Accounts Payable & Accounts Receivable Specialist

Job Description

Job Description

Role Summary

Own full-cycle AP and AR while keeping inventory, vendors, and customers in sync. You’ll be our QuickBooks Desktop expert—matching POs to receipts, billing accurately, applying cash fast, and keeping the subledgers clean.

Key Responsibilities

• Accounts Payable (AP):

  • 3-way match (PO–Receiver–Invoice) for materials and services.

  • Enter/validate vendor invoices, code to correct GL, and schedule payments.

  • Reconcile vendor statements; research and resolve price/quantity variances.

  • Maintain W-9s, assist with 1099 year-end prep.

• Accounts Receivable (AR):

  • Generate invoices (progress, T&M, and standard), post to customer portals if applicable.

  • Apply cash daily; resolve short-pays, chargebacks, and deductions.

  • Manage collections tactfully; maintain current AR aging and notes.

• Inventory & Costing:

  • Post inventory receipts accurately; coordinate with warehouse on discrepancies.

  • Maintain item masters (costs, units of measure, tax flags).

  • Support cycle counts; reconcile inventory subledger to GL monthly.

  • Assist with job/lot costing and landed-cost entries (freight, surcharges, tariffs as applicable).

• Compliance & Close:

  • Sales/use-tax validation on AP and AR; support filings.

  • Month-end close tasks: accruals, prepaids, GR/IR, aging tie-outs, and variance analysis.

  • Prepare AP/AR/inventory KPIs (e.g., DPO, DSO, unapplied cash, price/qty variance).

• Process Improvement:

  • Document procedures (SOPs) and streamline workflows in QuickBooks Desktop.

  • Partner with Operations/Sales on cut-off, delivery proof, and billing accuracy.

Required Qualifications

• 3+ years of combined AP/AR experience in a product-based or light manufacturing/distribution environment.

• Advanced QuickBooks Desktop skills (items, classes, item receipts, bills, credits, deposits, and custom reports).

• Strong Excel (pivot tables, VLOOKUP/XLOOKUP, filters, text and date functions).

• Proven experience with 3-way match, statement reconciliations, and cash application.

• High accuracy, urgency, and professional communication with vendors and customers.

Nice to Have

• Experience in glass, construction supply, building materials, or job-cost settings.

• Sales tax filing experience (TX).

• Prior work with inventory cycle counts and landed cost.

Pay & Benefits (Dallas Market)

• Hourly Rate: $22–$28 per hour DOE (targeting the 50th–75th percentile for Dallas AP/AR specialists with inventory + QuickBooks Desktop depth). Recent Dallas data points show AP/AR roles typically cluster around $21–$24/hr median, with experienced specialists trending toward $26–$29/hr. ZipRecruiter+4Indeed+4ZipRecruiter+4

• Overtime eligible; performance bonus potential.

• Benefits package (health, PTO, holidays) available; details provided during interviews.

Schedule

• Monday–Friday, standard business hours; month-end close may require limited extended hours.

Company DescriptionDaltex Glass & Aluminum is a growing DFW manufacturer/distributor supplying contractors with quality glass, aluminum, and hardware—delivered safely, accurately, and on time. We’re a hands-on, process-driven team that prizes ownership, continuous improvement, and customer service. With expansion underway , we offer real responsibility, training, and advancement for people who want to build and grow with us. Equal opportunity employer.

Company Description

Daltex Glass & Aluminum is a growing DFW manufacturer/distributor supplying contractors with quality glass, aluminum, and hardware—delivered safely, accurately, and on time. We’re a hands-on, process-driven team that prizes ownership, continuous improvement, and customer service. With expansion underway , we offer real responsibility, training, and advancement for people who want to build and grow with us. Equal opportunity employer.