field_job_employment_type

job_organization_name

<h3>Job Description</h3>
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities.

Responsibilities

<ul>
<li>Answer and direct phone calls</li>
<li>Organize and schedule appointments</li>
<li>Plan meetings and take detailed minutes</li>
<li>Write and distribute email, correspondence memos, letters, faxes and forms</li>
<li>Assist in the preparation of regularly scheduled reports</li>
<li>Develop and maintain a filing system</li>
<li>Update and maintain office policies and procedures</li>
<li>Order office supplies and research new deals and suppliers</li>
<li>Maintain contact lists</li>
<li>Book travel arrangements</li>
<li>Submit and reconcile expense reports</li>
<li>Provide general support to visitors</li>
<li>Act as the point of contact for internal and external clients</li>
<li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li>
</ul>

Requirements

<ul>
<li>Proven experience as an administrative assistant, virtual assistant or office admin assistant</li>
<li>Knowledge of office management systems and procedures</li>
<li>Working knowledge of office equipment, like printers and fax machines</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Attention to detail and problem-solving skills</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills with the ability to multi-task</li>
<li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li>
</ul>

Administrative Assistant

<h3>Job Description</h3>
DescriptionOverview The Administrative Assistant will provide administrative support to the Vice President of Branch Programs and Services. The incumbent will be responsible for calendar management, including scheduling meetings in collaboration with other Administrative Assistants and Coordinators across the library.  Also, the incumbent will work very closely with the Vice President as well as the Directors and Associate Directors on special projects and other ad hoc projects. 
Some expectations for this role are that within 1 month, this person will:
<ul>
<li>Meet and greet to build relationships with members of the Branch Programs and Services Department as well as other Administrative Assistants and Coordinators across the Library </li>
<li>Begin training to use G-suite office: Gmail, Google Docs, Calendar, Spreadsheet, Forms, Presentation, and Workday.  </li>
<li>Attend monthly meetings to get acclimated with the directors and staff members of the department.</li>
</ul>
3 months, this person will:
<ul>
<li>Built and worked in partnership with other administrative assistants and coordinators across the library</li>
<li>Trained in and familiar with using database or project management software used at the library</li>
<li>Meet with the staff members at the President’s Office and other departments across the library. </li>
</ul>
6 months and beyond, this person will:
<ul>
<li>Have completed training in the following areas: utilizing the calendar management in the office suites as well as composing documents</li>
<li>Trained in managing purchasing and reimbursement transactions, generating expense reports, and other financial transactions </li>
<li>Acclimated and familiar with the Lair and understand the nature of the department including the mission and purpose. </li>
<li>Understanding the Administrative Assistant role, including the duties and responsibilities. </li>
</ul>
Responsibilities Reporting to the Vice President of Branch Programs and Services, the Administrative Assistant will serve as the first point of contact for the VP’s office and the entire office suite. Also, the Administrative Assistant will perform a wide range of administrative duties, including maintaining busy calendars, scheduling meetings, financial transactions, phone coverage, ensuring VP arrive to meetings on time, anticipating necessary background material, directions, and other items required for each activity on the schedule, make travel arrangements, and other perform related tasks: Here are the duties and responsibilities, not limited to
<ul>
<li>Produce letters, memoranda, presentations, reports, etc. as necessary; proofread documents for appropriate grammar, punctuation, and spelling </li>
<li>Draft and distribute general e-mails to mass groups regarding departmental updates, guidelines and other pertinent information </li>
<li>Coordinate the collection, compilation and distribution of various reports, forms and other documents</li>
<li>Develop and maintain a robust user-friendly paperless filing system </li>
<li>Serve as the recording secretary at various meetings</li>
<li>Execute special ad hoc projects as needed </li>
<li>Communicate and correspond clearly and efficiently with internal and external colleagues</li>
<li>Assist in monitoring department budgets and expenses </li>
<li>Manage purchasing, reimbursement, expense reports and other financial transactions for the VP’s office </li>
<li>Provide logistical and other support for department events</li>
</ul>
Required Education, Experience &amp; SkillsRequired Education &amp; Certifications
<ul>
<li>Bachelors degree and successfully demonstrated administrative experience; or an equivalent combination of education and experience</li>
</ul>
Required Experience
<ul>
<li>Minimum of 2 years experience working as an administrative assistant or related position (preferably in a public library, cultural organization, or non profit organization)</li>
<li>Minimum of 2 years of experience of supporting an Vice President or Executive Director of an organization</li>
</ul>
Required Skills
<ul>
<li>Impeccable written and oral communication skills</li>
<li>Excellent research writing, editing and proofreading skills</li>
<li>Strong time management skills with the ability to handle multiple concurrent projects and assignments with a high degree of accuracy and attention to detail to meet deadlines in a high pressure environment with minimal supervision</li>
<li>Must be flexible, proactive, resourceful and efficient with a high degree of professionalism and discretion</li>
<li>Handle sensitive information with care and judgment</li>
<li>Knowledge of educational programs, community relations and youth development</li>
</ul>
 Managerial/Supervisory Responsibilities N/A
More...Core Values All team members are expected and encouraged to embody the NYPL Core Values:
<ul>
<li>Be Helpful to patrons and colleagues</li>
<li>Be Resourceful in solving problems </li>
<li>Be Curious in all aspects of your work</li>
<li>Be Welcoming and Inclusive</li>
</ul>
Work Environment
<ul>
<li>Office setting</li>
<li>Public library setting</li>
<li>Outdoors</li>
</ul>
Physical Duties
<ul>
<li>Limited physical effort is required</li>
<li>Office setting </li>
</ul>
Pre-Placement Physical Required? No
Union/Non Union Non-Union
FLSA Status Non-Exempt
Schedule
<ul>
<li>Schedule 9 am to 5 pm, Monday through Friday, some evenings and weekends as required</li>
</ul>

Administrative Assistant, Vice President of Branch Programs and Services

<h3>Job Description</h3>
Casa de la Familia is looking for an administrative assistant to join our team!
Casa de la Familia specializes in the treatment of post-traumatic, anxiety, and depressive disorders through the provision of crisis intervention and long-term individual and family therapy. We work closely with city, county, and state social service agencies, police departments, victim advocates, family resource centers, nonprofit agencies, and community service programs. The primary focus for the services we provide is the underserved and underrepresented minority populations, taking care to provide culturally appropriate and relevant services.
Job description
We are looking for a responsible in-person Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
<ul>
<li>Answer and direct phone calls</li>
<li>Organize and schedule appointments</li>
<li>Plan meetings and take detailed minutes</li>
<li>Write and distribute email, correspondence memos, letters, faxes and forms</li>
<li>Assist in the preparation of regularly scheduled reports</li>
<li>Develop and maintain a filing system</li>
<li>Update and maintain office policies and procedures</li>
<li>Order office supplies and research new deals and suppliers</li>
<li>Maintain contact lists</li>
<li>Book travel arrangements</li>
<li>Submit and reconcile expense reports</li>
<li>Provide general support to visitors</li>
<li>Act as the point of contact for internal and external clients</li>
<li>Liaise with executive and senior administrative assistants to handle requests and queries from senior managers</li>
</ul>
Skills
<ul>
<li>Proven experience as an administrative assistant or office admin assistant</li>
<li>Knowledge of office management systems and procedures</li>
<li>Working knowledge of office equipment, like printers and fax machines</li>
<li>Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)</li>
<li>Excellent time management skills and the ability to prioritize work</li>
<li>Attention to detail and problem-solving skills</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational skills with the ability to multi-task</li>
</ul>
Requirements
<ul>
<li>Spanish Speaking</li>
<li>Courses taken in psychology/sociology</li>
<li>Able to work in-person at the Santa Ana office</li>
</ul>

Administrative Assistant / Phone Receptionist

<h3>Job Description</h3>
PCI is looking for an administrative assistant to join our team in our FL office. This person will work to support the daily operations of the office. 
The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.
Responsibilities:
<ul>
<li>Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.</li>
<li>Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.</li>
<li>Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.</li>
<li>Liaise with visitors - Act as point person for office guests.</li>
<li>Communicate policies and procedures - Alert employees of new processes, rules and regulations.</li>
<li>Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.</li>
</ul>
Requirements:
<ul>
<li>High school diploma</li>
<li>1-2 years experience as an administrative assistant, secretary or receptionist preferred</li>
<li>Strong organizational, communication, and time-management skills</li>
<li>Proven ability to work in a fast-paced environment </li>
<li>Positive, high-energy attitude</li>
<li>Resourcefulness, creativity, and problem-solving skill set</li>
<li>Familiarity with office equipment (i.e. printers, fax machines, projectors)</li>
<li>Proficiency in Microsoft Office (especially MS Excel and PowerPoint)</li>
</ul>
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Admin Assistant

<h3>Job Description</h3>
Do you believe in the power of innovation to change the world? At Activation Capital, our mission is to grow Virginia’s community of deep technology entrepreneurs and empower them to solve the world’s toughest problems. We provide a portfolio of resources to entrepreneurs and entrepreneur support organizations translating science and technology into world-changing companies. We are a self-sustaining, mission-driven organization at an inflection point in our growth.
ROLE
The Director of Governance and Administration is a vital role on our small-but-growing entrepreneurial and dynamic team. This key leadership role is responsible for overseeing the governance processes and administrative functions of the Virginia Biotechnology Research Partnership Authority and the Virginia Biotechnology Research Park Corporation (501c3 nonprofit). This position requires a dynamic individual with strong organizational skills, attention to detail, and a passion for supporting the mission and values of the organization.
The Director will ensure that governance systems and processes across the Authority and 501c3 are developed, maintained, and continuously improved. This individual will seek to proactively elevate organizational performance across the three organizational pillars of ecosystem development, entrepreneurship development, and real estate. This position requires the ability to work effectively in a cross-functional team to advance the organization’s governance objectives and administrative project deliverables in a flexible, responsive, and collaborative manner.
This position is a full-time, salaried position with attractive benefits and is located in Richmond, Virginia.  The Director of Governance and Administration is a cross-functional role reporting to the President &amp; Chief Executive Officer and the Vice President of Operations.
The ideal candidate:
<ul>
<li>has exceptional administration and communication skills</li>
<li>is a team player, in an open and fast-paced environment, and has the ability to adapt to rapidly changing priorities;</li>
<li>has the strong ability to multitask and prioritize</li>
<li>is a dynamic, entrepreneurial thinker with a can-do attitude</li>
<li>is a self-motivated and results-oriented individual always seeking learning opportunities</li>
<li>is highly organized with a keen attention to detail</li>
</ul>
Activation Capital is aligned with UN Sustainable Development Goals targeting Gender Equality, Decent Work &amp; Economic Growth, Industry, Innovation &amp; Infrastructure, and Reduced Inequalities. The organization values collaboration, impact, agility, inclusion, entrepreneurial thinking, and future-focus. Learn more at <a href="http://www.activation.capital" target="_blank">www.activation.capital</a>!
RESPONSIBILITIES
Governance
<ul>
<li>Proactively lead all governance activities acting as Corporate Secretary for the Authority, the 501c3, and all associated committees including but not limited to Finance &amp; Audit, Governance, Entrepreneurship &amp; Ecosystem, Real Estate, and associated 501c3 committees; ensuring compliance with all legal and regulatory requirements while managing all aspects of meeting logistics</li>
<li>Maintain an annual Governance calendar ensuring that all meetings are scheduled well in advance and project manage document deliverables working with multiple stakeholders to deliver accurate and timely board preparation materials</li>
<li>Work with leadership to schedule meetings, draft agendas, prepare meeting documents/resolutions, oversee meeting/event management, and take meeting minutes</li>
<li>Lead the onboarding process for new Board and Committee members</li>
<li>Maintain accurate records of all corporate governance documents</li>
<li>Work with the President &amp; CEO on deliverables resulting from meetings</li>
</ul>
Administrative Operations
<ul>
<li>Develop and implement administrative procedures and policies to enhance organizational efficiency and productivity</li>
<li>Implement and maintain records management systems to ensure effective document storage, retrieval, and disposal following all recordkeeping guidelines and policies associated with our status as an Authority of the Commonwealth of Virginia</li>
<li>Maintain and update organizational policies, ensuring compliance with legal and regulatory requirements</li>
</ul>
Administration Systems Management
<ul>
<li>Map all systems that require organizational touch points ensuring access is open for the organization; systems including but not limited to federal/state systems, human resources systems, board management software, etc.</li>
<li>Work with the team to ensure system access for a variety of external reporting systems is accurate and up-to-date; working closely with system vendors when necessary</li>
<li>Streamline administrative processes and systems to optimize workflow, minimize redundancy, and improve overall effectiveness</li>
<li>Work with external vendors to oversee technology and IT infrastructure, ensuring effective utilization and troubleshooting of hardware and software systems</li>
</ul>
Human Resources Administration
<ul>
<li>Manage administrative onboarding of new employees including interview scheduling/onboarding agendas/new hire paperwork, manage health insurance and retirement benefits systems and processes, and other HR related projects as necessary</li>
</ul>
Executive Project Management
<ul>
<li>Project manage executive deliverables to move the organization forward including process improvement efforts, strategic planning initiatives, and special projects</li>
<li>Project type will vary in duration and complexity</li>
</ul>
Also, includes other duties not otherwise specified.
 QUALIFICATIONS &amp; EXPERIENCE 
<ul>
<li>Requires bachelor’s degree; Masters degree preferred</li>
<li>Positive and proactive attitude with the highest degree of discretion and responsibility for handling confidential information</li>
<li>Minimum of five years supporting executive leaders with a focus on governance, corporate secretary duties, and/or HR support</li>
<li>Strong understanding of nonprofit governance principles and best practices; prior meeting minute taking experience, demonstrated board engagement duties, etc.</li>
<li>Exceptional written and verbal communicator with the ability to communicate with a variety of stakeholders</li>
<li>Excellent organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.</li>
<li>Experience leading multiple projects and collaborating with multiple stakeholders/partners to meet objectives</li>
<li>Demonstrated experience in implementing and managing administrative systems and processes</li>
<li>PowerPoint expertise is a major plus</li>
<li>Experience with Monday.com is a positive but not required</li>
<li>Familiarity with Google suite of products a positive but not required</li>
<li>Ability to learn new technology quickly required including board management portals</li>
</ul>
Offer of employment is contingent upon successfully completing pre-employment background screening and professional references.
 Competitive Salary &amp; Rich Benefits Package including 100% paid employee health coverage, dental, life &amp; AD&amp;A, LTD, STD, LTC, FMLA, paid holidays, paid time off, retirement with matching contributions.
About Activation Capital
Activation Capital, located in Richmond, VA, is an independent authority of the Commonwealth of Virginia. Its mission is to grow life sciences and other advanced technology innovation by promoting scientific research and economic development that attracts and creates new jobs and companies.  With 1.2 million square feet of space developed on over 34 acres, its Virginia Bio+Tech Park is the hub of life science and technology innovations in Central Virginia. Activation Capital also serves as a leading innovation ecosystem development organization providing social, knowledge, and financial capital to clusters, entrepreneur support organizations, and entrepreneurs – accelerating their progress through development and maturation. For more information, visit <a href="http://www.activation.capital" target="_blank">http://www.activation.capital</a>.
Equal Employment Opportunity
Activation Capital is an equal opportunity employer and does not discriminate based on race, sex, age, national origin, religion, physical or mental disability/handicap, marital status, veteran status, sexual orientation, or any other basis prohibited by law.
 
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Director of Governance & Administration

&lt;b&gt;Description&lt;/b&gt;&lt;br&gt;&lt;br&gt;&lt;b&gt;Who We Are: &lt;/b&gt;Through our service brands Hyundai Motor Finance, Genesis Finance*, and Kia Motors Finance, we provide financial products tailored to meet the needs of Hyundai, Genesis, and Kia dealerships nationwide, including dealer inventory and facility financing. And, through these dealerships, we provide indirect vehicle financing and leasing solutions to over 1.7 million retail customers. &lt;br&gt;&lt;br&gt;&lt;b&gt;Employee Value Prop and Culture: &lt;/b&gt;Our employees contribute every day to a culture that is fast-paced, dynamic, energized, agile, and collaborative. &lt;br&gt;&lt;br&gt;From our various engagement programs to the unique design of our offices, we strive to foster a connected, fun, positive and rewarding company culture where employees feel appreciated for their contributions, proud of their company, and thrive to be passionately invested in HCA's success.&lt;br&gt;&lt;br&gt;&lt;b&gt;Global One Company:&lt;/b&gt;&lt;br&gt; &lt;br&gt;Many countries. One identity. Hyundai Capital has offices across the world, including China, Canada, the United Kingdom, Germany, Russia, Brazil and Korea. Our work environments are designed with specific themes in mind to achieve a consistent global identity that reflects our values: light, collaboration, elements of nature and symmetry.&lt;br&gt;&lt;br&gt;&lt;b&gt;General Summary:&lt;/b&gt;&lt;br&gt; &lt;br&gt;The Associate, Legal Assistant will help implement and maintain key processes that are critical to the Legal Team including: the law firm billing procedures and practices; workflow management; subpoena and dispute management; new workflow design and implementation and benchmarking; and litigation support. This role will be responsible for helping to manage costs and time efficiency, while fostering a culture that values excellence, teamwork, respect, and recognition. This position will work across practice areas within the Legal Team and other support functions to enable the efficient and effective delivery of legal and compliance services to our business and functional partners.&lt;br&gt;&lt;br&gt;&lt;b&gt;Duties and Responsibilities:&lt;/b&gt;&lt;br&gt; &lt;br&gt;1. Review, analyze and process daily inbound legal support requests, including, but not limited to, contract review requests and legal advice requests, identify and assign matters as appropriate to responsible attorney/team member. Maintain and update Legal Team's business-facing contract review tracker. Secure signatures from the Company's executive team on contracts and agreements and follow up with business units for vendor signatures, including obtaining PARs and drafting contract summaries; process scanning and e-filing of all executed contracts; manage the legal contract database on the Company network; manage and update Ariba contract system, including uploading documentation, assigning tasks, updating information and publishing contracts; act as liaison between Procurement and Legal with respect to assignment of contracts for review and providing contract status.&lt;br&gt; &lt;br&gt;2. Manage and execute the Department processes and procedures for handling pre-litigation matters and litigation matters, including creating files, calendaring dates, requesting checks, and coordinating with business units and outside parties to gather relevant information.&lt;br&gt; &lt;br&gt;3. Intake, process, and analyze subpoenas; identify, research, and gather relevant information responsive to subpoenas served on the Company and its affiliates; prepare draft production material for final review and approval to ensure compliance with external and internal deadlines; interact with external requesting parties on disputed subpoena requests and follow up requests.&lt;br&gt; &lt;br&gt;4. Manage the projection, budget, and accrual process in partnership with global Legal and Compliance Department colleagues, law firms, and finance colleagues. Project manage legal projects in collaboration and partnership with finance, information technology, and procurement, as necessary to support legal systems, process management, and performance reporting. Participate in industry corporate legal operations discussions and create a network to provide best practices and recommendations to the General Counsel. Prepare, monitor, and track legal department objectives.&lt;br&gt; &lt;br&gt;5. Evaluate current processes, identify, and propose efficiency enhancements.&lt;br&gt; &lt;br&gt;6. All other duties as assigned to help Department attorney and staff, including handling daily mail, responding to contract status and other general email inquiries, locating, and providing executed contracts and agreements to business units, and researching court dockets.&lt;br&gt;&lt;br&gt;&lt;b&gt;Knowledge and Skills:&lt;/b&gt;&lt;br&gt; &lt;br&gt;&amp;bull; Knowledge and experience of in-house legal department operations.&lt;br&gt; &lt;br&gt;&amp;bull; Excellent Microsoft Office (Outlook, Word, Excel, PowerPoint) skills.&lt;br&gt; &lt;br&gt;&amp;bull; Experience using Adobe EchoSign and Ariba contract management system.&lt;br&gt; &lt;br&gt;&amp;bull; Ability to learn multiple software systems and interfaces.&lt;br&gt; &lt;br&gt;&amp;bull; Effective time management skills and ability to multi-task under tight deadlines.&lt;br&gt; &lt;br&gt;&amp;bull; Attention to detail and follow through.&lt;br&gt; &lt;br&gt;&amp;bull; Strong and clear communication skills.&lt;br&gt; &lt;br&gt;&amp;bull; Excellent interpersonal skills to develop strong relationships with internal constituents, including finance, human resources, information technology and procurement.&lt;br&gt; &lt;br&gt;&amp;bull; Willingness to undertake substantial and diverse job responsibilities with minimal supervision.&lt;br&gt;&lt;br&gt;&lt;b&gt;Qualifications&lt;/b&gt;&lt;br&gt;&lt;br&gt;&amp;bull; Minimum five (5) years legal secretary, legal file clerk, or legal assistance experience.&lt;br&gt; &lt;br&gt;&amp;bull; Litigation support strongly preferred.&lt;br&gt; &lt;br&gt;&amp;bull; Corporate in-house legal department experience preferred.&lt;br&gt; &lt;br&gt;&amp;bull; Experience in analyzing and process legal subpoenas.&lt;br&gt; &lt;br&gt;&amp;bull; College degree preferred.&lt;br&gt; &lt;br&gt;&amp;bull; Notary Public commission preferred.&lt;br&gt;&lt;br&gt;&lt;b&gt;Physical Requirements and Working Condition:&lt;/b&gt;&lt;br&gt; &lt;br&gt;Employees in this class are subject to extended periods of sitting, standing and walking, vision to monitor and moderate noise levels. Work is performed in an office environment.&lt;br&gt;&lt;br&gt;&lt;b&gt;California Privacy Notice&lt;/b&gt;&lt;br&gt; &lt;br&gt;This notice only applies to our applicants who reside in the State of California.&lt;br&gt; &lt;br&gt;The latest version of our Privacy Policy can be found here. This Privacy Policy provides you with notice, at or before the point of collection, about the categories of personal information to be collected from you, the purposes for which your personal information is collected or used, and whether that information is sold or shared, so that you can exercise meaningful control over our use of your personal information.We are providing this notice to comply with the California Consumer Privacy Act of 2018, as amended as amended by the California Privacy Rights Act of 2020 ("CCPA"). &lt;br&gt; &lt;br&gt;If you have any questions about CCPA regarding California residents or HCA team members, please contact the Privacy Team at <a href="mailto:Privacy2@hcs.com" target="_blank">Privacy2@hcs.com</a>.

Associate, Legal Operations

<h3>Job Description</h3>
Job Description
Position Title: Financial Project Coordinator
Work Location: Camp Smith, Oahu, HI
Job Summary
KaiHonua, LLC is looking for a Financial Project Coordinator to provide operations and executive assistance support to the Finance division. The candidate will provide planning and administrative support to knowledge/information management activities for various innovation and experimentation efforts associated with Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, and Reconnaissance (C5ISR) mission areas. The candidate will also provide Acquisition and Financial Management support to cross-functional and cross-agency teams of Subject Matter Experts (SMEs) associated with innovative technology integration, experimentation activities, military exercises, critical capabilities, laboratories, and centers of excellence to address warfighter mission needs in line with USINDOPACOM Commander and Naval Information Warfare Center - Pacific (NIWC-PAC).
Responsibilities
<ul>
<li>Support planning, processing, and tracking of procurement and funding documents among the community of interest and helping to maintain related archives</li>
<li>Collaborative management of various processes and procedures among a dynamic mix of internal/external stakeholders with shared but sometimes conflicting equities</li>
<li>Synchronize planning, administration, staffing and knowledge management activities among higher headquarters staff to enable Front Office management activities.</li>
<li>Utilize various supporting IT platforms to enable operational activities, such as Shared Drive, web-based, and other NIPR/SIPR platforms</li>
<li>Coordinate and collaborate among the J81 Front Office and various SMEs among HQ USINDOPACOM and NIWC-PAC Staff along with several other external agencies, such as the Office of the Secretary of Defense (OSD), Joint Staff, Strategic Capabilities Office (SCO), National Air &amp; Space Intelligence Center (NASIC), Military Service Regional HQs in the Pacific, and Other Government Agencies</li>
<li>Facilitate organizational efforts to manage the resources, flow of information, funding, and documentation across a broad range of complex contract mechanisms</li>
<li>Adherence to appropriate Organizational/Personal Conflict of Interest firewall procedures, Federal Acquisition Regulations, Financial Management Regulations, and related USINDOPACOM and United States Navy policies/procedures</li>
<li>Support government personnel to determine the level of requirement and financial forecasting and tracking required for associated operational efforts for USINDOPACOM, NIWC-PAC and their mission partners, as well as gather and process requisite documentation among the various stakeholders as required</li>
<li>Work within a Joint Military Service environment and be willing to sign/adhere to applicable Non-Disclosure Agreements</li>
<li>Other duties as assigned</li>
</ul>
Qualifications and Education
<ul>
<li>Bachelor’s degree in Business Administration preferred but not required with sufficient experience</li>
<li>Must be proficient working with spreadsheets, analyzing numbers and financial analysis, data mining, reporting, macros and pivot tables</li>
<li>Expert at Excel</li>
<li>Background in IT and Financial Management preferred</li>
<li>Preferred experience: 3-5 years</li>
<li>Must be US citizen</li>
</ul>
Abilities
<ul>
<li>Ability to organize, prioritize and meet deadlines</li>
<li>Capable of conveying complex information in a simplistic manner</li>
<li>Strong critical thinking and problem-solving skills</li>
<li>Strong self-starter requiring minimal supervision</li>
<li>Able to take proactive measures to prevent problems rather than reactive by nature</li>
<li>Strong verbal and written communication to effectively express concepts, plans, and proposals</li>
</ul>
Physical Requirements
Work may involve sitting or standing for extended periods of time. Position may require typing and reading from a computer screen. Must have sufficient mobility, including but not limited to bending, reaching, and kneeling to complete daily duties in a timely and efficient manner. May include lifting weight up to thirty (30) pounds as necessary.
Security Clearance
Position may require a DoD security clearance.
Benefits
<ul>
<li>Medical, dental, vision, disability, and life insurance</li>
<li>Flexible Spending Accounts</li>
<li>401(k)</li>
<li>PTO</li>
<li>Tuition reimbursement</li>
<li>Paid federal holidays</li>
</ul>
Company Summary
Headquartered in Hawaii, KaiHonua, LLC is a Native Hawaiian Organization (NHO) owned SBA Small Disadvantaged Business specializing in global information technology and offering professional solutions in IT Design &amp; Installation, Cybersecurity Engineering &amp; Support, Application Integration &amp; Development, Software &amp; Hardware Engineering, Network &amp; Systems Management, Information Systems Security, and Business Management Services.
Leveraging over 30 years of providing IT services to the federal &amp; commercial market with projects located around the world, our team possesses innovative expertise in the development of a wide range of technology solutions. KaiHonua, LLC is an equal opportunity employer.
Our service commitment is simple - "Quality IT Solutions... On Time &amp; On Budget."
KaiHonua, LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.
KaiHonua, LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.
Company DescriptionHeadquartered in Hawaii, KaiHonua, LLC is a Native Hawaiian Organization (NHO) owned SBA Small Disadvantaged Business specializing in global information technology and offering professional solutions in IT Design &amp; Installation, Cybersecurity Engineering &amp; Support, Application Integration &amp; Development, Software &amp; Hardware Engineering, Network &amp; Systems Management, Information Systems Security, and Business Management Services.
Leveraging over 30 years of providing IT services to the federal &amp; commercial market with projects located around the world, our team possesses innovative expertise in the development of a wide range of technology solutions. KaiHonua, LLC is an equal opportunity employer.
Our service commitment is simple - "Quality IT Solutions... On Time &amp; On Budget."
KaiHonua LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.
KaiHonua LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics. 
<h3>Company Description</h3>
Headquartered in Hawaii, KaiHonua, LLC is a Native Hawaiian Organization (NHO) owned SBA Small Disadvantaged Business specializing in global information technology and offering professional solutions in IT Design &amp; Installation, Cybersecurity Engineering &amp; Support, Application Integration &amp; Development, Software &amp; Hardware Engineering, Network &amp; Systems Management, Information Systems Security, and Business Management Services.\r\n\r\nLeveraging over 30 years of providing IT services to the federal &amp; commercial market with projects located around the world, our team possesses innovative expertise in the development of a wide range of technology solutions. KaiHonua, LLC is an equal opportunity employer.\r\n\r\nOur service commitment is simple - "Quality IT Solutions... On Time &amp; On Budget."\r\n\r\nKaiHonua LLC reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Positions functions and qualifications may vary depending on business needs.\r\n\r\nKaiHonua LLC is an equal opportunity employer and does not discriminate against applicants based on race, color, creed, religion, medical condition, legally protected genetic information, national origin, sex (including pregnancy, childbirth or related medical condition), sexual orientation, gender identity and expression, age, disability, or Vietnam era, or other eligible veteran status or legally protected characteristics.

Financial Project Coordinator

<h3>Job Description</h3>
Legal Secretary to Corporate Partner 
Essential Duties and Responsibilities
<ul>
<li>Manage documents in both electronic and paper format.</li>
<li>Manage calendar and organize daily schedule of attorney.</li>
<li>Screen and manage calls.</li>
<li>Coordinate onsite and offsite meetings.</li>
<li>Manage travel arrangements for attorney.</li>
<li>Develop documents and presentations.</li>
<li>Ensure accurate file management.</li>
<li>Enter time and billing information.</li>
<li>Look for new methods and technology to increase attorney efficiency.</li>
</ul>
Required Qualifications
<ul>
<li>5 years experience as an executive assistant supporting senior levels in the organization.</li>
<li>Proficiency in Microsoft Word, PowerPoint, Excel, and Outlook with excellent keyboarding skills.</li>
<li>Excellent written and oral communication skills.</li>
<li>Excellent organizational, planning, problem-solving, administrative, and analytical skills.</li>
<li>Ability to manage multiple complex and concurrent tasks involving several stakeholders.</li>
<li>Superior detail orientation and time management skills.</li>
<li>Absolute discretion.</li>
</ul>
Preferred Qualifications
<ul>
<li>Experience supporting attorneys in either private practice or corporate environment.</li>
<li>Bachelor’s degree.</li>
</ul>
 Hancock Daniel is an equal-opportunity employer. We participate in E-Verify and we are proud to announce that we have achieved Mansfield Certification Plus through Diversity Lab’s Mansfield Rule for Midsize Firms as part of our continuing efforts to actively recruit and advance lawyers in underrepresented groups.

Legal Secretary to Corporate Partner

<h3>Job Description</h3>
Description:
Mozart Therapeutics is a biopharmaceutical company located in Seattle, WA, focused on developing novel immune engagers that specifically target a subset of T lymphocytes to delay the onset and ameliorate the pathology of autoimmune disease. You will be a motivated, creative, and experienced individual who is excited about pioneering science and drug development, and who is passionate to bring your expertise to advance Mozart’s mission to develop successful clinical drugs. 

SUMMARY: The Sr. Office Administrator will provide support to Mozart Staff including administrative tasks, coordination of facility services, planning and executing events, and general office management. This position is the first point of contact for employees, vendors, consultants, and building management and is responsible for helping to ensure a high functioning, safe, and positive environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

ADMINISTRATIVE SUPPORT: 
<ul>
<li>Executive Leadership and Functional Teams:</li>
<li>Provide routine and complex administrative support to Executive Leadership Team, and Functional Teams.</li>
<li>Maintain individual executive and corporate calendars, including scheduling, coordinating, and handling logistics for Board meetings, Staff meetings, Scientific Advisory Board meetings and other meetings requested.</li>
<li>Coordinate domestic and international travel, process expense reports, and assist with management of budget needs.</li>
<li>Human Resources:</li>
<li>Support recruiting efforts by scheduling interviews with candidates using applicant tracking software, coordinating collection of candidate paperwork, travel, accommodation, and meals, troubleshooting connection problems occurring during interview schedules. </li>
<li>Assist with new hire onboarding, coordinating first day schedule, supplies and desk set up. </li>
<li>Assist with development and execution of company surveys, synthesize survey data and create presentations to share results. </li>
<li>Manage employee learning in Paylocity.</li>
<li>Other:</li>
<li>Liaise with Legal to route documents for signature, help maintain legal contract database to ensure that all fully executed agreements are filed and copies are provided to Legal and Finance teams; alerts contract owner to expiring agreements. </li>
<li>Maintain company intranet; facilitate building additional functionality with vendor.</li>
<li>Manage and fulfill requests for scientific publications.</li>
<li>Respond to multiple complex information requests, providing guidance to others and ensuring the appropriate information is delivered to the right recipient(s)</li>
<li>Balance several projects and tasks simultaneously with minimal error while meeting urgent deadlines, remaining organized and focused in a dynamic environment.</li>
</ul>
FACILITIES AND OFFICE MANAGEMENT: 
Facilities Management:
<ul>
<li>Work with Building Management on facility related issues, attend quarterly meetings with building management and communicate changes/events to employees. </li>
<li>Manage employee access to the building, building amenities, and Mozart suite; manage company parking spaces in coordination with Finance department.</li>
<li>Coordinate repairs and maintenance with service providers and internal teams.</li>
<li>Serve as the Secretary for the Safety Committee and the chair of the Lab Ops group.</li>
<li>Receive, unpack, and notify lab personnel when laboratory supplies arrive. </li>
</ul>
Office Management: 
<ul>
<li>Act as first point of contact for the company, including greeting and assisting visitors, handling phone calls, company email, mail, inquiries, courier packages and all deliveries during hours of work. </li>
<li>Prepare the office space for use by others. This includes monitoring/tidying up the kitchen, conference rooms and copy/print area. Maintain general office/copy/kitchen supplies. Order and replenish supplies in a proactive manner.</li>
<li>Order office furniture, and accessories as needed.</li>
<li>Coordinate corporate swag, including purchasing and maintain inventory.</li>
<li>Manage coffee and janitorial service accounts. </li>
</ul>

EVENTS MANAGEMENT: 
<ul>
<li>Participate in the Social Committee, managing and coordinating corporate events, including organizing details with outside vendors, presenting event proposals to the Leadership Team, coordinating event logistics, set up, and clean up and managing events budget.</li>
<li>Drive and cultivate culture and community within the team.</li>
</ul>
Requirements:
KNOWLEDGE, SKILLS, AND ABILITIES: 
<ul>
<li>Demonstrated experience working effectively in a fluid and quickly changing work environment. Must have a positive attitude and can-do approach to work.</li>
<li>Highly effective prioritization, organizational skills, and attention to details.</li>
<li>Ability to exercise judgment and discretion with highly confidential information.</li>
<li>Must have excellent interpersonal and communication skills and work well in collaborative team environment.</li>
<li>Advanced skills in a variety of administrative tasks, facilities coordination, meeting and event planning, database upkeep, mailing/courier service, and purchasing supplies.</li>
<li>Advanced skills in MS Office: Outlook, Word, PowerPoint, Excel &amp; Endnote, SharePoint, Teams and Zoom, calendar applications.</li>
</ul>

EDUCATION AND EXPERIENCE: 
<ul>
<li>BA/BS degree preferred. High school diploma or equivalent</li>
<li>4-6 years previous relevant work. Experience working for a biotechnology company preferred.</li>
</ul>
The salary range is $67,965 min to $103,035 max. Fully qualified candidates will be paid in proximity to the salary range mid-point.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
This position primarily works in an office environment. Daily use of a computer and other computing and digital devices is required. This position may require work before or after normal working hours (8am – 5pm) during the work week and on weekends. While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk or hear. This position requires fine motor movements in fingers/hands to operate computers and other office and lab equipment. This position also requires the ability to bend, stoop, kneel, reach, and frequently lift and/or move up to 20 pounds and occasionally lift and/or move up to 75 pounds. 
The physical demands of the position described herein are essential functions of the job and employees must be able to successfully perform these tasks for extended periods. Reasonable accommodation may be made for those individuals with real or perceived disabilities to perform the essential functions of the job described.
We offer our employees competitive compensation including annual performance bonuses and stock option grants. The pay wage range shown is based on the job posting’s primary location. Actual compensation packages are based on a wide array of factors, including but not limited to skill set, experience, certifications, and location, in addition to internal equity and alignment with market data. Benefits, including paid vacation, paid sick leave, paid holidays, and paid time off between Dec 25 and Jan 1, medical, dental and vision insurance, life insurance, 401(k) with company matching and stock options. All benefits are non-contractual and may be amended, terminated, or enhanced as Mozart Therapeutics deems necessary. We are an equal opportunity employer.

Sr. Office Administrator

<h3>Job Description</h3>
Strategic Alliance Business Group LLC (SABG)
Junior Training/Workshop Analyst Job Description
DESCRIPTION: Strategic Alliance Business Group LLC (SABG) is a fast growing, privately held, small business, government contracting company. SABG is both a woman-owned small business and a service disabled veteran owned small business providing superior technical support services to Government and Commercial Customers. SABG maintains a high performance culture that emphasizes superior quality, productivity, process improvement, recruitment and ongoing development of a superior workforce. If you are driven with a “can-do” attitude and eager to support a fast growing company, this may be the opportunity you have been looking for.
JOB TITLE: Junior Training/Workshop Analyst
LOCATION: The Pentagon, Arlington, VA 
REQUISITION #: NCR-002-24-OUSD PMOSS
CLEARANCE: Top Secret is required
REPORTS TO: SABG Program Manager
FLSA STATUS: Regular Full-Time Exempt
SUMMARY: SABG is seeking a Junior Training/Workshop Analyst to support the Office of the Under Secretary of Defense (OSD) Policy Management and Operations Shared Services (PMOSS) office. 
ESSENTIAL DUTIES AND RESPONSIBILITIES: 
<ul>
<li>Assist in the development, facilitation, and tracking of training, workshops, and offsite events for the OSD PMOSS office </li>
<li>Facilitate career development for Policy personnel for all career levels and Policy-specific strategic communications planning</li>
<li>Support executive level priorities to organizational effectiveness </li>
<li>Provide subject matter expertise and support enhancements to Policy's performance management process</li>
<li>Manage requested training and professional development requests by the Policy workforce and the scheduling of emergent training and professional development opportunities for the Policy workforce by populating details of the events</li>
</ul>

SUPERVISION: This position has no supervisory responsibilities.
QUALIFICATIONS, EDUCATION, AND/OR EXPERIENCE:
<ul>
<li>Bachelor's degree and 2+ years of experience assisting in the development, facilitation, and tracking of training, workshops, and offsite events is required</li>
<li>Knowledge of training principles and frameworks</li>
</ul>
COMPUTER SKILLS:
<ul>
<li>Skilled in operating a personal computer and standard office equipment</li>
<li>Must have proficiency in a variety of computer software applications in word processing, spreadsheets, database, (MS Office: Word, Excel, Outlook, PowerPoint)</li>
</ul>

COMPETENCIES: To perform the job successfully, an individual should demonstrate the following competencies:
<ul>
<li>Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem solving situations; and uses reason even when dealing with emotional topics</li>
<li>Written Communication - Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information</li>
<li>Diversity – Shows respect and sensitivity for cultural differences; and promotes a harassment-free environment</li>
<li>Ethics - Treats people with respect; keeps commitments; Inspires the trust of others; works with integrity and ethically; and upholds organizational values</li>
<li>Planning/Organizing - Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks, if needed; and develops realistic action plans</li>
<li>Professionalism - Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments</li>
</ul>

LANGUAGE SKILLS: Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and/or procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.
FOR OUR SERVICE MEMBERS AND VETERANS:SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact Beth Rodriguez at (703) 286-5020.
FOR PERSONS WITH DISABILITIES: If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please call Beth Rodriguez at (703) 286-5020 and let us know the nature of your request and your contact information.
TO APPLY FOR THIS POSITION: Once you complete all steps we are notified of your completed application and we will review. For individuals who meet the requirements of the position, we will contact you and arrange next steps in the interview process.
SABG is an Equal Opportunity/Affirmative Action Employer Minorities/Women/Veterans/Disabled

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