Job Description
Job Description
Title: Administrative Associate 2
Pay Rate: $27/hr
Job Type: 3+ month contract
Duration: Mar Jun 2025
Shift(s): Mon Fri, 8am 5pm
Location: Palo Alto, CA 94305
On-site
Job Code: JPC-10940 / 1398301
Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center. As a full-time* W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).
Job Description:
The Cancer Institute (SCI) is one of only 57 National Cancer Institute-Designated Comprehensive Cancer Centers in the country and builds synergies and collaborations. The SCI is a prominent, dynamic, and complex Institute in the School of Medicine. In the SCI you will be working with an unparalleled leading-edge community of faculty and staff who are fundamentally changing the world of health care in the cancer arena.
We are seeking an Administrative Associate (AA2) to provide a full range of high-level administrative support to the Cancer Institute Administration. You will be supporting these areas by managing complex calendars, and scheduling meetings for various working groups. Specific responsibilities include but are not limited to: engaging in multiple means of correspondence with collaborating investigators, preparing documents and presentations, making travel arrangements, maintaining confidential records, scanning confidential documents, providing meeting summaries, and processing large volume of payments and invoices through the Oracle Financial System. This position requires you to be highly organized, extremely detail oriented, and be able to multi-task. In addition, you will be expected to demonstrate strong business judgment, professional etiquette, and problem-solving skills. This is an on-site position. Hybrid schedule may be available, but determined by the Administrative Manager and the operational needs of the SCI.
Duties include:
- Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.
- Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.
- Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, brochures, and displays.
- Plan and schedule calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
- Process and monitor routine financial transactions, which may include researching and resolving discrepancies.
- Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves.
- May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives. Track completion of required training.
- May perform human resources transactional support, e.g., time cards, I9s, and/or faculty affairs support.
- May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.
- - Other duties may also be assigned
Requirements:
- High school diploma and three years of administrative experience, or combination of education and relevant experience.
- 5 years with High school degree but prefer Bachelor degree (new college grads are accepted)
- Proficient computer skills and demonstrated experience with office software and email applications.
- Demonstrated success in following through and completing routine tasks.
- Strong organizational skills and attention to detail.
- Strong verbal and written communication skills.
- Excellent customer service and interpersonal skills.
- Experience with managing complex calendars, processing transactions on SU Oracle Financial System, web authoring, SU IRB guidelines, and University Administrative Systems.
- Experience with Microsoft Office Suite
- Strong proof-reading skills
- Prior experience in an academic setting
TEKBERRY OFFERS A REWARD FOR REFERRALS!
Tekberry, Inc. a Soal Technologies company, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.
Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).
By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at https://tekberry.com/search-jobs/
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