BCT Partners - Logistics Associate for Head Start Monitoring Reviews

Job Description

Job DescriptionAbout BCT
We harness the power of expertise and innovation to solve complex social problems, transform lives, and create lasting change.

BCT is a management consulting firm that tackles complex social problems through data analytics, innovative solutions and program management. We believe complex issues are best solved through collaboration. As a result, we employ a multidisciplinary approach that combines domain expertise, research, evaluation, technology, organizational development, and a passion for change.

To learn more about how we live our values of Ubuntu (“I am because we are”) and our mission, go to our website and follow us on social media.
https://www.bctpartners.com/  


About the Role
The Logistics Associate for Head Start Monitoring Reviews handles the day-to-day review logistics requirements, including travel arrangements, reimbursements, and communications with review teams. This role is key to ensuring that monitoring events are carried out smoothly and efficiently, which contributes to the success of the broader OHS monitoring process.

Logistics Associates must have a strong attention to details, excellent organizational skills, and be proficient in Microsoft Office tools and managing data in logistics systems.

To learn more about our clients and projects, please refer to the “This Project” section at the bottom of this job posting.

How You Contribute to the Team:

Travel and Logistics

• Book and confirm travel arrangements for reviewers, ensuring compliance with federal travel regulations and reviewer preferences.

• Coordinate with hotels, airlines, rental car and other lodging and transportation providers to meet deployment requirements.
• Establish processes to ensure quick and efficient responses to travel requests and changes, including those caused by on-site disruptions, emergencies, health and/or safety issues.
• Remain informed and prepared to respond to contingency plans and rapid-response protocols established by the Logistics Manager.

Documentation and Communication

• Establish processes for the preparation and distribution of travel packets, itineraries, and location briefings to deployed reviewers.
• Prepare and distribute clear, concise and accurate materials to reviewers, and ensure electronic copies are available to other monitoring review team members, as appropriate.

• Serve as point-of-contact for logistical questions and real-time support during travel and on-site monitoring.

Expense Processing and Tracking

• Establish a process for organizing and maintaining records of travel costs, lodging confirmations, and per diem allowances for each review event.
• Ensure records are organized, accurate, up to date, and in a format that supports quarterly reporting on logistical cost and deployment trends.
• Prepare reconciliation documentation and other materials for the Logistics Manager and Account Clerk, as requested.
• Collaborate with OHS and contractors as needed to ensure the accuracy of data in IT-AMS and designated travel management tools.

Perform these and other reasonable tasks as assigned by management in support of BCT’s goals and objectives.

What You Bring to the Table:

As no individual candidate meets every qualification, we encourage candidates who meet most of these requirements to apply!

Education and Experience Requirements:

• Associate degree in logistics, operations management, public administration, business or a related field; Bachelor’s degree is preferred
• Minimum 3 years of experience in travel coordination or administrative role requiring travel coordination for field team or remote workforces

Skills and Expertise:

• Knowledge of federal travel rules, per diem structures, and expense documentation standards
• Strong attention to detail, with a track record of accurate logistical tracking and documentation
• Excellent organizational and multitasking skills
• Proficiency with travel and/or logistics tracking systems
• Proficiency with computer, Internet, Microsoft Office (Outlook, Word, Excel, and PowerPoint); experience with SharePoint and Monday.com desirable. 
• Proficient with video meetings/conferencing (e.g., Zoom, Adobe, MS Teams). 
• Ability to adapt quickly to new applications. 
• Able to meet job requirements while working in a remote work environment. 

Communication Skills:

• Excellent organizational and interpersonal skills to support cross-functional teams  
• Ability to communicate clearly and collaboratively with diverse teams, grant recipients and other stakeholders.  
• Clear written and spoken communication skills.
• Ability to manage multiple priorities and stakeholders under tight deadlines.
• Must be able to communicate, collaborate and interact with colleagues in a remote work environment; must participate in virtual meetings, appear on camera as needed, and contribute to meeting content as required. 

There are multiple factors considered in determining final pay for a position, including, but not limited to, relevant work experience, skills, certifications and competencies that align with the specified role, geographic location, education as well as contract provisions regarding labor categories that are specific to the position.

BCT offers a competitive total compensation package that, for this position, includes a base salary between $55,000 and $65,000 along with a generous benefits package. BCT’s benefits include partially subsidized medical, dental and vision coverage, fully vested 401k plan with company match, company paid life and disability insurance plans, paid family leave, and a generous paid time off policy.

This is a remote position located in the fifty United States or Washington, DC. We support and encourage a strong staff community, leveraging virtual communication tools and collaborative work practices. The African philosophy of Ubuntu (“I am because we are”) is an overarching value that influences our leadership and interactions.

This Project  
Head Start (HS) is a national program that provides comprehensive child development services, primarily to low-income children and their families, and includes Early Head Start (EHS), Migrant and Seasonal Head Start (MSHS) as well as American Indian/Alaska Native (AIAN) programs.   
 
The Head Start program is administered by the Office of Head Start (OHS), Administration for Children and Families (ACF), Department of Health and Human Services (HHS).  The Head Start Act and OHS require periodic monitoring and review of all federally funded Head Start programs to ensure adherence to Head Start Program Performance Standards (HSPPS) and regulations.  This project is responsible for the monitor review scheduling, team deployment and management, travel planning and logistics, content area expertise, conducting reviews and monitoring report drafting.  

Beware of fraudulent job postings using BCT Partners' name & logo. Legitimate BCT communication will only come from bctpartners.com or recruiting+@applytojob.com emails, not free commercial services like Gmail or WhatsApp. BCT Partners will never request payment-related details or advancement of money during the application process. All open BCT jobs are easily accessible via our website Careers page, which includes a link to our open jobs list and job application system. If in doubt about any position or potential offer, please follow up with our team: careers@bctpartners.com. If you receive suspicious emails from someone posing as BCT Partners that ask for payment or personal information, contact us immediately at careers@bctpartners.com. If you believe you are the victim of a scam, contact your local law enforcement and report the incident to the U.S. Federal Trade Commission.

BCT Partners is an Equal Opportunity Employer and provides equal opportunity to all persons. No employee or applicant for employment will be discriminated against because of race, color, religion, sex, national origin, disability, military and/or veteran status, or any other Federal or State legally protected classes. BCT will recruit, hire, train and promote qualified individuals in all job titles, and ensure that all other personnel actions are administered without regard to race, color, religion, sex, military and/or veteran status, or disability in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans Readjustment Assistance Act of 1974, which require affirmative action to ensure equal opportunity in all aspects of employment. BCT Partners does not discriminate on the basis of national origin or citizenship status as provided under the Immigration Reform and Control Act of 1986. If you are interested in applying and require special assistance or accommodations due to a disability, please contact Human Resources at careers@bctpartners.com.

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