Job Description
Job Description
We are looking for a Risk Management/Safety Administrative Assistant to provide administrative and operational support for environmental, health, and safety activities within a local government setting in Long Beach, California. This position is ideal for someone who is highly organized, attentive to detail, and comfortable managing documentation, schedules, and compliance-related records. The role will support safety initiatives, maintain critical files, and assist with audit and project coordination across multiple priorities.
Responsibilities:
• Support Safety Officers by organizing schedules, maintaining records, and updating documentation tied to permits, vehicle-related files, and environmental materials.
• Assist with internal environmental and safety reviews by preparing materials, tracking findings, and helping document follow-up actions.
• Maintain accurate logs for workplace incidents, corrective measures, and other safety-related activities.
• Manage and update files related to safety procedures, accident documentation, and associated compliance records.
• Process and track safety training and video-related requests while ensuring supporting materials are properly filed.
• Oversee document control for environmental compliance records to keep files current, accessible, and audit-ready.
• Maintain credential documentation for employees who hold commercial driving licenses and ensure records remain complete.
• Provide coordination support for special safety initiatives, emergency response activities, and regulatory training programs.
• Handle multiple assignments at once while maintaining accuracy, timeliness, and consistent communication with stakeholders.
• Strong administrative support experience, preferably in risk management, environmental health and safety, or a related function.
• Demonstrated attention to detail with the ability to maintain accurate records and organize compliance documentation.
• Effective verbal and written communication skills for working with internal teams and supporting department activities.
• Proficiency in Microsoft Word, Excel, and PowerPoint, including practical knowledge of Excel formulas.
• Experience supporting safety audits, credential tracking, or operational risk management activities.
• Ability to prioritize competing tasks and manage several projects simultaneously.
• Comfortable working with confidential or regulated information in a structured office environment.