Job Description
Job Description
The Bookkeeper is responsible for managing a wide range of accounting, payroll, and administrative functions to support the company’s day-to-day operations. This role ensures accuracy, compliance, and efficiency in financial transactions, while also providing support in Human Resources and employee benefit administration. The Bookkeeper will maintain a complete audit trail for all transactions and ensure compliance with company policies, procedures, and applicable regulations.
Key Responsibilities
· Proficiency in Sage 100 and Microsoft Office Suite
· Set up new jobs, vendors, and employees in Sage 100 to support accurate recordkeeping and reporting.
Human Resources (HR):
· Maintain personnel files and ensure all required documentation is properly filed.
· Support onboarding and offboarding of employees.
· Handle employment verifications, unemployment claims, and related HR inquiries.
· Track and report employee leave balances (PTO, sick leave, and vacation).
· Assist with compliance of HR policies and procedures.
Accounts Payable (AP):
· Process vendor invoices with proper approvals.
· Maintain vendor records and ensure timely and accurate payments.
· Coordinate with vendors and purchasing to ensure proper setup and compliance.
Accounts Receivable (AR):
· Prepare and send client invoices in accordance with contract requirements (including WAWF).
· Record and apply payments to accounts.
· Monitor aging reports, track outstanding balances, and resolve collection issues.
Payroll & Benefits:
· Process payroll accurately and on time (internal or through a third-party provider).
· Maintain employee payroll records and ensure compliance with wage and hour laws.
· Administer company benefits (health, dental, vision, life insurance, and 401(k)), including new hire enrollment, changes, and open enrollment.
· Respond to employee questions related to payroll, benefits, or leave balances.
Reporting & Analysis:
· Prepare weekly job and labor reports for management to track progress against budgets.
· Support management with custom reporting as needed.
General Administration:
· Provide administrative support including filing, recordkeeping, and correspondence.
· Communicate effectively with management, staff, clients, and vendors.
· Assist with audit and compliance documentation as required.
Company DescriptionIMS is government contractor that must access secure government sites and classified information. Accordingly, all employees are required to undergo and satisfactorily pass enhanced background screenings mandated by the United States government and Shipyards - otherwise known as DBIDS.
Company Description
IMS is government contractor that must access secure government sites and classified information. Accordingly, all employees are required to undergo and satisfactorily pass enhanced background screenings mandated by the United States government and Shipyards - otherwise known as DBIDS.