Job Description
Job Description
Job Summary:
We are seeking a proactive and highly organized Administration and Accounting Assistant to join our team. This role is a blend of administrative, customer service, and sales support tasks, essential to our operations. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent multitasking skills, and maintain a high level of professionalism.
Key Responsibilities:
Administrative Support:
- Manage administrative systems, procedures, and policies to ensure efficient office operations.
- Handle tasks such as filing, archiving, and organizing documents.
- Maintain inventory and ensure restocking of office and kitchen supplies.
- Assist with new hire onboarding, including preparing uniforms, business cards, and company materials.
- Provide direct communication and support to the Admin Team.
- Review and approve employee expense reports in compliance with company policies.
Accounting and Financial Support:
- Manage accounts payable/receivable invoicing and reconcile accounts.
- Process bank deposits and monitor collections.
- Handle sales tax reporting for multiple states.
- Prepare payroll reports, attendance logs, and commissions logs.
- Communicate with different departments to ensure smooth operations.
Qualifications:
- Proficiency in Microsoft Office (Outlook, Word, Excel), QuickBooks, and internet browsers (Google Chrome/Explorer).
- Thorough knowledge of accounting functions (AP/AR)
- Basic knowledge of accounting functions (payroll, and taxes).
- Strong written and verbal communication skills.
- Ability to work independently and handle high-pressure situations.
- Excellent organizational and problem-solving skills.
- Experience in customer service and professional phone etiquette.
Additional Skills:
- Attention to detail and ability to manage multiple tasks simultaneously.
Work Environment:
This position involves close collaboration with cross-functional teams, including sales, admin, and international teams.
Company DescriptionWe are a leading provider of industrial labeling, coding, and marking solutions in North America. The company specializes in high-performance equipment for product identification, including print & apply systems, high-resolution inkjet printers, and software for labeling automation. We serve a wide range of industries—from food and beverage to logistics—offering tailored solutions that boost production efficiency and ensure compliance with labeling standards.
Company Description
We are a leading provider of industrial labeling, coding, and marking solutions in North America. The company specializes in high-performance equipment for product identification, including print & apply systems, high-resolution inkjet printers, and software for labeling automation. We serve a wide range of industries—from food and beverage to logistics—offering tailored solutions that boost production efficiency and ensure compliance with labeling standards.