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Senior Philanthropy Manager

companyAmerican Prairie
locationBozeman, MT 59718, USA
PublishedPublished: 2/7/2024
Full Time

This job description is not designed tocover or contain a comprehensive list of activities, duties orresponsibilities required of the employee. Employees are expectedto be responsible for and assist with additional tasks and dutiesas needed. Job descriptions may change to meet the business needsof the organization.

JOB PURPOSE: This position is responsible fordirect solicitation of major gifts. In addition to managing aportfolio of donors, this position collaborates with thePhilanthropy Team to identify and drive strategies designed toidentify, recruit, manage, and increase the number of major ($50k+commitments) and planned gift donors and donor prospects.


Fundraising, cultivation, and stewardship 

  • Secures major, principal, and planned gift commitmentsper the following metric expectations:  

    • Manage and grow a portfolio of 80-120 donors and donorprospects with the capacity to make philanthropic gifts of $10,000to $500,000+. 

    • Conduct donor visits regularly and often with a goalof 60 to 80 meaningful visits per year, including qualifying atleast 35 prospects a year through discovery outreach andcultivation. 

    • Solicit at least three gift commitment proposals of$250,000+ and nine gift commitment proposals of $50,000+ eachyear. 

    • This position will also receive credit for all giftsraised from $10,000 to $49,999. 

    • Contributes to the Philanthropy team’s key performanceindicators, which will be used to assess team efficacy and todetermine individual metric expectations in future years. 

  • Builds and maintains meaningful relationships withdonors and prospective donors using a moves management approach,including in-person and virtual visits, phone and emailcommunications, events, and hosted visits to American Prairieproperties, resulting in increased philanthropic support,enthusiasm for, and awareness of the activities of AmericanPrairie. 

  • Develops and maintains a high level of knowledge onall aspects of American Prairie’s project and initiatives,including the organization’s Forever Wild comprehensivecampaign, and communicate updates regularly to portfoliodonors.

  • Work with the Philanthropy Operations team and theMarketing team to identify prospects for qualification, usingpeer-to-peer networking with volunteers, the Salesforce database,wealth screening tools, and additional research. 

  • Maintain up-to-date and accurate supporter informationand notes in Salesforce, including meeting dossiers, contactreports, solicitation plans, and activity tracking to informmetrics. 

  • Support the Ken Burns Heritage Prize team byidentifying National Jury prospects, cultivating current NationalJurors, identifying new donor prospects through Prize attendees andRSVPs, and attending Prize presentation events and National Jurymeetings, as assigned.  

  • Working with volunteer hosts, includingthe Forever Wild campaign committee, organize local andregional “friendraising” events of various sizes to grow exposurefor American Prairie to prospective donor audiences. 

  • Collaborate closely with the Marketing team to informorganizational communications and collaterals, and to keepMarketing aligned with Philanthropy team needs. 


  • Enthusiasm for and positive representation of AmericanPrairie’s mission, values, goals, and culture.

  • Comprehensive major gift cultivation and solicitationskills and experience, including short and long-term planning andevaluation, philanthropy ethics, cultivation practices, anddevelopment and maintenance of systems and processes. 

  • Highly competent in working with and enablingvolunteers and staff with strong collaborative skills and abilityto contribute to a team environment.

  • Strategic oral and written communicator with assertiveand proactive approach; articulate and poised with strongpresentation skills.

  • Motivated, creative, and organized self-starter withattention to detail.

  • Ability to work under pressure, handle multipleprojects and demonstrate time management and prioritization skillswith a high level of productivity and accuracy.

  • Familiarity with computer programs and databases.

  • A minimum of 5+ years directly related philanthropyexperience.

  • Ability to work non-traditional and long hoursincluding some evenings and weekends.

  • Significant air and car travel required. On average 5days per month or 25%.

  • Valid driver’s license and ability to drive as part ofwork travel.


  • Experience working within a comprehensive funddevelopment program. 

  • Bachelor’s degree.

  • Knowledge, understanding, and familiarity withconservation-focused missions or organizations. 

Required skills

  • Networking
  • Fund Raising
  • Organizational Communication
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