Job Description
Job DescriptionSalary: $25.00-$28.00
Who is DocMagic
DocMagic is the leading provider of digital solutions for the eMortgage industry, including regulatory compliance, document generation, eSignature, and complete eClosings. DocMagic has been solving the mortgage industry's toughest challenges with innovative technology solutions since 1987. Today, we continue to lead the industry with award-winning proprietary software, mobile apps, and web-based solutions. Recent awards include HousingWire naming DocMagic a 2025 Tech100 winner for the 13th year in a row, recognizing our innovation in digital lending and our impact on the industry, as well as key employees receiving HousingWire Tech Trendsetter and Vanguard awards.
Why Work at DocMagic
At DocMagic, our culture is built on teamwork, innovation, and collaboration, which contribute to our reputation for excellence. We are committed to living these values every day. We offer competitive benefits, including comprehensive health coverage, paid time off, company-paid holidays and a 401K with company matching. We also offer on-site wellness classes, snacks and monthly food trucks. But it is not all about work; we believe in building connections, from team-building activities to our employee gatherings, we love coming together to celebrate. Join us and be a part of a team that values innovation and is committed to shaping the future of work.
Position Summary
The Accounts Payable Clerk, reporting to the Accounting Department, is responsible for accurately and efficiently processing vendor invoices and payments in accordance with company policies. This role manages credit card transaction reconciliation, ensures timely disbursements, proper coding, and accurate general ledger postings, and supports month-end close activities. The ideal candidate demonstrates exceptional attention to detail, strong organizational abilities, and effective communication skills while maintaining positive vendor relationships.
Essential Functions
- Manage the full accounts payable cycle, including invoice receipt, coding, approval workflows, and payment processing.
- Ensure all disbursements comply with company policies, approval limits, and required documentation.
- Prepare and process weekly check runs, ACH transactions, and wire payments.
- Monitor, reconcile, and process company credit card transactions and related payments.
- Review automated credit card payments to verify correct coding, authorization, and supporting documentation.
- Set up new vendors and maintain current and accurate vendor records within the accounting system, including W-9s, addresses, and other required information.
- Prepare annual 1099 filings and support year-end compliance activities.
- Maintain vendor banking information and ensure changes adhere to fraud-prevention procedures.
- Collaborate with the GL accountant on account reconciliations and expense analysis.
- Prepare monthly shareholder statements.
- Update and maintain the monthly Vendor Tracker.
- Assist with month-end close, including reconciling the AP subledger with the general ledger.
Other Skills
- Works collaboratively as a team player and builds strong working relationships across the company.
- Acts in a positive, professional manner and supports the company culture.
- Highly organized, detail-oriented, and willing to take ownership of responsibilities.
- Completes assignments on time or communicates delays in advance.
- Demonstrates strong time-management, organizational, and communication skills.
- Exercises, sound judgment and effective decision-making.
- Strong problem-solving abilities with a proactive approach to issue resolution.
- Demonstrates initiative and openness to innovation to improve processes and outcomes.
Required Qualifications
- High school diploma: some college coursework preferred.
- 13 years of experience in Accounts Payable.
- At least 2 years of experience using Excel, Word, PowerPoint, and Outlook.
- Experience with Sage 100 preferred.
- Experience and knowledge of the mortgage industry preferred.
Other Duties
Duties, responsibilities, and activities may change at any time with or without notice. Additional tasks may be assigned as necessary to support department and company needs.
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