Job Description
Job DescriptionAbout the Role:
We’re looking for a highly organized and energetic Events Assistant to support the planning and execution of a wide range of events—from corporate meetings and trade shows to internal team gatherings and branded experiences. This role is perfect for someone who thrives in a fast-paced environment, loves details, and enjoys being part of creating memorable experiences.
Key Responsibilities:
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Assist in the planning, coordination, and execution of virtual, in-person, and hybrid events
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Manage event logistics including venue research, vendor coordination, catering, shipping, and on-site support
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Create and manage event timelines, run-of-show documents, and checklists
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Track budgets, invoices, and expense reports
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Help with event registration, attendee communication, and follow-up
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Support promotional efforts including email invites, social media, and on-site branding
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Maintain event supplies and inventory
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Coordinate with internal teams such as marketing, sales, and operations to ensure alignment
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Assist with post-event reporting, surveys, and analysis
Qualifications:
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1–3 years of experience in event coordination, marketing, or administrative support
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Strong organizational skills and attention to detail
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Excellent written and verbal communication
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Ability to juggle multiple projects and deadlines
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Comfortable with tech platforms such as Zoom, Eventbrite, Google Workspace, and basic design tools
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Willingness to work flexible hours, including occasional evenings or weekends for events
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Positive, proactive attitude and a team player mindset
Nice to Have:
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Experience with CRM or marketing automation tools (e.g., HubSpot, Salesforce)
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Background in hospitality, PR, or brand activations