538 Broadhollow Rd, Melville, NY 11747, USA
Job Description Posted Saturday, March 9, 2024 at 5:00 AM | Expired Wednesday, April 3, 2024 at 3:59 AM
H2M architects + engineers, a multidiscipline architectural, engineering, environmental consulting firm, seeks an Administrative Support Professional to join our team in our Melville, NY office. Under the direct supervision of the Discipline Director, this position provides administrative and secretarial support for an office staff of architects and engineers.
Job Responsibilities:
Performs word processing for assigned group and as backup to other departments as needed (i.e., formatting and editing of correspondence, memos, proposals, reports, projects, spreadsheets, newsletters/brochures, monthly invoices, transmittals, presentations, bid tabs, adhering to company standards on specifications, etc.)
Performs designated administrative tasks (i.e., setup meetings: arranging time, organizing meeting room, and order/set-up/clean-up of food and supplies as needed), copying, scanning, filing, archiving, faxing, billing, distribution of project blue sheets, maintaining office machines, etc.
Provides excellent customer service (answer telephones for division personnel as requested, as well as screen and direct contractor and client calls or taking clear and concise messages to ensure clients are serviced in the most efficient and professional manner).
Responsible for daily distribution of mail, as well as photocopying and preparing daily correspondence for afternoon mail (regular, Express Mail, Federal Express, UPS).
Serves as a mentor to new hires and junior staff on company standards, templates, policies, and procedures.
Provide Front Desk phone support for the firm as needed and adheres to Front Desk operations standards.
Serve as a company resource on MS Office suite, and provides guidance to staff, as needed.
Maintains common office areas clean and organized including kitchen [countertops, tables, sink and refrigerator], etc.
Trains the staff on company standards and ensures that standards are being followed.
Assist HR, Marketing and Finance departments with tasks, when needed.
Proactively anticipates staff and office needs and provides necessary administrative support.
Performs other like duties as assigned by the company.
Education/Qualifications:
High school diploma required. Associates or Bachelor’s degree preferred.
2-5 years’ experience as an Administrative job function required, preferably assisting a Vice President and supporting a large group of internal and external clients.
Knowledge of MS suite including Word, Excel, Access, PowerPoint required.
Microsoft Outlook and Adobe writer experience required.
Ability to type 50-60 wpm accurately.
Ability to multi-task and prioritize a diversified workload.
Ability to communicate effectively with employees at all levels.
Standards of Performance:
Maintains technical knowledge through practice and awareness of changing skills in the industry.
Displays a team mentality by interacting with all members of the division.
Follows and adheres to the highest level of customer service expectations, for both internal and external clients.
Displays a positive can-do attitude and ensures that members of the team are following company standards at all times.
The salary range for this role is $20.00 - $26.00/hour.
The employment offer may deviate from this published range based on a variety of factors, including but not limited to, experience, specialty, knowledge, education, geography and/or related certifications – not related to any applicant’s characteristics protected by local, state or federal law.
H2M is a strong collaborative workplace where people and ideas are always treated with respect.
Our approach:
Since our early roots, our focus has remained steadfast: to provide quality service with sound judgment and to serve as an honest professional resource to our clients.
H2M is proud to be an equal opportunity workplace committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, pregnancy, age, citizenship, marital status, disability, gender identity, genetic information, veteran status or any other characteristic protected by local, state or federal laws or regulations. Women, minorities, individuals with disabilities, and veterans are encouraged to apply.
www.h2m.com
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