Administrative Coordinator- AZ- Nurse Anesthesia Program

The Administrative Coordinator is responsible for providing administrative support to the Nurse Anesthesia Program. The position reports to the Program Director.

Essential Duties and Responsibilities

• Processes paperwork for check requests, expense reports, and adjunct faculty contracts.
• Assists faculty with utilizing technology, scanning documents and ordering textbooks.
• Submits block schedules, media resource requests, room reservations and testing center reservations.
• Maintains electronic student records e.g. biographical sketches, immunizations, State Nursing License, background checks, trainings - HIPAA and OSHA, mask fits, certificates - ACLS, BLS, PALS, and letter of good standing.
• Tracks and updates all employment records for graduates and follow guidelines of the Council on Accreditation of Nurse Anesthesia Educational Programs (COA). Process all paperwork for student's Board Certification.
• Updates and maintains Medatrax for clinical year students.
• Sets up myClinicalExchange and other credentialling systems for students for rotation and coordinate information.
• Assist in getting Media Release forms from students for marketing purposes as applicable.
• Updates and maintains the catalog and website content through Ingenuix for the Program.

• Sends out clinical rotation paperwork and hospital credential paperwork to clinical sites.
• Schedules and sets up program meetings (in-person, Zoom or WebEx), takes minutes, and prepares correspondence
• Answer admission questions for potential applicants or forward inquires on to appropriate Admissions Chairs
• Assists the program and faculty with special projects and other duties as needed (e.g. requesting articles from the library, placing items on reserve, document/data base creation, assists with computer questions/problems; Self-Study for accreditation).
• Completes all duties for the annual graduation banquet and schedules graduate photo shoots.
• Assists Program Director with the Council on Accreditation and NC-SARA report annually each year.
• Assists Program Director with compiling data from Alumni evaluations, Employer evaluations, Graduate Exit Evaluations, and any other data needed.
• Processes contracts - for faculty retreats, for graduation banquets, etc.
• Uploads completed affiliation agreements into the COEE database for the Program Director to review and approve.
• Responsible for reception and clerical duties, which includes, answering incoming calls, assisting students, filing, general correspondence, and assist with IT and maintenance requests.
• In conjunction with the Dean's office and the Program Director, confirm reappointment and adjunct faculty letters and obtain new contact information as needed.
• Maintains office supplies and assists with ordering and maintaining supplies and equipment for the Anesthesia Simulation Laboratory.
• Maintains a database for each class admitted to the program.
• Completes the Student Online Course Evaluations setup each quarter.
• Performs work directly related to university policies or general business operations.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. This individual must be able to work in a constant state of alertness and safe manner and have regular, predictable, in-person attendance.Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or GED required. A one-year certificate from college or technical school and/or Associate degree highly desired. Must have a minimum of 5-7 years relevant working experience required. Previous work experience in an administrative role in the academic environment strongly preferred. Excellent organizational skills, possess the ability to prioritize and conduct themselves in collegial manner required.Previous experience working with students and faculty highly desired.

Computer Skills

General computer literacy necessary, with proficiency in Microsoft Office Word, and Excel.Previous experience with PowerPoint is preferred.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to routinely lift 10 lbs. and occasionally 25lbs. Ability to stoop, stand, use of fingers, hands and arms; ability to tolerate repeated routine tasks.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences. The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine. Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short/long term disability and pet insurance.We offer flexible spending accounts including healthcare reimbursement and child/dependent care account.We offer a work life balance with competitive time off package including paid holiday's, sick/flex days, personal days and vacation days.We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.

Midwestern University is an Equal Opportunity/Affirmative Action employer that does not discriminate against an employee or applicant based upon race; color; religion; creed; national origin or ancestry; ethnicity; sex (including pregnancy); gender (including gender expressions, gender identity; and sexual orientation); marital status; age; disability; citizenship; past, current, or prospective service in the uniformed services; genetic information; or any other protected class, in accord with all federal, state and local laws, including 41 C.F.R. 60-1.4(a), 250.5(a), 300.5(a) and 741.5(a). Midwestern University complies with the Smoke-Free Arizona Act (A.R.S. 36-601.01) and the Smoke Free Illinois Act (410 ILCS 82/).Midwestern University complies with the Illinois Equal Pay Act of 2003 and Arizona Equal Pay Acts.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)