Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Westlake Village, California. In this long-term contract role, you will provide essential administrative support, ensuring smooth operations through effective scheduling, coordination, and communication. This position offers an excellent opportunity to contribute to a non-profit organization's mission while utilizing your organizational and multitasking skills.
Responsibilities:
• Organize and manage scheduling needs, including meeting logistics and calendar coordination.
• Coordinate travel arrangements in collaboration with the internal Travel Manager to ensure seamless itineraries.
• Prepare and submit expense reports for the Director, maintaining accuracy and compliance.
• Provide contract support by handling documentation and ensuring timely processing.
• Answer inbound calls professionally, addressing inquiries and redirecting as necessary.
• Perform data entry tasks with precision to maintain accurate records and documentation.
• Take on receptionist duties by greeting visitors and managing front-desk operations.
• Support overall administrative functions to ensure efficient office operations.• At least 3 years of experience in administrative roles, demonstrating proficiency in organizational tasks.
• Strong skills in scheduling, data entry, and handling expense reports.
• Experience in coordinating travel arrangements and managing logistics.
• Ability to manage inbound calls professionally and perform receptionist duties effectively.
• Familiarity with contract support processes and documentation.
• Excellent communication and interpersonal skills for team collaboration.
• High level of attention to detail and ability to multitask efficiently.
• Proficiency in office software and tools to support administrative functions.