Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to join our team in Columbus, Ohio. This Contract-to-permanent position offers the opportunity to contribute to a dynamic organization by providing comprehensive administrative and office support. The role involves working closely with various departments, assisting in day-to-day operations, and ensuring smooth workflow across multiple functions.
Responsibilities:
• Provide administrative support to employees, executives, and departments, including managing special projects and recurring tasks independently or as part of a team.
• Maintain inventory for office supplies, print materials, and other essentials while overseeing secure shredding and recycling practices.
• Assist the Executive Assistant/Office Manager with office management duties and specific projects as needed.
• Support property management processes by handling rent payments, preparing rent increase letters, and distributing critical documents in collaboration with the Property Management Director.
• Cover the front desk during breaks and absences, providing customer service to visitors, callers, and staff while accepting rent payments and sharing waitlist information.
• Manage incoming and outgoing mail, bulk mailings, and mailing supplies while ensuring the proper operation of the postage meter.
• Organize and update electronic resident records to maintain compliance, working under the direction of the QI Director.
• Assist with offsite storage of sensitive records and document destruction in alignment with the company’s record retention policy.
• Train and guide employees, interns, and volunteers in administrative functions while supporting organizational initiatives related to the profession.
• Actively participate in community activities and contribute to organizational goals as required.• High School Diploma or equivalent is required; additional education or certifications are a plus.
• Minimum of two years of experience in administrative or clerical roles, with preference given to candidates with three years of experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and adaptability to new technologies.
• Strong skills in customer service, answering inbound calls, and managing email correspondence.
• Experience in data entry and scheduling appointments.
• Valid Ohio driver’s license and auto insurance are required.
• Ability to work collaboratively and independently while maintaining attention to detail in a fast-paced environment.