Job Description
Job DescriptionWe are looking for a detail-oriented Administrative Assistant to provide essential support to a school-based environment in Barre, Vermont. This contract position involves assisting with daily operations, maintaining smooth communication, and ensuring the accuracy of administrative processes. The role requires a proactive individual committed to confidentiality and professionalism.
Responsibilities:
• Deliver comprehensive administrative support to the school staff, including managing daily operations and correspondence.
• Organize meetings, maintain accurate records, and ensure timely preparation of reports and documentation.
• Act as a liaison to facilitate communication between staff, parents, and external organizations.
• Provide backup administrative coverage to other program locations within a 10-mile radius as required.
• Handle sensitive information related to children and families with discretion and confidentiality.
• Assist in coordinating schedules and appointments to optimize workflow.
• Support data entry tasks and maintain databases with precision.
• Utilize Microsoft Office Suite efficiently to prepare documents, presentations, and spreadsheets.
• Respond to inbound calls and emails promptly, ensuring excellent customer service.
• Contribute to team efforts by performing additional duties as needed.• Proven administrative experience, preferably within a school, healthcare, or non-profit setting.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Exceptional organizational skills and the ability to multitask effectively.
• Strong verbal and written communication skills, demonstrating professionalism in all interactions.
• Commitment to maintaining confidentiality and handling sensitive information responsibly.
• Willingness to travel locally to provide administrative coverage at nearby locations on a contractual basis.
• Ability to manage schedules, appointments, and correspondence with accuracy.
• Customer service experience, including handling inbound and outbound calls.