committees and the inter-relationship of such functions with those of other public, private, business, and educational agencies. </li>
<li>Codes, regulations, policies, technical processes and procedures related to Administration. </li>
<li>Contemporary standard office administrative and administrative assistant practices and procedures. </li>
<li>Business letter writing and the standard format for reports and correspondence. </li>
<li>Computer applications related to the work, including word processing, database, spreadsheet and website applications. </li>
<li>Records management and filing principles and practices. </li>
<li>Business arithmetic and basic statistical techniques. </li>
<li>Techniques for providing a high level of customer service and for effectively dealing with a variety of individuals from various socio-economic, cultural and ethnic backgrounds in person and over the telephone in often sensitive, complex and confidential situations. </li>
</ul>
 Ability to:
<ul>
<li>Provide varied, complex, responsible, and often confidential secretarial and office administrative work requiring the use of independent judgment, tact and discretion. </li>
<li>Interpret and implement policies, procedures, technical processes and computer applications related to the Administration Department and other City-wide functions. </li>
<li>Analyze and resolve office administrative and procedural problems and evaluate alternatives and make recommendations. </li>
<li>Perform basic research and prepare reports and recommendations. </li>
<li>Compose correspondence and reports independently or from brief instructions. </li>
<li>Make accurate arithmetic and statistical calculations. </li>
<li>Use English effectively to communicate in person, over the telephone and in writing. </li>
<li>Direct and review the work of staff on a project basis. </li>
<li>Use tact, initiative and sound independent judgment within established policy and procedural guidelines. </li>
<li>Use specialized software related to the department to which assigned, including database management, graphics and publication production and departmental Website maintenance. </li>
<li>Develop effective team relationships with City staff at all levels. </li>
<li>Organize own work, setting priorities, working independently on a day-to-day basis, meeting critical deadlines and balancing multiple objectives. </li>
<li>Establish and maintain effective working relationships with those contacted in the course of the work. </li>
<li>Work in a team atmosphere and participate on a variety of departmental and City-wide committees and tasks to enhance the provision of all City services. </li>
<li>Enter data into standard computer formats and produce correspondence and reports with speed and accuracy sufficient to perform assigned work in a timely manner. </li>
<li>Attend off-hours meetings, events or work occasional overtime as required. </li>
<li>Work in a standard office setting and to use standard office equipment, including a computer. </li>
<li>Lift and carry twenty pounds </li>
<li>Read printed materials and a computer screen </li>
<li>Communicate in person and over the telephone. </li>
</ul>
 TYPICAL QUALIFICATIONS EDUCATION AND EXPERIENCE: Equivalent to graduation from high school with supplemental business school or applicable college-level course work; and Five years of journey-level office administrative, secretarial and/or general clerical experience involving frequent public contact, including one year of support provided to a high level administrator. or An equivalent combination of education and experience. POSSESSION AND MAINTENANCE OF:
<ul>
<li>A valid California class C driver's license and a satisfactory driving record. </li>
<li>Certification as a Notary Public is desirable. </li>
<li>Word processing speed of at least 45 w.p.m. </li>
</ul>
 THIS POSITION WILL BE REQUIRED TO COMPLETE THE FOLLOWING BEFORE A FINAL OFFER IS MADE:
<ul>
<li>Livescan Fingerprinting (DOJ) </li>
</ul>
 For a detailed spreadsheet of employee benefits by bargaining group, please view our Retirement: California Public Employee's Retirement System (PERS). The City participates only in the medicare portion of Social Security. Health: the City has a cafeteria plan for health, dental and vision insurance and contributes towards medical insurance. Employees may choose from several health insurance options. There are also two dental plans to choose from. See the Benefits Summary link to determine the contribution amount. Life and Accidental Death and Dismemberment (AD&amp;D) Insurance: group term life and AD&amp;D insurance is provided for all regular employees. The amount of coverage varies depending on the classification. Employees may purchase additional life and AD&amp;D insurance for themselves and their dependents. Vacation: employees receive 12 days per year increasing to 20 days after 20 years. Holidays: employees receive 12-13 days per year depending on the classification. Sick Leave: employees receive 12 days per year. Administrative Leave: is a benefit available to management employees. The number of administrative leave hours varies depending on the classification. Flexible Work Schedule: is available to many positions within the City organization. Long Term Disability Insurance: is available for regular employees. The amount of benefit and contribution by employee varies by classification. Deferred Compensation: is available for employees to set aside a portion of their salary on a pre-tax basis to supplement retirement. Wellness Program: offered to help employees gain knowledge, skills and motivation to improve the quality of their lives and well-being. Employee Assistance Program: a counseling and consultation service designed to help employees and eligible family members with a wide range of personal issues. Flexible Benefits Program: available to help employees save taxes on: (1) Pre-tax health insurance premium deductions, (2) Unreimbursed/ uncovered medical expenses, and (3) Dependent care expenses. Tuition Reimbursement: up to $1500 annually for job-related educational costs is available to employees who have passed probation. Trip Reduction Incentive Program (TRIP): incentives are available for employees who voluntarily participate in alternative forms of transportation to and from work. Computer Purchase Program: interest-free loans to employees who have passed probation and who purchase computers for personal use with City approved software configuration. Professional Association for City Employees (PACE): voluntary organization for professional development training classes, monthly membership meetings with a variety of speakers, and social functions designed to facilitate interaction with employees from all departments in a relaxed setting away from work. 01 Which of the following best describes your highest level of education?
<ul>
<li>Master's degree or higher</li>
<li>Bachelor's degree</li>
<li>Associate's degree or vocational equivalent</li>
<li>Some college</li>
<li>High School</li>
<li>None of the above</li>
</ul>
 02 Do you have any supplemental business school units or applicable college-level course work?
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 03 If you answered "Yes" to the previous question, please explain your supplemental business school units or applicable college-level course work. If you answered "No" to the previous question please put N/A. 04 How many years of journey-level office administrative, secretarial and/or general clerical experience do you have?
<ul>
<li>9 years or more</li>
<li>8 years 8 years 11 months</li>
<li>7 years 7 years 11 months</li>
<li>6 years 6 years 11 months</li>
<li>5 years to 5 years 11 months</li>
<li>4 years to 4 years 11 months</li>
<li>3 years to 3 years 11 months</li>
<li>2 years to 2 years 11 months</li>
<li>1 year to 1 year 11 months</li>
<li>Less than 1 year</li>
<li>No Experience</li>
</ul>
 05 Does your journey-level office administrative, secretarial and/or general clerical experience include experience involving frequent public contact?
<ul>
<li>Yes</li>
<li>No</li>
<li>N/A - No Experience</li>
</ul>
 06 Does your journey-level office administrative, secretarial and/or general clerical experience include experience providing support to a high level administrator?
<ul>
<li>Yes</li>
<li>No</li>
<li>N/A - No Experience</li>
</ul>
 07 If you answered "Yes" to the previous question, how many years of experience to you have providing support to a high level administrator? If you answered "No", please select "No Experience".
<ul>
<li>6 years or more</li>
<li>5 years to 5 years 11 months</li>
<li>4 years to 4 years 11 months</li>
<li>3 years to 3 years 11 months</li>
<li>2 years to 2 years 11 months</li>
<li>1 year to 1 year 11 months</li>
<li>Less than 1 year</li>
<li>No Experience</li>
</ul>
 08 Please explain your journey-level office administrative, secretarial and/or general clerical experience in detail. If applicable, please include how this experience involved frequent public contact and explain any experience providing support to a high level administrator. 09 What is your word processing speed (with or without reasonable accommodation)?
<ul>
<li>56 w.p.m. or more</li>
<li>50 w.p.m. to 55 w.p.m.</li>
<li>45 w.p.m. to 49 w.p.m.</li>
<li>40 w.p.m. to 44 w.p.m.</li>
<li>35 w.p.m. to 39 w.p.m.</li>
<li>30 w.p.m. to 34 w.p.m.</li>
<li>29 w.p.m. or less</li>
</ul>
 10 Are you certified as a Notary Public? (desirable, not required) 11 Do you possess a valid California class C driver's license and a satisfactory driving record?
<ul>
<li>Yes</li>
<li>No</li>
</ul>
 Required Question

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