Job Description
Job DescriptionSalary: $75,000-$80,000
Full-Time | Onsite | Orlando, Florida
Reports to: CEO
About Your Role
As the Executive Assistant to the CEO of Proto Enterprises, you will play a pivotal role in supporting the CEOs daily operations, ensuring efficiency, organization, and seamless execution of strategic initiatives. You will serve as a key liaison between the CEO and internal/external stakeholders, managing communications, scheduling, and high-level administrative tasks. Your role will be instrumental in keeping the CEO focused on business priorities while maintaining operational fluidity across multiple divisions.
Whats a Typical Day Look Like?
Each new day brings new opportunities and challenges in this fast-paced role. In the morning, you might be managing the CEOs schedule, preparing materials for a high-stakes meeting, or coordinating travel arrangements for a conference. In the afternoon, you could be handling communications, drafting reports, or assisting with strategic planning efforts.
Your day might involve facilitating executive meetings, following up on action items, or working on special projects related to business growth. You may also be responsible for coordinating with department heads, vendors, and clients to ensure smooth day-to-day operations. Whether its managing correspondence, problem-solving logistical challenges, or handling sensitive information, your role ensures that the CEO can focus on the business.
What You'll Do
Your key responsibilities will include:
- Calendar & Schedule Management: Coordinate and manage the CEOs daily calendar, ensuring efficient scheduling and prioritization of meetings.
- Communication Management: Serve as the primary point of contact for internal and external stakeholders, filtering communications and handling correspondence.
- Meeting Preparation & Support: Prepare briefing materials, track action items, and ensure timely follow-up.
- Confidentiality & Discretion: Handle sensitive information with professionalism and confidentiality.
- Operational Support: Work closely with the CEO to streamline administrative functions, improve workflow, and support business objectives.
- Event Coordination: Assist in planning executive-level meetings, off-site leadership retreats, and company-wide events.
What Were Looking For
You are a proactive, detail-oriented professional who thrives in a fast-paced executive environment. You bring:
- Experience: 5+ years of experience as an Executive Assistant, Chief of Staff, or in a similar high-level administrative role.
- Organizational Excellence: Exceptional ability to multitask, prioritize, and manage time effectively.
- Strong Communication Skills: Outstanding verbal and written communication skills, with the ability to engage with executives, customers, and partners professionally.
- Problem-Solving Ability: A resourceful mindset with a knack for finding solutions and improving efficiency.
- Tech Savvy: Proficiency in Microsoft Office Suite, Google Workspace, calendar management tools, and project management software.
- High-Level Discretion: Ability to handle confidential information with integrity.
- Adaptability: Comfortable working in a dynamic, ever-changing environment where priorities may shift quickly.
What We Offer
We value our team members and offer a comprehensive compensation package that includes:
- Salary: Competitive salary commensurate with experience.
- Retirement: 401(k) plan with employer matching.
- Healthcare: Medical, dental, and vision coverage available upon eligibility.
- Life Insurance: Group life insurance plan.
- Time off: Flexible PTO policy with 8 holidays
- Professional Development: Opportunities for continuous learning and growth.
Equal Opportunity
We are committed to providing equal employment opportunities (EEO) to all candidates, without discrimination based on race, religion, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, veteran status, or any other characteristic protected by federal, state, or local laws.
Important Note
Applicants must be legally eligible to work in the United States. Proof of work authorization will be required upon hire.