Job Description
Job DescriptionWe are looking for a hands-on, proactive Facilities Coordinator to provide critical administrative support to the facilities team.
The environment is fast-paced, with a high volume of daily requests and activity. The ideal candidate will not be intimidated by work order systems, note tracking, and managing multiple priorities at once. They will take ownership of daily site operations and provide a high level of service to internal stakeholders.
Role: contract Facilities Coordinator Location: Downtown Oakland Office- Parking Available Expected Duration: 45–60 days Target Start: ASAP (pending background clearance ~1 week turnaround) Schedule & Hours Schedule: Monday–Friday Working Hours: 7:30 AM – 3:30 PM Onsite: 100% onsite at Oakland location Responsibilities: Conduct daily site walks to identify issues or needs Manage ad hoc requests from building occupants and leadership Provide event support, including room set-ups and teardown Process and track work orders through the internal work order system; maintain accurate notes and records Act as a point of contact for vendor coordination and follow-up Communicate proactively with the Assistant Facilities Manager and Facilities Manager regarding site priorities and updates• High school diploma or equivalent is required. • A minimum of 3 years of experience in facilities coordinator or a related administrative role.