Project Management Administrator

Job Description

🚧 Sr. Project Management Administrator – On-Site (White Marsh, MD)

🏗️ Team-First Culture • 📈 Long-Term Growth • 🔍 Detail-Oriented

Wilmot Modular Structures is expanding our Construction Services team — and we’re looking for a highly organized, direct, communicative Sr. Project Management Administrator who thrives in a fast-paced environment and values teamwork, accountability, and long-term stability. If you’re the type who keeps things clear, structured, and moving, loves collaborating with others, and wants to be part of a family-run company where everyone pitches in — this role is for you.

🌟 Why You'll Love Working With Us:

We support each other, help each other, and get things done. We love team players who communicate openly, follow through, and keep operations running smoothly.

✨ A supportive, “we’re in this together” mindset

✨ Work directly with leadership & project teams

✨ A place where being helpful, communicative, and reliable is truly valued

✨ Long-term stability + opportunity to grow in construction services

✨ Every day is different — no sitting still, no boredom

🛠️ What You'll Do: As a key player in the Construction Services department, you’ll coordinate project documentation, support field teams, and keep critical processes aligned and on schedule. Your responsibilities include:

📄 Preparing subcontracts, purchase orders & change orders

📁 Managing RFIs, submittals, permits & O&M manuals

📆 Coordinating schedules with the factory + tracking offline dates

🏭 Visiting the factory 2–3 times/month for QC checks

🧩 Supporting project meetings + taking detailed meeting minutes

🔐 Managing safety documents & Activity Hazard Analysis (AHA) updates

📊 Updating Salesforce + customer portals

🤝 Onboarding new subcontractors (W-9s, insurance, compliance docs)

📅 Collaborating with the Contract Administrator on AIA's & billing

📌 Keeping construction projects organized, compliant, and moving forward

This is a straight-to-the-point, structured role — perfect for someone who likes clarity, consistency, and communication.

✔️ Who You Are

💬 Communicative, direct, clear

🧠 Extremely organized & detail-oriented

🤝 A natural collaborator who helps without hesitation

📌 Reliable, accountable, and proactive

🔄 Comfortable in a fast-paced environment with constant moving parts

🧩 A problem-solver who stays calm and focused

🏗️ Someone who enjoys construction or project-based work

📍Fully comfortable working ON-SITE every day in White Marsh

You value stability, consistency, teamwork — and you’re looking for a place you can stay long term.

📚 Experience You Bring

✔ Associate degree OR 5+ years construction admin experience

✔ 3+ years in contract or project management (construction, logistics, leasing)

✔ Strong Microsoft Office skills

✔ Salesforce or CRM experience

✔ Excellent written, verbal & interpersonal communication skills

Bonus points: ⭐ Procore experience ⭐ Construction management coursework

💰 Compensation

• $75,000–$80,000 annually - PAID HOURLY + eligible for OT
• Full benefits package

📍 Location & Schedule

• Fully On-Site – White Marsh, MD
• Day schedule M-F, occasionally nights or weekends.
• Must be comfortable with occasional nights & weekends

🚀 Ready to join a team where your work truly matters?

If you’re a direct, detail-driven, collaborative professional looking for a long-term home where you can grow — we want to meet you.

👉 Apply now and become a key contributor to Wilmot Modular’s Construction Services team!