Job Description
Job Description
Position Overview:
We are seeking a detail-oriented, high-volume Accounts Payable Specialist to manage invoice processing and vendor payments for a growing construction firm. This role will focus on processing large volumes of invoices, working with subcontractors and suppliers, and resolving AP discrepancies in a fast-paced environment. This role is meant to be contract-to-hire for the right individual.
Key Responsibilities:
- Process a high volume of invoices (often 100+ per week) from vendors, suppliers, and subcontractors, ensuring accuracy and timely payment.
- Review construction contracts, purchase orders, and receiving documents for coding and compliance.
- Manage weekly check runs, ACH payments, and wire transfers; ensure all payments align with company policies and contract terms.
- Reconcile monthly vendor statements and resolve invoice discrepancies by collaborating with project managers, site supervisors, and procurement teams.
- Maintain accurate AP records and support month-end close with thorough documentation.
- Assist with setup, onboarding, and ongoing management of subcontractor and supplier accounts and enforce compliance with lien waivers, insurance, and other required documentation.
- Prepare and submit 1099 forms for vendors at year-end.
- Provide high-level customer service to vendors and company staff regarding payment inquiries and status updates.
- Ensure compliance with internal controls and regulatory requirements, including proper documentation and retention for audits.
• Proven experience in high volume Accounts Payable
• Strong skills in accurate data entry
• At least intermediate knowledge of Microsoft Excel for data analysis and reporting.
• Ability to manage AP tasks accurately and efficiently.
• Excellent attention to detail and organizational skills.
• Effective communication and collaboration abilities in a team environment.