Job Description
Job Description
Employment Type: Full-Time
Reports To: Office Manager / Managing Attorney
Position Overview:
We are seeking a professional, organized, and personable receptionist to join our busy small-town law firm. The ideal candidate will be the first point of contact for clients and visitors, providing a welcoming and efficient experience. This role requires multitasking across administrative, client-facing, and light legal support duties.
Key Responsibilities:
- Front Desk Duties:
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- Greet clients and visitors warmly and professionally.
- Answer and direct incoming phone calls.
- Manage the firm’s general email inbox and respond to inquiries.
- Maintain a clean and organized reception area.
- Scheduling & Coordination:
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- Schedule client consultations, meetings, and court dates.
- Coordinate attorney calendars and meeting logistics.
- Client Interaction:
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- Assist walk-in clients with inquiries and paperwork.
- Ensure confidentiality and professionalism in all client interactions.
- Document Preparation:
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- Draft basic real estate documents (e.g., deeds, purchase agreements, closing statements).
- Assist attorneys with document formatting and proofreading.
- Accounts Receivable Support:
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- Help track client payments and outstanding balances.
- Generate invoices and follow up on overdue accounts.
- Work with the accounting team to reconcile payments.
Qualifications:
- Previous experience in a legal, administrative, or customer service role preferred.
- Familiarity with real estate documentation is a plus.
- Strong communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and scheduling software.
- Ability to multitask and maintain composure in a fast-paced environment.
- High level of discretion and professionalism.
Compensation & Benefits:
- Competitive hourly wage or salary based on experience.
- Paid time off and holidays.
- Opportunities for professional development.
- Supportive and collegial work environment.
Company DescriptionWe are a full-service small-town law firm practicing in the following areas: (1) Family Law, (2) Probate, (3) Criminal Defense, (4) Estate Planning, (5) Real Estate, and (6) Civil Litigation.
Company Description
We are a full-service small-town law firm practicing in the following areas: (1) Family Law, (2) Probate, (3) Criminal Defense, (4) Estate Planning, (5) Real Estate, and (6) Civil Litigation.