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Legal Clerical Support

companyEvolver Federal
locationWashington, DC, USA
PublishedPublished: 6/14/2022
Full Time

Job Description

The Legal Clerical Support role includes but is not limited to the following:

Litigation Case Management

Coordinate intake of new cases and requests for work on existing cases, create case files and tracking records, generate indexing, organizing documentation electronically and in paper case files, and communicating case information to case teams or individuals assigned to work or coordinate on the cases.

  • Transfer cases from one FBI unit to another FBI unit and update the tracking database as needed.
  • Organize and process cases received from other FBI units or external agencies and update the tracking database as needed.
  • Track progress on cases, including checking Public Access to Court Electronic Records (PACER) notifications, updating case files and tracking records, monitoring work flow, and reporting progress;
  • Administer and adhere to security procedures, including recording and executing permissions to case information upon receiving written approval from a government task lead.
  • Respond to changes in the case team, including drafting correspondence related to the cases and the requests to FBI divisions, including field offices.
  • Coordinate technical/data processing support.
  • Ensure cases are closed according to existing standard operating procedures (SOP) and related documents are filed or uploaded to designated databases.
  • Administer calendars and schedule meetings as requested.
  • Generate management reports using data from the OGC-LITB case tracking system, including Excel and pivot tables.

Document Support

  • Prepare documents for imaging/scanning; and scan, copy and file documents.
  • Perform law library management.
  • Perform Legal Analysis Workflow System (LAWS), Sentinel and PACER searches.
  • Develop, draft, and edit reports, briefs, correspondence, proposals and other documents.
  • Proofread, merge document versions, and other document editing before submitting them for final review;
  • Pull, track, and re-file documents in the designated database or paper filing system identified by existing SOP.
  • Prepare files for hearings and trials; assemble notebooks; pull file copies of documents, tab binders, number, bind, label, re-file documents and shelving; pack boxes and prepare them for shipment.
  • Retrieve case materials, complete log sheets.

Clerical Projects

On a quarterly basis, the Legal Clerical completes legal clerical projects to improve the overall management of the OGC-LITB and mitigate legal risk associated with clerical functions. The OGC-LITB shall define these projects on a rolling basis, to include with measurable deliverables, timelines and evaluation and acceptability criteria. Examples of projects that shall begin at the start of the award include:

  • May request changes to existing OGC-LITB practices and tracking tools and shall fully incorporate underlying OGC-LITB requirements and best practices.
  • May reorganize and consolidate all existing electronic and paper documents for each pending case into a centralized file for that case. For closed cases, the team-based work product would be migrated to a common electronic storage location, but individual cases would not be merged to a single file.

Basic Qualifications

  • Active Top Secret Clearance with Single Scope Background Investigation (SSBI).
  • 3 years of legal/clerical experience in a law firm or court of justice

Preferred Qualifications

  • 5 years of legal/clerical experience in a law firm or court of justice
  • Ability to use independent decision-making, good judgment and discretion in handling highly confidential and sensitive information.
  • Excellent interpersonal, verbal, and written communication skills.
  • Strong project management skills.
  • Adaptive and flexible work style with the ability to adjust to changing priorities and work well under pressure.
  • Superior organizational skills.
  • Excellent Microsoft Office skills (Word, Excel, PowerPoint, Outlook).
  • Efficient and detail oriented.
  • Comfortable performing multiple projects in conjunction with day-to-day activities.
  • Grammatical, editing, and proofreading skills.

Evolver Federal is an equal opportunity employer and welcomes all job seekers. It is the policy of Evolver not to discriminate based on race, color, ancestry, religion, gender, age, national origin, gender identity or expression, sexual orientation, genetic factors, pregnancy, physical or mental disability, military/veteran status, or any other factor protected by law.

Job Posted by ApplicantPro

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