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AR/AP ADMINISTRATOR

companyWalnut Hill Landscape Company Inc
locationAnnapolis, MD, USA
PublishedPublished: 6/14/2022
Full Time

Job Description

Job Description

Job Title: Accounts Payable/Accounts Receivable (AP/AR) Specialist

Location: Annapolis, Maryland

About Us:

Join our dynamic team at Walnut Hill Landscape Company, an award-winning leading provider of landscape services committed to creating beautiful outdoor spaces that exceed our clients' expectations. With a focus on quality craftsmanship, innovation, and customer satisfaction, we pride ourselves on delivering exceptional results that enhance the natural beauty of our surroundings.

Position Overview:

We are seeking a detail-oriented and experienced Accounts Payable/Accounts Receivable Specialist to manage our financial transactions with accuracy and efficiency. The AP/AR Specialist plays a critical role in ensuring the smooth operation of our finance department by accurately processing accounts payable and accounts receivable transactions. This position requires a meticulous individual with strong organizational skills, a keen eye for detail, and a commitment to delivering exceptional results.

Responsibilities:

Accounts Payable:

  • Process invoices accurately and efficiently, verifying coding, approvals, and payment terms.
  • Ensure timely and accurate payment of invoices, including coordinating with vendors and resolving discrepancies as needed.
  • Reconcile vendor statements and address any outstanding issues or discrepancies promptly.
  • Maintain organized and up-to-date vendor files and documentation.

Accounts Receivable:

  • Generate and send invoices to customers accurately and in a timely manner.
  • Monitor accounts receivable aging reports and follow up on overdue payments.
  • Process customer payments, including cash, checks, credit card payments, and electronic transfers.
  • Reconcile customer accounts and resolve any billing discrepancies or disputes in a professional manner.

Cash Management:

  • Reconcile bank statements and ensure accuracy of cash balances.
  • Monitor cash flow and assist in forecasting cash needs to support the organization's financial stability.
  • Prepare and process journal entries related to cash transactions as needed.

Financial Reporting and Analysis:

  • Assist in the preparation of monthly, quarterly, and annual financial reports.
  • Provide support for financial audits and regulatory compliance as required.
  • Analyze AP/AR data and trends to identify opportunities for process improvements and cost savings.

General Administrative Support:

  • Assist with other finance-related tasks and projects as assigned.
  • Maintain confidentiality of financial information and adhere to company policies and procedures.

Qualifications:

  • Bachelor’s degree in accounting, Finance, or related field preferred.
  • 2+ years of experience in accounts payable, accounts receivable, or general accounting role.
  • Proficiency in accounting software (QuickBooks) and Microsoft Excel.
  • Strong attention to detail and accuracy in data entry and financial transactions.
  • Excellent communication and interpersonal skills, with the ability to interact professionally with vendors, customers, and internal stakeholders.
  • Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment.

Benefits:

  • Competitive Performance-Based Compensation ($45,000 – $65,000)
  • Company-wide Year-End Bonus Program
  • Health, Dental, and Vision insurance
  • 401(k) Plan with Employer Matching
  • Paid Holidays
  • Paid Time Off
  • Professional Development Reimbursement
  • Paid Uniforms
  • Annual Team Member Recognition Awards

Join Our Team:

Interested candidates should submit a resume and cover letter outlining their qualifications and relevant experience to deborah@walnuthilllandscape.com. Please include "AP/AR" in the subject line of your email.

Walnut Hill Landscape Company is an equal opportunity employer committed to diversity and inclusion in the workplace. We encourage individuals from all backgrounds to apply.

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