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Administrative Assistant, Physical Facilities

companyIndian Hills Community College
locationOttumwa, IA 52501, USA
PublishedPublished: 6/14/2022
Full Time

Job Summary:This person is responsible for the general administrative functions within theIndian Hills Community College Facilities department. Duties will includerecord-keeping, purchasing, inventory management, project and task management,answering telephones, and coordination of appointments and meetings.

Vision:
Indian Hills Community College will transform the future through education andempowerment.

Mission:
Indian Hills Community College changes lives by inspiring learning, diversity,social enrichment, and regional economic advancement.

Core Values:
Indian Hills Community College is committed to excellence, success, service,integrity, community, innovation, diversity, and inclusion.

Minimum JobRequirements:

  • Post-secondary administrative assistant training.
  • Three years relevant experience.
  • Accurate typing and clerical abilities.
  • Ability to work and communicate with a variety of people.
  • Excellent organizational and customer service skills.
  • The ability to handle multiple projects and changing priorities.

Work Performed:

  • Coordinate purchasing processes and procedures.
  • Coordinate approvals for facilities and custodial purchases.
  • Maintain inventory of all IHCC Facilities equipment.
  • Triage emergency facilities calls and route appropriately.
  • Assist in task creation, maintenance and reporting in project management and work-order system.
  • Assist in shipping and receiving as needed.
  • Scanning and filing.
  • Maintain blanket purchase orders for frequently used vendors.
  • Maintain association membership documentation.
  • Facilitate travel requests, arrangements, and reimbursements for staff.
  • Receive calls from and schedule appointments for vendors, visitors and deliveries.
  • Report repairs, maintenance and insurance claim information quarterly.
  • Coordinate warranties for IHCC Facilities equipment.
  • Office/receptionist duties for the area to include answering phones, scheduling appointments, and supplying information.
  • Order and stock supplies for custodial and facilities.
  • Invoicing for Facilities related utilities or services.
  • Maintain regular and consistent attendance at work.
  • Other duties as may be assigned.


ResponsibleTo:
Director Facilities

Position Level:
Office, Level II-Non Exempt-Traditional Funding, at will employment on a letterof employment

Employment Length:
4 term, full time, benefits

Schedule:
9 hrs/day, Monday-Thursday
Hourly Rate:
$16.09 - 16.99

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