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Director of Institutional Giving

companyAmerican Prairie
locationBozeman, MT 59718, USA
PublishedPublished: 2/8/2024
Full Time

This job description is not designed to coveror contain a comprehensive list of activities, duties, orresponsibilities required of the employee. Employees are expectedto be responsible for and assist with additional tasks and dutiesas needed. Job descriptions may change to meet the business needsof the organization.

JOB PURPOSE: This position is responsiblefor identification, cultivation, and direct solicitation ofinstitutional giving partners for American Prairie, includingindividual, family and corporate grant-making foundations and brandpartners and public funding entities.   


Institutional Giving Portfolio (70%)  

  • Secure major, principal and planned gift commitments fromindividual, family, corporate grant-making foundations and brandpartners, and public funding entities, per the following metricexpectations:
    1. Manage and grow a portfolio of 50 to 75 donors and donorprospects with the capacity to make philanthropic gifts of $50,000to $1M+. 
    2. Conduct donor visits regularly and often with a goal of 60 to80 meaningful visits per year, including qualifying at least 30prospects a year through discovery outreach andcultivation. 
    3. Solicit at least five gift commitment proposals of $1M+ andeight gift commitment proposals of $250,000+ each year. 
    4. This position will also receive credit for all gifts raised$10,000 or greater. 
  • Using a Moves Management approach, including personal visits,digital and mailed communications, phone and video calls, andhosted visits to American Prairie properties, works as a member ofthe American Prairie Philanthropy team to design and executestrategies that advance the cultivation and stewardship ofinstitutional giving donors. Visit with foundation and corporateprospects to establish contacts, gather information, qualifyprospects, present ideas, develop networks, promote understandingof American Prairie’s goals, request invitations for proposals, andconduct stewardship. 
  • Execute thorough, creative, impactful, and ambitious fundingproposals through purposeful meetings, volunteer leads,presentations, grant letters, and applications, as determined bythe funder. 
  • Create gift opportunities with internal partners (philanthropycolleagues, field and external relations colleagues, finance, andexecutive team) to meet organizational priorities and pursuefunding in support of these goals. 
  • Identify new prospective institutional funders through researchand peer-to-peer networks, serving as the strategic lead to alignAmerican Prairie’s organizational priorities with the definedpriorities and interests of institutional partners. 
  • Write letters of inquiry, corporate pitches, concept papers,and research briefings. 
  • Maintain a high level of knowledge on all aspects of AmericanPrairie’s mission and initiatives and communicate updates regularlyto portfolio funders and prospective funders.   
  • Contribute to Philanthropy team key performance indicators(KPIs) and meet individual fundraising metrics. 
  • Contribute to planning and execution of the organization’s nextcomprehensive philanthropic campaign. 
  • Contribute to the Ken Burns American HeritagePrize, including opportunities for significant majorsponsorships ($250K+). 

Organizational Grants Program Systems, Reporting, andStewardship (25%) 

  • Oversee, direct, manage, and execute American Prairie’s grantapplication program, working closely with the PhilanthropyOperations and Finance teams to develop, improve, and streamlinethe templates, systems, and processes of complex grant applicationsto diverse funders. 
  • Working closely with Philanthropy Operations, determine aneffective sequence of work, including planning and monitoringactivity timelines for each donor or prospect, including proposaldue dates, reporting dates, cultivation and stewardship activities,and managing simultaneous proposals and strategies while meetingrequired deadlines. 
  • Coordinate with Finance, Marketing, and Executive teams, andPhilanthropy team colleagues, to develop proposal budgets, deliverengagement opportunities, and monitor deliverables for grantcontracts. 

Other (5%) 

  • Strategic Philanthropy team support, as determined. 



  • Minimum 5+ years of philanthropic experience in the nonprofitsector, including securing funding from and stewarding largeinstitutional partners. Proven ability to meet or exceedfundraising goals. Proven record of developing and sustainingproductive relationships with foundation staff and corporatepartners.
  • Experience developing and executing corporate engagementopportunities including networking events, volunteer engagementactivities, etc.
  • Strong skills in creating powerful, compelling written and oralcommunications for fundraising. The ability to convey complex ideasvia presentations, e-mails and face-to-face communications.Substantial experience writing grant proposals, letters of inquiry,and reports to institutions.
  • Comprehensive program management skills and experience,including short- and long-term planning and evaluation,philanthropy ethics, cultivation practices, and development andmaintenance of systems and processes. 
  • Basic accounting skills and understanding of nonprofitfinancial practices; ability to coordinate with Finance andPhilanthropy staff to develop proposal budgets.
  • Skilled in effective teamwork; ability to drive alignment andproductive collaboration.
  • Accustomed to being held accountable for ambitious bottom-lineresults.
  • Strategic relationship management experience.
  • Highly engaging and approachable with savvy interpersonalskills; diplomatic, ambassadorial, and authentic.
  • Highly skilled and experienced in polished and persuasivewritten and oral communication.
  • Entrepreneurial and creative; driven to innovate andimprove.
  • Enthusiasm for and positive representation of AmericanPrairie’s mission, values, goals, and culture.
  • Moderate travel, up to 5-10 nights per month, and ability toattend evening and weekend events.
  • Proficient with current technology devices and softwareincluding databases and cloud-based software.
  • Valid Driver’s license, acceptable driving record, and abilityto drive.


  • Bachelor's Degree
  • Knowledge, understanding and familiarity with conservationmissions and organizations. 
  • Experience in a leadership position. 

Required skills

  • Financial Experience - General
  • Portfolio Management
  • Campaign Processing - IT
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