Administrative Programs Assistant

Job Description

Job DescriptionSalary: 28,764 (Minimum) Pay comensurate with experience

King and Queen Department of Social Services is seeking an Administrative Programs Assistant II. This position will work closely with the Social Services Director and other members of the Leadership Team by performing administrative and technical work in support of the agency mission. The employee may perform fiscal duties such as reporting and reconciling financial data, payroll, participating in audits, and compliance assurance. The position also includes record management following the Library of Virginia Guidelines, scheduling, meeting and event preparation and minutes; organizes materials for brochures, publicity, and other public relations activities. The employee prepares statistical reports, charts, and reports outcomes. Resolves problems and makes recommendations for improvement. May oversee or perform information systems technical support and systems security functions.

Administrative Program Assistant II is the paraprofessional level of administrative support in the occupational group for the administrative program assistant. Employees perform responsible administrative and technical work acting as assistants for program professionals having responsibilities in support of agency program planning, management, evaluation and execution activities or responsibilities in a functional administrative program area such as fiscal, human resources, or information technology in combination with limited supervisory responsibilities.

General Work Tasks

• Oversees or performs fiscal duties such as accounts payable, Special Welfare, reporting and reconciling financial data, and/or participating in audits; performs compliance assurance, records management, scheduling, data collection and analysis;
• Conducts research and prepares reports;
• Compiles and interprets multiple types of statistical data; evaluates agency procedures, policies and programs and recommends actions;
• Organizes materials for brochures, publicity, and other public relations activities; participates in special projects such as seminars;
• Designs, coordinates and/or disseminates information relevant to training needs of staff;
• Communicates program and/or agency policies, regulations, practices to County staff, vendors and the public;
• Provides needed updated materials that interrelate and are useful in program service development;
• Resolves problems and makes recommendations for improvement;
• May oversee or perform information systems technical support and systems security functions;
• Assists in budget preparation and compilation;
• Analyzes budget and management reports;
• Monitors accounts and expenditures;
• Makes recommendations; and may plan, organize and supervise work of office, fiscal and administrative support staff and administrative functions for a program area.

Minimum Qualifications:

Considerable knowledge of general clerical and administrative practices and procedures; of modern office practices, procedures and equipment; bookkeeping and budget preparation; and word processing, spreadsheet and database and graphic software packages. Some knowledge of basic techniques in conducting planning, research, evaluative and statistical work; effective supervisory principles; and policies, practices and procedures of the assigned program areas. Skills in operating a variety of automated office equipment to include calculator, fax/copier and the use of computer-driven word processing, spreadsheet, graphics and file maintenance programs. Demonstrated ability to effectively use common business and agency software packages; research, interpret, understand, apply and communicate agency program and service information; provide operational and administrative support to professionals in assigned agency programs and services; assist with the measurement of program performance against goals and objectives; systematically compile data, interpret and report monitoring and evaluation findings; communicate effectively both orally and in writing; work effectively with other employees, professionals, and with the public; and exercise discretion and make sound decisions relative to assigned program area. Educational Requirements High school diploma supplemented with postsecondary coursework in office or business administration, accounting, computer science or related field, and related administrative experience in social services or related field OR any equivalent combination of training and experience which provides the required knowledge, skills and abilities.

Preferred Qualifications

Education and/or experience in accounting and fiscal processes.

Project management knowledge and/or experience.

Experience processing payroll.

Experience in customer service in an office environment.

Special Requirements

All applicants are subject to a DMV driving record check, pre-employment drug screen, and CPS and criminal history search. The investigation may include: fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; other checks requested by the hiring authority. Employee must be willing to work in community emergency response capacity in the event of a natural disaster or emergency.

Special Instructions to Applicants
Applicants are encouraged to provide a complete listing of work experience and qualifications on the application. Applications for this position must be submitted electronically through this website. Mailed, emailed, faxed, or hand delivered applications and resumes will not be accepted. The website will provide a confirmation of receipt when the application is submitted for consideration. Consideration for an interview is based solely on the information within the application and/or resume. Please refer to your account for the status of your application and this position.This position will closeAugust 3, 2025.

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