Job Details
Job Location
International District - Seattle, WA
Position Type
Full-Time
Education Level
High School
Salary Range
$24.00 - $26.00 Hourly
Travel Percentage
None
Job Category
Admin - Clerical
Description
SIHB CORE COMPETENCIES:
Core Competencies are foundational commitments and skills that all SIHB staff are expected to develop. These competencies define common performance measures applied to every role in the organization.
- Commitment to Indigenous and Organizational Values: Everything we do at SIHB is centered on Traditional Indian Medicine. It is our responsibility to maintain cultural integrity in all that we do.
- Accountability: All employees of SIHB effectively manage their own work and the work of their teams. We take ownership of our actions and decisions. We all strive to deliver the highest quality work and care, while respecting our teammates and relatives.
- Collaboration: SIHB is a team-oriented organization. As team members, we share the responsibility of working toward a common purpose. We collaborate with our colleagues across the organization to deliver the highest quality of care and results in alignment with our mission, vision, values, and Theory of Change.
- Communication: We practice effective and clear communication with staff, relatives, teams and community. We demonstrate empathy among each other and with those we serve, and transparency in our decision making.
- Customer Service Orientation: All employees of SIHB recognize the needs of the diverse community we serve. We put the needs of our relatives first by delivering the highest quality, professional, responsive, and innovative care. Our relatives come first and deserve the best.
MAJOR RESPOSNSIBILITES:
The administrative assistant provides support to SIHB healthcare operations. The position coordinates schedules for clinical operations, prepares meeting minutes, and completes clerical duties as assigned.
DUTIES:
- Coordinate the monthly schedules as assigned. Quality control checks are to be done on a regular basis (weekly). Collaborate with Residency Assistant on residents schedule. Schedules are to be maintained three months in advance.
- Coordinate orientation for new staff, regular and temporary students.
- Arrange and attend meetings as assigned including Clinical Management meetings, operational meetings, etc. Take, transcribe and distribute minutes and prepare agendas as needed.
- Process routine MR's for office supplies, maintain copy room including supplies and ordering of copy paper. Assist staff with problems with the copy machine and call in for any needed repairs.
- Provide administrative support to the Associate Director for Healthcare Operations and others as assigned including preparing routine correspondence, processing requisitions, responding to routine inquiries, maintenance of files and supplies, assistance with special projects and events, etc.
- Assist in preparation of agency accreditation, licensing and funding agency reviews including revision of policies and procedures, documentation summaries, review and distribution of standards and other licensing and accreditation requirements.
- Other duties as assigned.
Qualifications
Background Qualifications
Qualifications:
Education: High School Diploma or equivalent
Experience: Secretarial or related office work experience, experience with personal computers and word processing, ability to organize, coordinate, and work independently, effective communication skills, including demonstrated writing skills, ability to communicate with people form a wide variety of ethnic, socio-economic, educational and professional backgrounds, positive interpersonal relationship skills.
Special Requirements: Familiarity with health and social issues facing American Indians/Alaska Natives and a desire to promote the delivery of appropriate health services to this population. Successfulcompletion of a background check.
WORK ENVIRONMENT:The position works in a collaborative environment. Office hours are currently Mon-Fri, 8 hours each day but will transition to 410-hour shifts in compliance with SIHB employee policy; all hours are completed in person. Not eligible for remote work. This position regularly is required to use standard office equipment.
FOR INFORMATION ABOUT OUR BENEFITS PACKAGE, PLEASE VISIT OUR WEBSITE AT:https://www.sihb.org/wp-content/uploads/SIHB-Summary-of-Benefits.pdf