Job Description
Job DescriptionWe are looking for a meticulous and personable Receptionist to join our team on a contract basis in Eugene, Oregon. In this role, you will serve as the welcoming face of the company, ensuring smooth communication and organization within the office environment. This position requires strong multitasking skills and a customer-focused approach.
Responsibilities:
• Act as the first point of contact by greeting clients and visitors with a friendly and attentive demeanor.
• Manage and operate a multi-line phone system, ensuring calls are answered promptly and directed to the appropriate personnel.
• Coordinate and distribute incoming mail and deliveries to ensure timely processing.
• Facilitate virtual meetings and conferences using Zoom, ensuring technical setup and smooth operation.
• Maintain an organized and tidy reception area, reflecting the company’s meticulous image.
• Provide administrative support to the team, including scheduling and coordinating appointments.
• Assist with general inquiries, offering accurate information and directing individuals as needed.
• Collaborate with other departments to support seamless office operations.
• Handle sensitive information with confidentiality and professionalism.• Proven experience in receptionist or administrative roles.
• Proficiency with multi-line phone systems and handling inbound calls.
• Familiarity with Zoom and other virtual communication tools.
• Strong organizational skills and attention to detail.
• Excellent interpersonal and communication abilities.
• Ability to multitask and prioritize responsibilities effectively.
• A focused and reliable demeanor with the ability to handle confidential information.
• High school diploma or equivalent required; additional certifications in office administration are a plus.