Job Description
Job Description
Job Description:
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This Administrative Assistant will support base capital projects and site operations.
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The resource will be responsible for greeting visitors, supporting project teams (managers/engineers), coordinating contractor safety, and performing general administrative tasks.
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The role includes ordering supplies, maintaining pool vehicle records, stocking and maintaining the coffee area, scanning reports and inspections, setting up meetings and ensuring technology is functioning properly.
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The assistant will also handle onboarding, equipment ordering, and travel arrangements.
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The resource will support approximately 20 site staff and must be positive, engaging, and proactive.
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The resource must be proactive and able to work independently without needing to be asked.
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They should be comfortable interacting with a variety of personnel and contractors, and able to adapt to changing priorities.
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A positive and engaging demeanor is essential to support the dynamic needs of the site team.
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Greet visitors and coordinate site access.
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Support project teams including managers and engineers.
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Assist with contractor safety coordination.
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Perform general administrative tasks to support onsite teams.
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Order supplies and maintain inventory.
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Track pool vehicle maintenance records.
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Maintain and stock coffee area.
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Scan reports and inspection documents.
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Set up meetings and ensure technology is functioning.
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Support onboarding and equipment ordering.
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Coordinate travel arrangements.
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Run errands for the site as needed.
Qualifications
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8-10 years of previous administrative experience.
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Strong customer service and communication skills.
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Positive, engaging, and proactive attitude.
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Team player with strong organizational and coordination skills.
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Valid driver's license required.
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Experience in a professional/corporate environment.
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Ability to problem solve and juggle multiple tasks.
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Strong attention to detail.
Benefits:
Healthcare Insurance: Synectics offers eligible employees and their dependents healthcare coverage through BlueCross BlueShield of Illinois. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics. Premiums are subsidized by Synectics.
Dental Insurance: Synectics offers eligible employees and their dependents a dental plan through MetLife. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.
Vision Insurance: Synectics offers eligible employees vision insurance through VSP. Eligibility begins on the 1st day of the calendar month following 60 days of continuous full time employment with Synectics.401(k) Plan: The Synectics Inc. Investment Savings Retirement Plan. Synectics offers all employees who are 21 years of age or older the opportunity to invest in the 401(k) Plan on the first enrollment date that is at least 30 days after employment begins. Enrollment dates are each January 1st, April 1st, July 1st, and October 1st.
Technical Certification Bonus: Synectics is pleased to award its employees a bonus of up to $500 for an approved professional certification. In determining the bonus amount, Synectics will consider the cost of the test(s) for any certification relating to your current position, achieved during your employment with us. Only one Certification Bonus per calendar year may be awarded per employee. Only current, active employees will be eligible to receive this bonus. It will be awarded 90 days after the Synectics office has received documentation confirming the successful completion of the certification.
Synectics is an equal opportunity employer.