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job_organization_name

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<h3>Job Description</h3>
Administrative Assistant(Accounts Payable)  Summary: The Administrative Assistant (Accounts Payable) is a highly flexible and adaptable staff member  who can multitask and respond quickly to changing needs to support the Administration team. Perform  accounting and clerical duties related to the efficient maintenance and processing of accounts payable  transactions. The scope of work is subject to change as needed to ensure all projects are completed. Likewise,  complementary changes may be made to projects or individual goals and expectations for employees based on  agency/management strategic goals. All Center for Children team members are expected to be collegial and  collaborative, mutually supportive, and focused on excellent services to clients, fidelity to program models,  and ethical provision of services. 
Primary Duties and Responsibilities • Assists in greeting customers and screening phone calls and routing callers to the appropriate party. • Assembles, reviews and verifies invoices and check requests. • Flags and clarifies any unusual or questionable invoice items or prices. • Sorts, codes and matches invoices. • Sets invoices up for payment. • Enters invoices into Abila Accounting system. • Tracks expenses and processes expense reports. • Prepares and processes electronic transfers and payments. • Prepare and perform check runs. • Post transactions to journals, ledgers and other records. • Reconciles accounts payable transactions. • Prepares analysis of accounts. • Monitors accounts to ensure payments are up to date • Researches and resolves invoice discrepancies and issues. • Corresponds with vendors and responds to inquiries. • Produces monthly reports. • Assists with month end closing. • Provides supporting documentation for audits. • Maintains accurate historical records. • Maintain confidentiality of organizational information • Handles special administrative projects as well as overflow work from department and Center  programs. • Participates on the Performance and Quality Improvement processes in the agency.  • Adheres to accreditation standards (as developed), licensing standards, and other policies/regulations. • Maintains the “front office” space in program assigned, ensuring the area is neat and welcoming for  visitors and it is always ready for daily operations within business hours (8:30 am to 5:30 pm) and/or  as requested by supervisor. Schedule can be rearranged per supervisor request based on agency needs. • Maintains confidentiality regarding all agency business and/or documentation. • Runs errands as needed. • Other duties as assigned.
Skills • Relate well to all kinds of people, inside and outside the organization; builds appropriate rapport;  listens; builds constructive and effective relationships; uses diplomacy and tact; truly values people;  can diffuse even high-tension situations comfortably. • Manage tasks and responsibilities in a timely manner, ensuring consistency with deadlines,  requirements for timely contacts with clients, completion of various paperwork in accordance with  schedules established by supervisor and/or policy. • Pursue everything with energy, drive and a need to finish; seldom gives up before finishing; especially  in the face of resistance or setbacks. • Motived by results; can be counted on to meet and exceed goals successfully; bottom-line oriented;  pushes self for results; sets clear objectives and measures, monitors process and progress.  • Easy to approach and talk to; spends the extra efforts to put others at ease; can be warm, pleasant and  gracious; is sensitive to and patient with others; builds rapport well; is a good listener.  • Marshal resources to get things done; orchestrate multiple activities at once to accomplish a goal; uses  resources effectively and efficiently; arranges information and files in a useful manner; follows  established process. • Excellence among direct reports and subcontracting partners. • A strong results orientation, openness to new ideas, and a proven ability to deliver a consistently high  quality of service to both external and internal work partners. • Excellent written and verbal communication skills.
Qualifications Minimum qualifications for this position include: • A High School Diploma or equivalen and two years of experience working as accounts payable.  • Ability to read, write, and speak Spanish and English is preferred. • Exceptional computer skills, including proficiency in the use of the Microsoft Office Suite of business  applications: Word, Excel, and PowerPoint. • Good time management, organizational, and interpersonal skills, and ability to communicate effectively  with individuals from all walks of life.  • Must have driver’s license, vehicle in safe operating condition, and maintain proof of current insurance at  Texas minimum standards. • Must be able and willing to travel for trainings/meetings/conferences. • Must be able to walk, sit, stand, and lift and carry at least 25 pounds. Personal &amp; Professional Conduct • The first responsibility of all El Paso Center for Children employees is to ensure the safety, welfare, and  dignity of the youth and families the Center serves, and to serve as positive role models for them. All  employees must exemplify the highest standards of professional and ethical conduct, and abide by the  Code of Conduct set forth in the Center’s Personnel Policies.
Flexibility • Every program at the Center is community and client-centric. Working with diverse partners to meet the  needs of families in our community demands flexibility. The scope of work is subject to change based on  the team’s performance and the funder’s expectations and on agency/management strategic goals. The  flexibility needed in this role includes scheduling of meetings/events/activities, scheduling supervision  sessions with staff, training, staff meetings, and out-of-town travel for training and/or grant requirements. This job description has been approved by all levels of management.
Salary: $15.00 per hour
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Administrative Assistant (Accounts Payable)

<h3>Job Description</h3>
Job Description
Who is RHP Properties?
Headquartered in Farmington Hills, Michigan, RHP Properties (<a href="http://www.rhp.com" target="_blank">www.rhp.com</a>) is the nation's largest private owner and operator of manufactured home communities. With more than 370 communities throughout 30 states, we continue to expand our footprint to provide accessible and affordable housing across the country. All of this would not be possible without the energy and drive of our talented employees! We invest in our employees, with regular training, opportunities for advancement, and fun events to bring everyone together.
We are presently seeking an individual who will assist the Accounts Payable department by coordinating and providing quality control for disbursed Accounts Payable checks, under the supervision of the Accounts Payable Manager.
As an Accounts Payble Assistant, you will:
<ul>
<li>Disburse Accounts Payable checks based on provided check routing instructions via USPS, FedEx, or hand delivery (where applicable).</li>
<li>Receive utility invoices, scan into Nexus Payables, and route to appropriate Accounts Payable Coordinator for processing.</li>
<li>Match Accounts Payable checks to back-up invoices or paperwork, when available.</li>
<li>Balance Accounts Payable checks to back-up invoices or paperwork, when available.</li>
<li>Monitor and maintain postage meter funds.</li>
<li>Perform other duties, as assigned.</li>
</ul>
Job Requirements
<ul>
<li>A minimum of one-year office experience required; some accounting experience preferred.</li>
<li>High School diploma or GED required.</li>
<li>Proficiency with Microsoft Office, specifically Word, Excel, and Outlook.</li>
<li>10-key calculator skills.</li>
<li>Excellent verbal and written communication skills.</li>
<li>Ability multi-task and be a team player in a fast-paced environment.</li>
<li>Detail orientated, with strong organizational, time management, problem-solving, and follow-through skills.</li>
</ul>
Compensation:
This is a full-time opportunity with competitive compensation.  Benefits include medical, dental and vision insurance; short-term and long-term disability; life insurance; paid time off and holidays; flexible spending; and 401K.

Corporate - Accounts Payable Assistant

<h3>Job Description</h3>
Job Description
Reflex Performance Resources is a global sourcing company that specialized in the manufacturing and sales of activewear and sportswear. We are seeking to hire an Accounting Department Accounts Receivable Assistant.
Key Responsibilities 
<ul>
<li>Check and send sales</li>
<li>Enter bills and verification</li>
<li>Chargeback Dispute Assistance</li>
<li>Enter receiving</li>
<li>AP Reconciliation/ AR Reconciliation</li>
<li>Mail &amp; deposit checks</li>
<li>Shredding &amp; scanning</li>
<li>Email &amp; Mail Invoices to the customers</li>
<li>And other duties</li>
</ul>
Job Requirements
<ul>
<li>Associates or Bookkeeping Certificate or Bachelors</li>
<li>QuickBooks Experience</li>
<li>Microsoft Office Experience (Excel, Outlook, Word)</li>
<li>English Fluency</li>
</ul>
SALARY $50,000 - $55,000
Company DescriptionReflex Performance Resources Inc. is a global sourcing company that specializes in the manufacturing and sale of Activewear Apparel. Our ultimate mission is to create lifestyle brands that combine the elements of style, comfort, fit, and performance. We pride ourselves on producing high quality garments that are affordable and accessible. 
<h3>Company Description</h3>
Reflex Performance Resources Inc. is a global sourcing company that specializes in the manufacturing and sale of Activewear Apparel. Our ultimate mission is to create lifestyle brands that combine the elements of style, comfort, fit, and performance. We pride ourselves on producing high quality garments that are affordable and accessible.

Accounting Department Accounts Payable / Accounts Receivable Assistant

<h3>Job Description</h3>
Harte's Contracting Services is a small but growing construction company looking for someone who will consistently verify their own work and calculations. With a strong attention to detail and accuracy, being reliable, a quick learner, and having good customer service skills are keys to success. This is a great opportunity to grow and learn new skills and be a much needed part of a small, dedicated staff. This position can grow into other areas for the right person with the appropriate abilities.
Duties: 
· Maintains all accounts payable: data entry into Quick books, job costing, matches all invoices to purchase orders/estimates. 
· Checks and verifies vendor statements. May answer Vendor questions when necessary. 
· Prints and files invoices, purchases, all receipts (paper and digital), scans all paper invoices and label appropriately. 
· Maintains orderly file systems, file rotations, archiving. 
· Prepare jobs for closing and verify accuracy of job costing records. 
· Gather and research project information needed to prepare Mechanic’s and Materialmen lien filings. 
· Review, request and prepare lien waivers 
· Answering phones and emails
· Improve, update and document office procedures and processes. 
· Support management as needed in a variety of administrative tasks 

Education and Experience
· Minimum of High School or GED Equivalent 
· Proficiency in Microsoft Excel, Outlook, PowerPoint, Teams, To-Do, Adobe Acrobat and QuickBooks 
· Construction knowledge a plus, but not required. Willingness to learn and shift as our company grows. 
· Experienced collaborator and problem-solver. Capable communicator, both oral and written. 
· Sense of responsibility for outcomes. Ability to switch tasks quickly and return to prior work.
· Multitasking and time-management skills, with the ability to prioritize tasks

Job Type: Full time 35-40 hours per week M-F 
Benefits: Paid Time Off (PTO), Paid Holidays, DPC Health Membership
Pay Range: DOE
Schedule: 
<ul>
<li>8 hour shift </li>
<li>Day shift </li>
<li>Monday to Friday </li>
</ul>
Ability to commute/relocate: 
<ul>
<li>Apache Junction, AZ 85119: Reliably commute or planning to relocate before starting work (Required) </li>
</ul>

Accounts Payable Clerk/Accounting Assistant

<h3>Job Description</h3>
OUR CLIENT:

Our client is one of Macon, GA's premier commercial building contractors. They provide general contracting, design/build, construction management, and engineering. They have worked in all markets: commercial, education and campus, health care and life sciences, hospitality, municipal / government/military, and retail. They are proud of their history, experience, and strong reputation for quality and integrity. Due to growth, we are seeking a back-office talent for their team.

OVERVIEW
This position consists of inputting data or information in our software system and spreadsheets. You will be working closely with management and our accounting team members to ensure all invoices, pay applications and accounts payable inquiries flow smoothly and efficiently in accounting.
The ideal candidate will be flexible and have a positive mindset. A high level of professionalism and confidentiality are crucial to this role. The candidate must be a self-starter with the ability to handle a high volume of transactions.
There is an opportunity for growth for the right individual.

RESPONSIBILITIES
 Compile, sort, and verify the accuracy of data before entry
 Enter accounts payable transactions quickly and accurately
 Compare data with source documents and reconcile batch balances
 Identify errors and work with management for a resolution
 Create and maintain Excel spreadsheets
 File Accounts Payable documents


COMPETENCIES AND ATTRIBUTES:
 Integrity Job requires being honest and ethical
 Detail-oriented diligent with all data entries and thoroughness in completion of your tasks
 Dependability Job requires being reliable, responsible and dependable and fulfilling obligations
 Cooperation Job requires being pleasant with our team members, vendors and clients and displaying a good-natured, cooperative attitude.

EDUCATION:
 High school diploma or equivalent required
 Associate degree/office training preferred
EXPERIENCE:
 Minimum of 2 years of office/data entry or equivalent experience required.
 Please email your resume and work references.

If this sounds like your next role please apply here and let's have a confidential conversation.

Looking forward to speaking with you!

Accounts Payable/Accounting Assistant - 1372920

<h3>Job Description</h3>
The Administrative Assistant &amp; Accounts Payable Clerk is a dual-role position responsible for providing comprehensive front desk reception management and support services to ensure efficient operation of company office functions, as well as handling various accounting tasks related to accounts payable. This role requires a highly organized, detail-oriented, and proactive individual with excellent administrative and basic accounting skills.

What you will do

Primary Duties:
<ul>
<li>Serve as the first point of contact for the company, managing front desk operations, greeting visitors, and directing them appropriately.</li>
<li>Answer, screen, and forward incoming phone calls while providing basic information when needed.</li>
<li>Receive, sort, and distribute daily mail/deliveries and manage outgoing mail.</li>
<li>Maintain security by following procedures, controlling access via the reception desk (monitor logbook, issue visitor badges).</li>
<li>Perform daily kitchen stocking, including refreshments and supplies, and ensure the kitchen area is tidy and clean.</li>
<li>Maintain office supplies, and kitchen inventory by checking stock to determine inventory level, anticipating needed supplies, placing, and expediting orders for supplies.</li>
<li>Support various departments with administrative tasks including scheduling appointments, arranging meetings, and preparing reports/documents.</li>
<li>Oversee and support all administrative duties in the office and ensure that the office is operating smoothly.</li>
<li>Other duties as assigned by Accounting Supervisor.</li>
</ul>

Secondary Duties:
<ul>
<li>Manage the accounts payable process including invoice processing, maintaining expense reports, and preparing payments for signature.</li>
<li>Regularly update and maintain financial records and ensure accurate entry of data in accounting systems like Wolf PAC and NetSuite.</li>
<li>Prepare financial documents such as bills, invoices, accounts payable, and other financial records in a timely manner so there are not any past due payments.</li>
<li>Support monthly and quarterly audits and cleanups by providing necessary documentation and information.</li>
<li>Perform reconciliations of accounts to ensure their accuracy.</li>
</ul>

Admin Assistant & Accounts Payable Clerk

<h3>Job Description</h3>
OVERVIEW:
This position supports the Staff Accountant and Chief Financial Officer of a large Insurance/Financial Services Agency. The focus areas include Accounts Payable, Administrative and Minor Bookkeeping functions.
This is a hybrid role, and candidate will be required to come into our Claremont office three days a week.
MAJOR DUTIES AND RESPONSIBILITES
To eventually take ownership of the Accounts Payable role and the returned Broker checks. Make bank deposits, reply to queries about outstanding invoices &amp; expense reimbursements. Mail large batches of checks monthly, process address changes, reissue stale dated checks, and other various projects as assigned.
RESPONSIBILITIES
· Review invoices for appropriate documentation prior to payment.
· Input general-ledger data entry &amp; journal entries.
· Pay invoices, print &amp; mail out checks.
· Take ownership of returned broker checks.
· Assist senior financial officers as needed.
QUALIFICATIONS
· High school diploma or equivalent
· Experience in accounts payable
· Detail oriented &amp; time management skills
· Ability to maintain confidentiality of company and partner information.
COMPENSATION:
· This position is a full-time hourly employee starting at $22 an hour ($45,500 annually). Benefits and 401k are also available with subsidy and match program.
Our Mission: Helping People Financially Produce and Support a Good Life for the Rest of Their Lives

Accounts Payable and Bookkeeping Assistant

<h3>Job Description</h3>
Benefits:
<ul>
<li>401(k) matching</li>
<li>Bonus based on performance</li>
<li>Competitive salary</li>
<li>Dental insurance</li>
<li>Flexible schedule</li>
<li>Health insurance</li>
</ul>
 This recruitment is for an Administrative Assistant III position through Sun Medical Group. This position can be based out of Anaheim and or Ladera Ranch.
The Administrative Assistant III must consistently exercise a high degree of initiative, confidentiality, independence, good judgment, flexibility in performing a wide variety of duties, and the ability to adjust to changing priorities while working well under pressure. Performance at this level requires independent critical thinking and problem solving, strong verbal and written communication skills, creativity, knowledge of office environment and technology, and a commitment to seeing tasks and projects through to completion. Compensation Range:
$24/hour (within full range of $22 - $29/hour). Required:
<ul>
<li>Bachelors degree (preferred) with 2-5 years experience or equivalent combination of education and working experience in a similar environment.</li>
<li>Worked in the Medical Field, Medical Office, Urgent Care, Hospital, Other health and home care facilities.</li>
<li>Broad knowledge of office environment and administrative support needs with the ability to provide executive level support in a fast-paced environment.</li>
<li>Medical Billing Knowledge, Working with Insurance Payors, Follow up and Provider Relations Experience.</li>
<li>Excellent computer skills and proficiency in Microsoft Office Suite (Outlook, Word, and Excel).</li>
<li>Excellent analytical skills and ability to resolve complex problems creatively.</li>
<li>HR Experience, process payroll and monitor compliance.</li>
<li>Accounts Receivable and Accounts Payable Experience.</li>
<li>Ability to work effectively in a team environment, as well as independently.</li>
<li>Excellent organization, time management, and written and verbal communication skills.</li>
<li>Ability to adjust to changing priorities and multiple demands.</li>
<li>Ability to multi-task and meet aggressive deadlines.</li>
<li>Good knowledge of Computer Systems. Light IT work.</li>
</ul>
 Preferred:
<ul>
<li>Experience working with high-level executives and/or professionals.</li>
<li>Please attach your resume.</li>
</ul>
This is a permanent employment recruitment for Sun Medical Group. Interviewing and hiring is based on internal hiring needs and how well the candidate's experience matches the assignment requirements. Certain temporary assignments may require clearance of a health physical or require a valid California Drivers License with a clean.
The majority of our permanent positions are Monday Friday, 8:00 a.m. 5:00 p.m. We also have occasional part-time, weekend, and evening hours as needed, depending on the assignment. Comprehensive benefits options are also available for permanent full-time employees, including paid vacation, sick leave, and health / dental / vision insurance and a 401K plan.
Please note that we recruit for this position on an on-going basis to build a talent pool of potential candidates. When a position becomes available, we will review applicants at that time. Due to the volume of applications that we receive, only those candidates selected for interviews will be contacted. Thank you for your interest in employment with Sun Medical Group. CONDITIONS OF EMPLOYMENT
Sun Medical Group seeks to provide a safe and healthy environment for the entire staff and community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:
<ul>
<li>Background Check and Live Scan</li>
<li>Legal Right to Work in the United States</li>
<li>Vaccination Policies</li>
<li>Smoking and Tobacco Policy</li>
<li>Drug Free Environment</li>
</ul>
The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.
<ul>
<li>California Child Abuse and Neglect Reporting Act</li>
<li>E-Verify</li>
<li>Pre-Placement Health Evaluation</li>
</ul>
CLOSING STATEMENT
Sun Medical Group is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by Sun Medical Groups nondiscrimination policy.
We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
Sun Medical Group provides reasonable accommodation for applicants with disabilities upon request. For more information, please contact SMG Employee Experience Center (SMGEC) at <a href="mailto:manager@sunmedicalgrp.com" target="_blank">manager@sunmedicalgrp.com</a> or at (949) 860-9871, Monday Friday from 8:30 a.m. 5:00 p.m.

Medical Billing, Accounts Payable, HR Administrative Assistant

<h3>Job Description</h3>
IMMEDIATE HIRE: APPLICATION CLOSES 5/10/2024. IDEAL START DATE ON 5/13/2024.
Over the course of more than 125 years, MNC has provided services essential to the improvement of the lives of San Francisco’s communities. We believe that supporting individual members of a family throughout each life phase brings success and upward mobility for the entire family unit. Today, we have 14 campuses that are enhancing the lives of low-income seniors, youth, and families. We are looking for a AP/Clerical Assistant.
Under the supervision of the Controller, the AP/ Clerical Assistant is responsible for providing scheduled support to the Controller and the Accounting Team in accordance with agency policies and procedures. Utilizing industry specific computer software are key components of this position.
ESSENTIAL FUNCTIONS / RESPONSIBILITIES
Accounts Payable
<ul>
<li>Assist filling vendor flies in a timely manner.</li>
<li>Printing invoices and Purchase orders from Microix</li>
<li>Assist in preparing AP Vouchers for Payment</li>
<li>Assist in the entering of invoices in NetSuite.</li>
<li>Assist in reconciling Accounts Payable sub-ledger to General Ledger monthly.</li>
<li>Assist in responding to vendor inquiries as required.</li>
<li>Assist in getting signatures for Head Start Check request</li>
</ul>
Accounts Receivable
<ul>
<li>Assist with monthly Invoices backup documentation for founders if they required to submitted with invoice.</li>
<li>Assist in the preparation of deposits.</li>
<li>Assist Filling AR, CR Journal Entries in a timely manner</li>
</ul>
GeneralLedger
<ul>
<li>Assist with monthly general ledger reconciliations as required.</li>
<li>Assist With Audit and any fiscal monitoring.</li>
<li>Assist in preparation of monthly bank reconciliations.</li>
<li>Assist with preparation of PC report</li>
</ul>
CustomerService
<ul>
<li>Provide exceptional customer service.</li>
<li>Always represent the Company in a professional manner.</li>
</ul>
Safety
<ul>
<li>Maintain personal safety, use personal protection equipment (PPE) and follow Company policies.</li>
<li>Report all and any safety issues, accidents or injuries to your manager as a matter of priority.</li>
</ul>
EffectiveTeamMember
<ul>
<li>Ability to interact positively with team members.</li>
<li>Ability to facilitate positive change.</li>
<li>Partner with supervisor when necessary to address department issues or concerns.</li>
</ul>
POSITION QUALIFICATION REQUIREMENTS
Education: Require a Bachelor's degree in Accounting or related field, or equivalent experience.
Experience: Required at least 1 years' experience and skills in accounting.
Skills andAbilities:
<ul>
<li>Personality - Independent thinker, possess excellent customer service skills, professional attitude, a high level of personal integrity, maturity, and business judgment required.</li>
<li>Performance - Able to multi-task, prioritize task, meet deadlines, able to do presentations and to maintain confident information. Requires a strong understanding of GAAP, A133, internal control processes and hands on experience overseeing and managing a multitude of grants from varying funding sources.</li>
<li>Communication - Strong written and verbal communication skills. Must be a well-organized professional who thrives in a team-oriented environment.</li>
<li>Stress Management - Ability to remain tactful under pressure and present a professional demeanor and communication style with co-workers in a multicultural setting.</li>
</ul>
Software: Proficiency in Microsoft Office applications: Outlook, Word, Excel, and Internet Explorer and NetSuite Software System, Microoxic Purchase System (preferred}.
Decision Making: Ability to develop plans by which work can be accomplished successfully.
Tools and Equipment: General office equipment, fax, copier, printer, phone, and computer
Confidential and Sensitive Information: Ability to maintain the highest level of confidentiality when dealing with client records and personal information.
PhysicalDemands
While performing the duties of this job the employee is required to sit approximately 80% of the time, walk 10% of the time and stand 10% of the time. The employee is frequently required to use hands and fingers to type or handle, feel, and operate objects. The employee is required to occasionally lift and/or move up to 20 pounds. While performing the duties of this job the employee is occasionally required to reach with hands and arms. The employee is frequently required to speak and listen. Specific vision abilities of this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
What We Offer:
<ul>
<li>
Pay Rate: $25.00 to $28.00 Hourly
</li>
<li>
SF City Option Plan
</li>
</ul>
Position End Date: August 17, 2024
If you are seeking an organization that values, promotes and develops leadership by delivering culturally sensitive, multi-generational, community-based services that empower families to build strong, healthy, and vibrant neighborhoods with the vision of a strong, healthier and more vibrant community that respects and celebrates its many rich, cultural traditions, please apply.
How to Apply
If you are qualified and interested in applying, please apply on this job board or on our website <a href="http://www.mncsf.org" target="_blank">www.mncsf.org</a> under careers or send your resume and cover letter with AP/Clerical Assistant in the subject line to <a href="mailto:mario.quintanilla@mncsf.org" target="_blank">mario.quintanilla@mncsf.org</a> or <a href="mailto:jobs@mncsf.org" target="_blank">jobs@mncsf.org</a>
We are an equal-opportunity employer that welcomes diversity in the workplace and has a great company culture. Pursuant to the San Francisco Fair Chance Ordinance, we will consider qualified applicants with arrest and conviction records for employment.

AP/Clerical Assistant

<h3>Job Description</h3>
­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­­Announcement #
2024-157
Issue Date:
05-14-24
Closing Date:
05-20-24

Administrative Executive Assistant
Central Accounting
Department of Finance
Hourly Wage: $20.10/Regular/Full-Time

Responsible for numerous administrative functions within the Central Accounting program. Position is responsible for bookkeeping duties for the Central accounting office. Responsible for assisting with timekeeping and reconciling payroll for program employees. Establishing and maintaining accounting records for the Central Accounting Office. Responsible for preparing and maintaining accounting records, purchase orders, travel advances/close outs, journals, and ledger maintenance/cuff account for Central Accounting Program.

Examples of Work Performed:
Provides administrative support to the Central Accounting Office.
Exercises independent judgment to make technical decisions relevant to accounts maintenance pursuant to existing policies and procedures of the Yakama Nation.
Performs general office duties including retrieve, open, sort, and distribute incoming/outgoing correspondence, ordering office supplies, records and inventory management, time keeping and basic bookkeeper duties.
Runs errands and obtains signature of routine documents. Composes routine forms and Correspondence.
Maintains and prepares accurate, up-to-date leave audit records, using iSolved.
Monitors programs expenditures and maintains cuff account using financial reports and general ledger print outs from Microsoft Dynamic 365 Finance and Operations software.
Cashiers and/or runs Central Accounting window.
Assists General Ledger and Accounts Payable employees with filing system for accounting office.
Assists Accounts payable coordinator with mailing of accounts payable checks and pick-ups.
Maintains tracking logs for journal entries and prepayments.
Completes daily deposit for verification and drops at the bank.

Knowledge, Skills and Abilities: 
Knowledge of accounting principles, practices, and terminology.
Knowledge and proficiency in computer use, specifically Microsoft Office products including Word, Excel, PowerPoint, Access, Dynamics 365 Finance and Operations and iSolved.
Knowledge of tribal administrative policies and procedures.
Knowledge of Yakama Nation governmental organizations.
Ability to establish and maintain effective working relationships with employees, administrators, and the general public.
Ability to manage multiple complex projects and tasks while completing deadlines.
Ability to communicate effectively, both orally and in writing.
Ability to maintain and reconcile accounts to general ledger classify accounting transactions and prepare financial report for the office.

Minimum Requirements:
Must have a high school diploma or equivalent.
Must have excellent time and attendance record.
Must pass a pre-employment background check.
Required to pass a pre-employment drug test.
Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.

Preferred Requirements:
Certificate or degree in a secretarial course study from an institution of higher learning or an approved business school or Two years of experience as an Office Assistant V or Bookkeeper IV.

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