Convent of the Sacred Heart is New York City's oldest independent school for girls. As an independent, Catholic school, educating students in Pre-K through 12, we are part of an international network of 160 schools. We are committed to a set of principles shared by all Sacred Heart Schools. Known as the "Goals and Criteria," these principles articulate the core components of a Sacred Heart education and charge our community with a unified educational mission.
At the heart of our philosophy is the belief that each child possesses unique gifts. Our job is to unearth those gifts, nurture them, and empower each child of the Sacred Heart to share those gifts with the global community. Convent of the Sacred Heart is committed to building a community that is anti-racist, anti-bias, fair, inclusive, and welcoming to everyone and seeks candidates who connect to our Mission and Goals.
Advancement & Alumnae Assistant
Immediate Hire
Position: Advancement & Alumnae Assistant
Reports to: Director of Alumnae Relations & Associate Director of Advancement, and Director of Annual Fund/Special Events & Associate Director of Advancement
Salary Range: $60,000 - $70,000 annually
FLSA: non-exempt, full-time
Hours: 9 am - 5 pm, flexibility is required as occasional early mornings, late evenings, and 2-3 Saturdays per year are necessary
Job Description
The Advancement office consists of 7 full-time employees responsible for fundraising, alumnae relations, special events, and targeted development communications. We are seeking an Assistant to join our highly collaborative team in a position that offers a variety of responsibilities in a busy and collegial environment to jointly support the Director of Alumnae Relations (Susan Burke O'Neal) and the Director of Annual Giving/Special Events (Amanda De Vito), both of whom are also Associate Directors of Advancement.
Qualifications
- College graduate, with 2-4 years of office experience.
- Proficiency and comfort with technology including Windows-based software, Google platforms, nternet applications, social networking sites, and (ideally) Raiser's Edge database.
- Excellent organizational skills, meticulous attention to detail, and the ability to prioritize and meet deadlines.
- Motivated self-starter with the ability to manage multiple projects from start to finish.
- Ability to work and communicate effectively in person, on the phone, via Zoom and e-mail, and through written correspondence with alumnae, parents, faculty and staff, and outside vendors.
- Discretion and tact in handling confidential information.
- Collaborative, team oriented work style.
- Flexible schedule and ability to work evening events.
- Enthusiasm, patience, flexibility, and sense of humor.
Responsibilities
- This full-time position reports to both the Director of Annual Giving/Special Events and the Director of Alumnae Relations, both of whom are also Associate Directors of Advancement. The Assistant will also work collaboratively with all other members of the Advancement team. The Assistant will be a key player as part of a team that is creative, forward-thinking, and dedicated to advancing the Sacred Heart parent and alumnae programming as it serves the mission of the School. The major areas of responsibility center on (but are not limited to):
Annual Fund Support
- Attend all annual fund committee meetings, prepare mailing lists for appeals, monthly solicitor reports, and fund updates throughout the year. Work with the Director of Annual Giving/Special Events to execute the annual fund program with particular focus on increasing parent participation and donor levels in new and creative ways. Review fundraising materials as needed.
Alumnae Annual Fund Support
- Work in concert with parent annual fund outreach (noted above), with the same/similar goals and responsibilities.
- Identify new and work with existing Class Captains (Annual Fund and News/Notes) to bolster information flow between alumnae and Sacred Heart and to support fundraising, increase alumnae participation; one-on-one emails, social media campaigns, merge letters, etc.
Communications
- Spearhead the production and editing of Class Notes for the alumnae magazine, Les Amies (Note: Class notes annually comprise roughly half of the magazine).
- Respond to general alumnae inquiries promptly; manage Alumnae e-mail account.
- Help draft alumnae/parent correspondence as necessary.
- Set up blast emails via email and FinalSite for events, letters, etc.
Information Management
- Maintain and update parent and alumnae data/information in the Raiser's Edge database.
- Utilize Raiser's Edge to create queries, reports, mailing lists, and labels.
- Coordinate and execute mailings both in-house (print and electronic) and through the mail house.
Alumnae Event Management
- Collaborate with the Director of Alumnae Relations on event management, including strategies and planning for Reunion, speakers, regional visits, career networking events, various young alumnae and multi-generational alumnae parties, alumnae gatherings and services as well as other outreach initiatives.
- Attend meetings/events, respond to information requests in a timely manner, RSVP management, create name tags, check-in at events, etc.
- Attend all Alumnae Association Board and committee meetings and events; organize and prepare material; draft and distribute minutes; evening hours required.
Parent Community Event Management
- Collaborate with the Director of Annual Giving/Special Events on parent and donor events including but not limited to the New Parent Dinner, Leadership Donor Event, the Board of Trustees Dinner, and Benefit/Auction. Includes but not limited to attending meetings, data entry, responding to information requests in a timely manner, RSVP management, ordering supplies, name tag creation, event check-in, and preparing acknowledgment letters for items and underwriting.
It is the policy of Sacred Heart to provide equal employment opportunity to all employees and applicants. This means that all employees and applicants will be treated on an equal basis without regard to race, religion, color, gender, sex, age, national origin, ancestry, citizenship status, marital status, pregnancy, military status, Vietnam or other veteran status, sexual orientation, domestic partnership status, disability, genetic information, gender identity, unemployment status or any other status protected by law. In addition to the protected classifications included in our EEO policy, the School also prohibits any form of discrimination or harassment based on being a certified medical marijuana patient, arrest or conviction, or domestic violence victim status in accordance with state law. This policy applies to all terms, conditions and privileges of employment, including but not limited to: hiring, training, faculty development, promotion, compensation, benefits, educational assistance, employee facilities, termination, and retirement. Any employee who engages in conduct that violates this policy is subject to discipline, up to and including termination.