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Strategic Programs Administrator

companyValley Water
locationSan Jose, CA 95118, USA
PublishedPublished: 5/7/2024
Full Time

Strategic Programs Administrator

Valley Water

Salary: $136,614.40 - $174,865.60 Annually

Job Type: Full-Time

Job Number: 01779-E

Location: CA, CA

Department: Integrated Water Management

Closing: 5/21/2024 11:59 PM Pacific


Valley Water is searching for top-tier candidates to fill this exciting opportunity. Internal candidates will get first consideration.

NOTE: 5.0% MMBA differential will apply

Valley Water is seeking a highly skilled and motivated individual to fill the Strategic Programs Administrator position within the Office of Integrated Water Management reporting to the Assistant Chief Executive Officer. The Strategic Programs Administrator serves as a strategic right-hand to the Assistant CEO helping to develop and maintain key agency-wide processes and procedures and oversee strategic projects and special initiatives. The ideal candidate will possess a unique blend of expertise in project management, financial analysis, and policy development. The position works closely with the Chief of Staff to the Chief Executive Officer and will regularly coordinate with the senior leadership team. This position may lead and participate in the work of staff and consultants, both internally and externally.

The ideal candidate will possess knowledge of public sector administration and strategic planning best practices and will be skilled in generally accepted research methodologies. They will be able to lead diverse groups, establish trust and credibility with co-workers and the public and have the ability to create and achieve "win-win" solutions to problems and conflicts. Strong written and verbal communications skills are essential in this position.

Key Responsibilities include, but are not limited to:

  • Oversee a range of complex analytical and administrative projects, identify key issues, assist in setting and establishing priorities, and propose solutions in alignment with agency goals and objectives.
  • Evaluate and develop appropriate policies and procedures to address regulations, legislation, and projects that impact the strategic goals and direction of Valley Water.
  • Develop, recommend, and implement strategies, policies, and procedures to protect and promote Valley Water's interests; prepare long-range plans for operations including forecasting financial needs and preparing budgets; monitor the financial integrity of assigned programs; and identify opportunities to enhance financial strength.
  • Prepare and deliver presentations and briefings to staff, management, and the Board, other agencies, local, State and Federal elected officials, and their staff, and prepare comprehensive reports for Valley Water staff, management, and the Board.
  • Interact extensively with management, senior technical, legal, and policy staff and elected officials including other water agencies, business groups, regulatory, and governmental agencies, and environmental groups.

Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities, and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria as listed below.

Ideal Experience:

  • Six (6) years of increasingly responsible experience providing complex, analytical support to the executive or senior management level, preferably in the public sector, water industry, public utility, or related environment.
  • Strategic planning, project management, financial analysis, and policy development experience.
  • Experience developing, implementing, and managing processes and procedures.

Ideal Skills and Abilities:

  • Good judgment with strong interpersonal skills and the ability to understand and translate guidelines into action.
  • Ability to identify key issues, develop policy recommendations, and advance organizational policies.
  • Manage complex projects involving multiple stakeholders and requiring coordination and collaboration with external agencies and high-level executive managers.
  • Strong and persuasive presentation skills and ability to obtain a win-win for all parties involved.
  • Advanced problem-solving skills.
  • Excellent writing skills.
  • Can plan, assign, lead, review, and evaluate the work of staff.
  • Ability to effectively represent Valley Water in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with the public.
  • Ability to establish and maintain effective working relationships with those contacted in the course of work.

Ideal Knowledge:

  • Principles and practices of public administration, project management, strategic planning, and budget development.
  • Methods of developing, analyzing, implementing, and evaluating administrative policies and procedures.
  • Principles and practices of public sector contract administration and management.
  • Pertinent Federal, State, and local laws, codes, and regulations.

Ideal Training and Education:

  • Equivalent to a Bachelor's degree from an accredited college or university with major course work in business administration, public administration, political science, law, environmental science, engineering, economics, or a related field.

Directly related experience may be substituted for the college requirement based on one and one-half years of experience for one year of education to a maximum of four years.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.
To review the Classification Specification, please click here (Download PDF reader)

Office of Integrated Water Management Unit (Position Code 688)

Valley Water Telework Program: Eligibility for telework will depend on the type of work performed, operational needs, and the ability for the employee to perform the essential functions of their job duties while teleworking. Employment with Valley Water requires employees to live within 150 miles of their primary physical work location located in San Jose, California by their start date.

This position is eligible for a hybrid telework schedule, typically working 40% remote and 60% onsite.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.
Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 408-630-2260.

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.

To apply, please visit

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