Job Description
Job Description
Bookkeeper (part-time 15-20 hours per week)
Family office overseeing operating entities, rental property, trusts, investment holding company across public and private markets. The investment company and trust have a deep concentration in private alternative investments. The family also requires support running their core household accounts, vendors and bills. The investments include real estate holdings, private equity/venture capital funds, direct operating businesses, hedge funds, and a diverse mix of passive and actively managed public equities.
Objective / Role
Keep our books clean, current, and audit-ready across multiple entities and households. You’ll own day-to-day accounting, monthly closes, quarterly forecasting and vendor/expense workflows with high discretion and a service mindset.
Remote, Work from Home Role
This is a flexible, work-from-home role you can fit around other family and professional commitments - you will be able to set your schedule and reporting cadence. This would be a long-term part-time role. We are looking for a detailed oriented professional who thrives in a highly flexible, fast paced work environment. The typical work week would be 8-10 hours but would vary based on month-end, quarterly-end and year-end requirements.
Deliverables
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- Key Responsibilities
- Maintain general ledgers for 4 entities (2 LLCs; 1 Trust and a Rental Property); post AR / AP; reconcile any intercompany activity
- Reconcile brokerage and checking accounts monthly; resolve variances promptly.
- Process vendor bills; setup reimbursements; manage approvals and payment runs (ACH/wires/checks).
- Track capital calls/distributions, K-1 receipts, and investment activity; coordinate with custodians.
- Prepare monthly closes and management packs (P&L, balance sheet, cash flow, variance notes).
- Maintain document control (statements, agreements) and organized digital files.
- Support annual tax package preparation; liaise with CPA on schedules and queries.
- Implement and refine bookkeeping controls and checklists; keep SOPs current.
- Prepare a quarterly cash flow forecast for a rolling 24 month period
- Maintain core family checking account and household budget
- Bill-pay and household ledger (insurance, property expenses, philanthropy).
- Handle confidential information with discretion; follow family office policies.
- Review investment accounts for beneficiaries on a quarterly basis
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- Qualifications
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- 4–6+ years of small-firm or family-office bookkeeping; multi-entity experience required.
- Proficient in Xero and Excel/Google Sheets; comfortable with bill-pay tools
- Solid understanding of accrual accounting, intercompany eliminations, and basic investment accounting (capital accounts, contributions/distributions).
- Meticulous, organized, and deadline-reliable; strong written communication.
- Discretion/confidentiality are non-negotiable; background check required.
- Experience with trusts, private investments, and coordinating K-1 data.
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- Software
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- Xero, Vyzer, Monarch Money, Google Sheets and Dropbox
Company DescriptionStable small business entity
Company Description
Stable small business entity