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Executive Personal Assistant - Midtown Manhattan

companyThe Calendar Group
locationNew York, NY, USA
PublishedPublished: 6/14/2022
Full Time

Job Description

Our client is searching for an Executive Personal Assistant to support him in his professional and personal life. The position is broken down as 80% Executive Assisting and 20% Personal Assisting. This position will report to the Midtown Manhattan office five days a week. The EPA will demonstrate strong organizational skills and ensure that the executives’ time is maximized by effectively managing their schedules. The ideal candidate will be detail oriented, proactive, a problem solver, and resourceful.  

Responsibilities:  

  • Screening telephone calls, taking messages and responding to queries. 

  • Arranging travel arrangements, transportation, and accommodation for the executive and family. 

  • Managing the executives' personal and business calendars. 

  • Coordinating meetings, conference calls, etc. 

  • Preparing for daily team meetings, which includes drafting agendas, gathering and printing all necessary documents, etc. 

  • Organizing company events. 

  • Forwarding or replying to emails on behalf of the executives. 

  • Bill pay, tracking expenses, and light business/personal bookkeeping 

  • Performing personal errands for the executive and family as required. 

  • Scheduling appointments for Executive and family (4 family members). 

Requirements: 

  • 5+ years of proven experience working as an EPA. 

  • Proficient in all Microsoft Office applications. 

  • The ability to multitask. 

  • Strong planning and organizational skills. 

  • Excellent communication skills. 

  • Exceptional customer service skills. 

  • Detail-oriented 

  • Excellent, verifiable references 

Schedule: Monday – Friday, 9:00am – 6:30pm, availability to check emails/phone calls on off hours (evenings, weekends) and address any urgent matters 

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