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Executive Assistant / Office Manager

companySPB Hospitality
locationNashville, TN, USA
PublishedPublished: 6/14/2022
Full Time

Position: Executive Assistant/Office Manager

Reporting To: Vice President of People Experience

Location: SPB Hospitality Support Center, Nashville, TN

Position Overview:

We are seeking a highly organized and proactive Executive Assistant/Office Manager to support multiple executives while managing the daily operations of our Nashville office. This dual-role position requires a professional who can anticipate needs, manage competing priorities, and ensure seamless executive and office management support in a fast-paced environment.

Key Responsibilities:

Executive Support:

  • Coordinate and maintain complex calendars for multiple executives, scheduling meetings, appointments, and travel arrangements.
  • Act as the primary point of contact for executives, managing emails, phone calls, and correspondence with discretion and professionalism.
  • Prepare SLT meeting agendas, take minutes, and follow up on action items to ensure timely completion.
  • Assist with event planning and coordination for team meetings, all-hands meetings, and summits.

Office Management:

  • Manage day-to-day office operations, including office supplies, equipment maintenance, and vendor relationships.
  • Provide administrative support to the broader team, including organizing events, team activities, and training sessions.
  • Track office expenses and maintain budgets for office supplies, events, and facilities.
  • Implement and maintain office procedures, ensuring a productive and organized work environment.



Qualifications:
•Minimum of 5 years of executive assistant or office management experience, preferably supporting multiple senior leaders.
•Bachelor's degree preferred; equivalent experience will be considered.
•Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with scheduling and expense tools (e.g., Concur or similar platforms).
•Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
•Strong written and verbal communication skills, with a professional demeanor and ability to build relationships at all levels.
•Demonstrated ability to work independently, anticipate needs, and find creative solutions to challenges.
•High level of confidentiality and integrity in handling sensitive information.

Why Join SPB Hospitality?
At SPB Hospitality, we're passionate about fostering a collaborative, innovative, and people-first culture. As the Executive Assistant/Office Manager, you'll play a critical role in supporting our executives and ensuring the smooth operation of our Nashville office, contributing to our mission of creating exceptional experiences for our employees and customers alike.
Skills & Requirements Qualifications

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