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<h3>Job Description</h3>
Job DescriptionDescription:
We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis".
We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following:
<ul>
<li>U.S. Army Reserve (USAR)</li>
<li>Army National Guard (ARNG)</li>
<li>U.S. Navy Reserve (USNR)</li>
<li>U.S. Marine Forces Reserve (MARFORRES)</li>
<li>U.S. Coast Guard Reserve (USCGR)</li>
<li>Air National Guard (ANG)</li>
<li>U.S. Air Force Reserve (USAFR)</li>
</ul>
Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance.
Requirements:
<ul>
<li>Dental office or administrative experience</li>
<li>Complete necessary training needed for Military events</li>
<li>Possess reliable transportation</li>
<li>Proficient with computer programs including Microsoft Office</li>
<li>Prior experience with Dental - preferred</li>
<li>Able to work in a fast paced environment and adapt to changes quickly</li>
<li>Great verbal and written communication skills</li>
<li>Customer Service experience preferred</li>
<li>Experience in a military setting - preferred</li>
<li>Must have weekend availability</li>
<li>Proficient with computer systems, especially Microsoft Office</li>
</ul>
With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we’ve set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models.
Join our team, and become a part of a bridge for better health.
If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process.
DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

Administrative Assistant

<h3>Job Description</h3>
Job DescriptionJob Title: Administrative Assistant Job Description
We are seeking a motivated, entry-level Marketing &amp; Administrative Assistant to support our marketing efforts and day-to-day operations. This role is ideal for someone who is eager to learn, thrives in a fast-paced environment, and enjoys both creative and administrative tasks.
Responsibilities
<ul>
<li>Coordinate the creation and production of sales, marketing, and packaging materials, ensuring adherence to established brand guidelines.</li>
<li>Assist in creating and updating marketing campaigns, print materials, web/print ads, tradeshow collateral, promotional items, and e-mail blasts.</li>
<li>Collaborate with other teams to produce necessary designs and drafts, while communicating design decisions.</li>
<li>Maintain the customer database and generate internal database information for direct marketing projects. Track, analyze, and report analytics to demonstrate the effectiveness of campaigns.</li>
<li>Track, collate, and maintain inventory of marketing materials, including photo work, artwork, and film, as well as marketing literature, archive files, and sample files.</li>
<li>Coordinate trade show exhibits, promotions, packaging, shipping, staff travel plans, and participate in trade shows when necessary.</li>
<li>Assist with design overflow and template changes.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in Adobe Creative Suite and Microsoft Office.</li>
<li>Basic understanding of websites and design principles.</li>
<li>Strong organizational skills and attention to detail.</li>
<li>Quick learner with a proactive mindset.</li>
<li>Comfortable holding conversations and taking initiative.</li>
<li>Ability to work independently and efficiently.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Recent college graduate or someone with relevant coursework/experience.</li>
<li>Associate's degree (A. A.) or equivalent from a two-year college or technical school, with one to two years of related experience and/or training, or an equivalent combination of education and experience.</li>
<li>Ability to operate Microsoft Edge and Google Chrome web browsers.</li>
<li>Ability to operate WordPress.</li>
<li>Ability to operate all Microsoft Office products.</li>
<li>Ability to operate Mailjet.</li>
<li>Ability to operate Canva.</li>
<li>Ability to operate Clickup Project Management Software.</li>
</ul>
Work Environment
The work environment is project-based and fast-paced, with daily changes and evolving priorities. It fosters a collaborative and communicative team culture. The schedule is Monday through Friday, 8:00 AM – 4:30 PM, with the potential to be hybrid one day a week after training.
Job Type &amp; Location
This is a Contract to Hire position based out of Cottage Grove, Minnesota.
Job Type &amp; Location
This is a Contract to Hire position based out of Cottage Grove, MN.
Pay and Benefits
The pay range for this position is $20.00 - $21.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Cottage Grove,MN.
Application Deadline
This position is anticipated to close on Nov 8, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
Job Title: Administrative Clerk
Job Description
The primary responsibility of the Administrative Clerk is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The role requires maintaining accurate job file documentation and ensuring all program requirements are met. The Administrative Clerk will work closely with the Production team to maintain an accurate work-in-progress board and audit daily documentation for all job files.
Responsibilities
<ul>
<li>Monitor job file status to ensure accuracy in all job file documentation daily.</li>
<li>Communicate daily with Production crews to ensure all required documentation is captured on-site at the point of task.</li>
<li>Create and review estimates based on scope and photos from the Production crew.</li>
<li>Maintain an accurate Work in Progress board for all active leads/projects.</li>
<li>Monitor and ensure all client requirements are followed.</li>
<li>Maintain internal and external communications with all stakeholders.</li>
<li>Review timestamps and other data points to reflect accurate reporting/KPMs.</li>
<li>Complete and review job file documentation for final upload and audit process.</li>
<li>Perform internal audits of all projects to ensure estimates capture all work performed.</li>
<li>Perform all job close-out activities, including coordination with the accounting team to ensure proper invoicing.</li>
<li>Assist other departments, as needed.</li>
</ul>
Essential Skills
<ul>
<li>High school diploma/GED is required (Minimum)</li>
<li>Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills.</li>
<li>Proficiency in using various digital tools and technologies such as Work Center, Dash, Xactanalysis/Xactimate, and DocuSketch.</li>
<li>Reliable and flexible with availability for on-call and overtime work.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Previous office or estimating experience preferred.</li>
<li>Experience in the restoration, construction, or insurance industry is a plus.</li>
<li>3+ years of experience in customer service maintaining internal and external communication.</li>
<li>3+ years of experience maintaining accurate work orders.</li>
<li>3+ years of maintaining accurate job file documentation.</li>
</ul>
Work Environment
This position requires working on-site 5 days a week in Collegeville, PA. The role reports into the Office Manager and works alongside one other job file clerk. Initial training will take place over 6-8 weeks in Philadelphia, PA.
Pay and Benefits
The pay range for this position is $22.00 - $26.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Collegeville,PA.
Application Deadline
This position is anticipated to close on Oct 31, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

Administrative Coordinator

<h3>Job Description</h3>
Job DescriptionDescription:
We are currently searching for Dental Administrative Assistants. The administrative support staff is responsible for tasks prior, during and after the event as well as carrying out administrative tasks for our Military missions in the State of ________ on an "as needed basis".
We provide health readiness services to meet the medical and dental requirements to maintain a deployable military force for the following:
<ul>
<li>U.S. Army Reserve (USAR)</li>
<li>Army National Guard (ARNG)</li>
<li>U.S. Navy Reserve (USNR)</li>
<li>U.S. Marine Forces Reserve (MARFORRES)</li>
<li>U.S. Coast Guard Reserve (USCGR)</li>
<li>Air National Guard (ANG)</li>
<li>U.S. Air Force Reserve (USAFR)</li>
</ul>
Complete administrative duties such as checking in and out participants, paperwork differentiation, and input of Denclass soldier information. Complete event set up, take down and maintenance.
Requirements:
<ul>
<li>Dental office or administrative experience</li>
<li>Complete necessary training needed for Military events</li>
<li>Possess reliable transportation</li>
<li>Proficient with computer programs including Microsoft Office</li>
<li>Prior experience with Dental - preferred</li>
<li>Able to work in a fast paced environment and adapt to changes quickly</li>
<li>Great verbal and written communication skills</li>
<li>Customer Service experience preferred</li>
<li>Experience in a military setting - preferred</li>
<li>Must have weekend availability</li>
<li>Proficient with computer systems, especially Microsoft Office</li>
</ul>
With over three decades of experience, we are a trusted industry leader. Our experienced team of clinicians and logistics professionals are dedicated, and strive to do the right thing for our partners and their members every time. Because of this commitment, we’ve set a new standard of care delivery through our fixed-clinic, mobile treatment center, telemedicine, and portable deployment models.
 
Join our team, and become a part of a bridge for better health.
If you are made a conditional offer of employment, you will be required to undergo background check (including criminal record check) and drug screening. We use E-Verify in our hiring process.
DOCS Health is committed to ensuring equal employment opportunity. All employment decisions, policies, and practices are in accordance with applicable federal, state, and local anti-discrimination laws. DOCS Health will not engage in or tolerate unlawful discrimination (including any form of unlawful harassment) on account of a person's sex (including pregnancy), age, race, color, religion, national origin, ancestry, citizenship, physical or mental disability, sexual orientation, gender nonconformity, status as a transgender individual, gender identity, genetic information, marital status, family responsibility, armed services, or any other status protected by law.

<h3>Job Description</h3>
Job DescriptionWe are looking for an organized and detail-oriented Administrative Coordinator to join our team on a long-term contract basis in Philadelphia, Pennsylvania. In this role, you will support a behavioral health organization by managing application processes and ensuring all documentation meets required standards. This position offers an excellent opportunity to contribute to the administrative operations of a meaningful organization. Responsibilities: • Review incoming application packets for completeness and accuracy. • Verify the presence of required signatures and ensure compliance with established guidelines. • Return incomplete packets to applicants for corrections and resubmissions. • Forward finalized application packets to the clinical team for further processing. • Maintain clear and organized records of application statuses and correspondence. • Communicate effectively with applicants to provide guidance on submission requirements. • Collaborate with internal teams to streamline administrative processes. • Handle general administrative tasks, including managing schedules and responding to inquiries. • Support the team in maintaining adherence to organizational procedures and standards.• Bachelor’s degree in a relevant field. • Prior experience in a behavioral health organization or familiarity through academic coursework is preferred. • Strong organizational skills and attention to detail. • Ability to handle administrative tasks efficiently and accurately. • Proficiency in managing schedules, calendars, and correspondence. • Excellent communication skills, both written and verbal. • Capability to work independently and collaboratively in a fast-paced environment. • Basic knowledge of administrative software and tools.

<h3>Job Description</h3>
Job DescriptionDescription:
Decatur Manor, a Specialized Mental Health Rehabilitation Facility in Decatur, IL is seeking a mature, professional Administrative Assistant for a Full-Time position. 
 
Preferably, the ideal candidate will have at least 2 years experience as an Administrative Assistant in a healthcare setting. 
 
RATE: Up to $23 per hour with benefits based on experience and qualifications
 
Responsibilities include but are not limited to:
 
<ul>
<li>Assisting the Executive Director and Hiring Managers with office administrative tasks</li>
<li>Conducting new hire Orientation weekly</li>
<li>Processing payroll and submitting to consulting office on time every two weeks</li>
<li>Scheduling, supervising and training receptionists</li>
<li>Maintaining accurate employee files </li>
<li>Assisting with State Survey requests and Foid reporting</li>
<li>Willingness to work on weekends (both days) every 2 months</li>
</ul>
If you enjoy working in a healthcare environment and have compassion, patience and understanding, specifically with residents with primary diagnoses of Mental Illness and possible co-occurring substance use issues, then we would welcome the opportunity to have you on our team. 
Requirements:
<ul>
<li>Must have excellent computer skills, be well organized and be able to speak fluent English. Spanish a plus. </li>
<li>Experience using payroll software (Paylocity a plus)</li>
<li>Expertise in Microsoft Office (Word, Excel, PowerPoint)</li>
<li>Knowledge of HR rules and regulations would be beneficial</li>
<li>Must pass a detailed background check and be deemed eligible to work in healthcare by IDPH - may require fingerprinting</li>
<li>Must be 21 years of age or older</li>
</ul>

<h3>Job Description</h3>
Job DescriptionDescription:
Our Billings, MT office is seeking a highly organized, detail-oriented undergraduate student to join our 2026 Summer Internship Program. This hands-on experience offers an opportunity to gain insight into the daily operations of a law firm, as well as opportunities to observe and learn from legal professionals. 
 
This is a paid internship with the opportunity for a flexible part-time or full-time schedule.
 
POSITION SUMMARY: The Legal Administrative Intern role will provide general administrative and clerical support to our legal team by preparing and formatting documents, updating internal databases, and supporting general office operations. This entry-level internship is designed to provide students with exposure to the legal profession and develop professional office skills in a legal environment. 
 
KEY RESPONSIBILITIES:
<ul>
<li>Assist the legal team in reviewing, organizing, and maintaining medical records. </li>
<li>Bates stamp and prepare documents for use in legal proceedings. </li>
<li>Draft basic case summaries under the guidance of attorneys or paralegals. </li>
<li>Contact clients to gather missing information or documentation. </li>
<li>Perform administrative tasks such as copying, scanning, and maintaining digital case files. </li>
<li>Support data entry, document management, and other clerical functions as needed. </li>
<li>Shadow attorneys and legal staff to observe case development, firm processes, and workflows. </li>
<li>Maintain strict confidentiality and professionalism at all times. </li>
<li>Support other duties as assigned. </li>
</ul>
KEY SKILLS:
<ul>
<li>Maintains a professional demeanor when representing the firm. </li>
<li>Demonstrates strong organizational skills and attention to detail when reviewing contracts, discovery materials, or due diligence documents. </li>
<li>Ability to express ideas clearly and effectively in both written and verbal forms, and to actively listen to others. </li>
<li>Maintains the highest level of confidentiality and discretion when handling sensitive client information. </li>
<li>Ability to work well with others, contribute to group efforts, and build respectful relationships across diverse teams. </li>
<li>Capacity to adjust to new situations, embrace change, and remain productive in dynamic environments. </li>
<li>Proactively seeks ways to improve and takes ownership of completing tasks accurately and on time. </li>
<li>Demonstrates eagerness to learn about the legal profession, law firm operations, and the litigations process. </li>
</ul>
MINIMUM QUALIFICATIONS:
<ul>
<li>Must be at least 18 years of age. </li>
<li>High school diploma or equivalent required. </li>
<li>Current undergraduate student. </li>
<li>Working knowledge of Microsoft Office Suite, Adobe, and other similar software. </li>
<li>Must be able to read, comprehend, and follow written and verbal instructions. </li>
</ul>
PHYSICAL REQUIREMENTS:
<ul>
<li>Prolonged periods of sitting. </li>
<li>Perform repetitive tasks such as typing and clicking.? </li>
<li>Must be able to lift and move light items up to 20 pounds at times. </li>
<li>Must be able to bend, reach, push, pull, lift, and sit. </li>
</ul>
The physical demands are representative of those that must be met to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
 
BENEFITS:
The company offers a comprehensive benefits package including: 
<ul>
<li>Medical, dental, and vision. </li>
<li>Voluntary life, accident, critical illness, hospital indemnity, and short-term disability. </li>
<li>Vacation, sick, and floating holidays. </li>
<li>Employee assistance program. </li>
<li>Paid parental leave. </li>
<li>401(k) retirement plan. </li>
</ul>
DISCLAIMER: This is not meant to be an all-inclusive list of duties and responsibilities for this position but constitutes a general definition of the position's scope and function.
 
EQUAL OPPORTUNITY EMPLOYER: We are an equal opportunity employer and value diversity at all levels of the organization. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other legally protected status.
 
If you require a reasonable accommodation to complete the application or interview process, please contact us at <a href="mailto:ava-law-hr@avalaw.com" target="_blank">ava-law-hr@avalaw.com</a>. 
 
Requirements:

Administrative Intern

<h3>Job Description</h3>
Job Description
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in McMinnville, Oregon. This role involves supporting business operations by ensuring accurate record-keeping and processing of equipment and component documentation. The ideal candidate will excel in data management, communication, and teamwork, bringing precision and focus to every task.
 
Responsibilities:
• Maintain and update daily log entries to ensure compliance with company standards and industry requirements.
• Input and manage component data using computerized tracking systems.
• Organize, review, and file both short-term and permanent log pages to maintain original records.
• Follow company policies, procedures, and established industry practices to perform tasks efficiently.
• High school diploma or equivalent. • Strong verbal and written communication skills. • Proven ability to collaborate effectively within a team environment. • Proficiency in basic computer applications, including Microsoft Word, Excel, Adobe Acrobat, and web-based reporting tools. • Experience in data entry and processing. • Familiarity with records management and retention practices. • Organizational skills to handle detailed documentation and ensure accuracy.

<h3>Job Description</h3>
Job Description
Job Title: Administrative Assistant 
The Administrative Assistant will be responsible for processing all orders daily, managing approximately 30,000 SKUs, and ensuring all information is accurately verified. This role involves predominantly data entry tasks and may occasionally require handling calls and emails from vendors and customers. The position supports a small office team in a predominantly production-oriented company.
Responsibilities
<ul>
<li>Process and verify information for up to 220 orders daily, ensuring timely shipment by the end of each day.</li>
<li>Manage and maintain accurate records of approximately 30,000 SKUs.</li>
<li>Provide administrative support in various areas as needed due to the small office size.</li>
<li>Occasionally respond to calls and emails from vendors and customers.</li>
</ul>
Essential Skills
<ul>
<li>Proficiency in data entry and attention to detail.</li>
<li>Experience with Microsoft Excel or an ERP system.</li>
<li>Strong customer service skills.</li>
</ul>
Additional Skills &amp; Qualifications
<ul>
<li>Eagerness to learn and assist where needed.</li>
<li>Good organizational skills and the ability to multitask.</li>
</ul>
Pay and Benefits
The pay range for this position is $20.00 - $22.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
 • Medical, dental &amp; vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life &amp; AD&amp;D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Vista,CA.
Application Deadline
This position is anticipated to close on Nov 7, 2025.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email <a href="mailto:astoncarteraccommodation@astoncarter.com" target="_blank">astoncarteraccommodation@astoncarter.com</a> for other accommodation options.

<h3>Job Description</h3>
Job Description
Position Overview
The Administrative Assistant provides comprehensive administrative and operational support to the Executive Assistant (EA) and serves as a key liaison for staff, board members, and visitors. This position ensures smooth day-to-day operations of the front office and mailroom while maintaining a professional, organized, and welcoming environment.
Core Administrative Responsibilities
<ul>
<li>Assist the Executive Assistant in managing the CEO’s calendar, scheduling, and meeting coordination.</li>
<li>Support meeting logistics, including room bookings, catering, materials preparation, and technical setup.</li>
<li>Attend board meetings, record minutes, and track action items and deliverables.</li>
<li>Maintain accurate contact information for board members.</li>
<li>Coordinate complex travel arrangements and itineraries in collaboration with the EA.</li>
<li>Support board-related projects, including planning board retreats and events.</li>
<li>Track and follow up on key deadlines, tasks, and commitments from meetings.</li>
<li>Manage office supplies, equipment, and vendor relationships to ensure efficient operations.</li>
<li>Process and track expense reports, reimbursements, and invoices.</li>
<li>Provide administrative support to the Development Office and, as needed, to members of the C-suite.</li>
</ul>
Front Desk Responsibilities
<ul>
<li>Serve as the first point of contact for visitors, clients, and staff, providing prompt, courteous, and professional service.</li>
<li>Answer and route incoming phone calls to appropriate departments.</li>
<li>Greet and assist visitors, ensuring a positive and professional experience for all guests.</li>
<li>Maintain a clean, organized, and welcoming reception and lobby area.</li>
<li>Assist with general administrative and clerical duties to support daily office operations.</li>
</ul>
Mailroom Responsibilities
<ul>
<li>Oversee daily mailroom operations to ensure timely and accurate handling of correspondence.</li>
<li>Receive, sort, and distribute all incoming mail, packages, and deliveries.</li>
<li>Stamp and process outgoing mail.</li>
<li>Notify designated staff upon receipt of packages or special deliveries.</li>
<li>Maintain organized mailroom systems and supplies.</li>
</ul>
Key Competencies
<ul>
<li>High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Visio).</li>
<li>Ability to manage multiple priorities in a fast-paced professional environment.</li>
<li>Strong reliability, punctuality, and attention to detail.</li>
<li>Professional demeanor and polished communication skills.</li>
<li>Proactive, self-motivated, and adaptable to changing needs.</li>
<li>Excellent interpersonal and team collaboration skills.</li>
<li>Demonstrated discretion and confidentiality in handling sensitive information.</li>
</ul>
Salary Range:
$30-$32/hr

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