Legal Bookkeeper & Billing Specialist

Job Description

Job Description

We are seeking a detail-oriented and experienced Legal Bookkeeper and Billing Specialist to join our law firm. This full-time role is responsible for managing the day-to-day financial transactions, client billing, and collecting trust and retainer accounting, and financial reporting functions to ensure compliance with legal industry standards and firm policies.

Compensation:

$76,000 - $92,000 yearly

Responsibilities:

Bookkeeping:

• Maintain accurate financial records using accounting software (QuickBooks and Bill 4 Time a plus)
• Reconcile bank accounts, including IOLTA/trust accounts, to ensure compliance with bar association regulations
• Process accounts payable and receivable
• Manage general ledger entries and journal entries
• Assist with payroll processing and coordination with payroll vendors (ADP)
• Allocation of client payments to appropriate invoices
• Allocation of origination percentages for attorneys
• Payment of invoices and bills
• Make sure invoices are applied to the appropriate clients and matters for reimbursement

Billing and collecting:

• Prepare, review, and issue client invoices in a timely and accurate manner
• Track and apply client payments, retainer balances, and trust account funds
• Respond to client billing inquiries and resolve discrepancies
• Coordinate with attorneys to ensure billing guidelines and client-specific requirements are met
• Assist in the collection of firm receivables

Qualifications:

• Experience: 3+ years of bookkeeping experience, preferably in a law firm or legal environment
• Education: Associate’s degree or higher in Accounting, Finance, or related field (Bachelor’s preferred)
• Software Proficiency: Familiarity with legal billing software (e.g., Bill 4 Time or equivalent); QuickBooks or other accounting systems
• Skills:
• Strong attention to detail and organizational skills
• Understanding of trust accounting and legal billing guidelines
• Excellent communication and client service skills
• Ability to maintain confidentiality and integrity in handling sensitive financial data

About Company

About the Firm: Founded in 2012, we offer a wide range of legal services in New Jersey and the surrounding areas. Our lawyers are dedicated advocates with broad experience representing individuals, businesses, not-for-profit organizations, and government entities. We have represented clients at every level, in both state and federal courts, in hearings, trials, appeals, arbitrations, and mediations. When we are not arguing the law, we can be found creating it, both through our government representation and precedent-setting cases.

We pride ourselves on being a different kind of law firm and believe that results come from working more intelligently on behalf of clients. We strive to deliver results to clients quickly, to be more responsive to change, and to achieve clients’ goals. We focus our resources on bringing a competent, client-based approach to the practice of law.

We offer:

• Health insurance
• 401(k) plan
• Paid time off and holidays
• Fun firm events